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Project Coordinator Executive Assistant Jobs in Boca Raton, FL

PCC Med

Executive Assistant

West Palm Beach, FL · On-site

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Position Title Medical Executive Assistant Department Corporate Office Reports To Chief Executive ... Project coordination * Corporate communications * Medical office operations * Healthcare compliance ...

PCC MEDICAL HOLDINGS LLC

Executive Assistant

West Palm Beach, FL · On-site

$21 - $23/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Position Title Medical Executive Assistant Department Corporate Office Reports To Chief Executive ... Project coordination * Corporate communications * Medical office operations * Healthcare compliance ...

Warehouse Goods LLC

Executive Assistant

Boca Raton, FL · On-site

The ideal candidate is comfortable handling sensitive financial information, coordinating across ... Track action items, deadlines, and deliverables across leadership projects * Assist with onboarding ...

EfficientAide

Be Seen First

Executive Assistant

Fort Lauderdale, FL · On-site

$70K - $90K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

... Project Coordination Support special projects across real estate, construction, and hospitality ... executive assistant coach

TouchSuite

Executive Asistant

Boca Raton, FL · On-site

Communication & Coordination * Represent executive leadership in internal and external ... special projects. * Maintain professionalism and strict confidentiality with all sensitive ...

Autobrain

Executive Assistant

Boca Raton, FL · On-site

... project coordination experience, and the ability to work well with all levels of internal ... an Executive Assistant, you must be positive, energetic, and driven to be successful in a ...

Autobrain

Executive Assistant

Boca Raton, FL

... project coordination experience, and the ability to work well with all levels of internal ... an Executive Assistant, you must be positive, energetic, and driven to be successful in a ...

Suncap Technology

Executive Assistant

Boca Raton, FL · On-site

Executive Assistant (Hybrid) Our client is a fast-paced, high-growth startup in the architecture ... The ideal candidate will: * Assist with planning, coordinating, calendar management, contract ...

LGM Pharma

EXECUTIVE ASSISTANT

Boca Raton, FL · On-site

Executive Assistant The ideal Executive Assistant is detail-oriented, highly organized, service ... Provide support to HR in recruitment coordination support by maintaining job postings, managing ...

New

Touchsuite

Executive Asistant

Boca Raton, FL · On-site

$60K - $75K/yr

Communication & Coordination * Represent executive leadership in internal and external ... special projects. * Maintain professionalism and strict confidentiality with all sensitive ...

Medelite

Executive Assistant

Hollywood, FL · On-site

$31 - $38/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Serve as a liaison between departments and providers to streamline coordination and communication ... Experience using project management or task-tracking tools (e.g., Asana, etc.) Benefits: * Health

Touchsuite

Executive Asistant

Boca Raton, FL · On-site

$60K - $75K/yr

Communication & Coordination * Represent executive leadership in internal and external ... special projects. * Maintain professionalism and strict confidentiality with all sensitive ...

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Project Coordinator Executive Assistant information

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How much do project coordinator executive assistant jobs pay per hour?

As of Aug 17, 2026, the average hourly pay for project coordinator executive assistant in Boca Raton, FL is $31.47, according to ZipRecruiter salary data. Most workers in this role earn between $27.36 and $31.01 per hour, depending on experience, location, and employer.

What does a project coordinator executive assistant do?

A Project Coordinator Executive Assistant manages both administrative and project-related tasks to support executives and project teams. Their responsibilities often include scheduling meetings, maintaining project timelines, preparing reports, and facilitating communication between departments. They help ensure that projects stay on track by coordinating resources, tracking progress, and handling logistics. This dual role requires strong organizational, communication, and multitasking skills to effectively bridge the gap between executive support and project management.

What are the key skills and qualifications needed to thrive as a project coordinator executive assistant?

To excel as a Project Coordinator Executive Assistant, you need strong organizational abilities, attention to detail, and a background in administration or business, often supported by a relevant degree or equivalent experience. Familiarity with project management tools (such as Microsoft Project, Asana, or Trello), calendar management systems, and proficiency in Microsoft Office Suite are typically required. Excellent communication, multitasking, and problem-solving skills help you collaborate effectively and adapt to changing priorities. These competencies ensure seamless project execution, efficient workflow, and vital support for leadership and team objectives.

How does a project coordinator executive assistant typically balance supporting executives with managing project tasks?

A Project Coordinator Executive Assistant often juggles both administrative duties—such as calendar management and meeting coordination—and project-specific responsibilities like tracking deliverables, preparing reports, and coordinating with various teams. Effective time management and clear communication are key, as the role requires shifting between supporting senior leadership and collaborating with project stakeholders. Many professionals in this position use project management tools and set clear priorities to ensure deadlines are met while executives remain well-supported. This dual focus provides a dynamic work environment and offers valuable exposure to both project operations and executive decision-making.

Is a project coordinator an executive assistant a high paying job?

A project coordinator and an executive assistant are distinct roles; project coordinators typically focus on managing project tasks and timelines, while executive assistants handle administrative support for executives. Salary levels vary based on industry, experience, and location, but generally, project coordinator roles tend to have higher earning potential than executive assistant positions. Both roles can offer competitive pay, especially with specialized skills or certifications.

What are popular job titles related to Project Coordinator Executive Assistant jobs in Boca Raton, FL?

For Project Coordinator Executive Assistant jobs in Boca Raton, FL, the most frequently searched job titles are:

What job categories do people searching Project Coordinator Executive Assistant jobs in Boca Raton, FL look for?

The top searched job categories for Project Coordinator Executive Assistant jobs in Boca Raton, FL are:

What cities near Boca Raton, FL are hiring for Project Coordinator Executive Assistant jobs?

Cities near Boca Raton, FL with the most Project Coordinator Executive Assistant job openings:

Project Coordinator Executive Assistant jobs near you
Infographic showing various Project Coordinator Executive Assistant job openings in Boca Raton, FL as of August 2026, with employment types broken down into 84% Full Time, 12% Part Time, and 4% Contract. Highlights an 86% Physical, 5% Hybrid, and 9% Remote job distribution, with an average salary of $65,454 per year, or $31.5 per hour.

Executive Assistant

PCC Med

West Palm Beach, FL • On-site

Other

Medical, Dental, Vision, Retirement, PTO

Posted 6 days ago

Job description

Position Title
Medical Executive Assistant
Department
Corporate Office
Reports To
Chief Executive Officer (CEO), President, and Executive Leadership Team
Position Summary
The Medical Executive Assistant provides high-level administrative and operational support to the CEO, President, and Directors of the company. This position serves as a trusted liaison between executive leadership, physicians, staff, vendors, and external partners while ensuring the efficient day-to-day operation of the corporate office. The ideal candidate is highly organized, professional, proactive, and capable of managing multiple priorities in a fast-paced healthcare environment while maintaining strict confidentiality.
Key Responsibilities
  • Provide comprehensive administrative support to the CEO, President, and executive leadership team.
  • Manage executive calendars, appointments, meetings, and travel arrangements.
  • Coordinate and prepare meeting agendas, presentations, reports, and meeting materials.
  • Record meeting minutes and follow up on assigned action items.
  • Screen and prioritize phone calls, emails, and correspondence.
  • Draft, proofread, and distribute professional communications, letters, and reports.
  • Coordinate executive meetings, board meetings, physician meetings, and special events.
  • Assist with corporate projects and strategic initiatives from planning through completion.
  • Maintain confidential executive files, contracts, and corporate records.
  • Serve as a liaison between executives, department directors, physicians, and outside organizations.
  • Track deadlines, projects, and deliverables to ensure timely completion.
  • Assist with credentialing documentation, regulatory paperwork, and healthcare compliance documentation as needed.
  • Coordinate vendor communications and maintain professional business relationships.
  • Monitor office supplies and coordinate purchasing for the corporate office.
  • Support onboarding activities for executive-level employees and leadership.
  • Organize travel itineraries, expense reports, and reimbursement documentation.
  • Assist with preparation of budgets, operational reports, and executive dashboards.
  • Handle sensitive and confidential information with discretion and professionalism.
  • Perform additional administrative and operational duties as assigned by executive leadership.
Qualifications
  • Associate's or Bachelor's degree in Business Administration, Healthcare Administration, or a related field preferred.
  • Minimum of 3-5 years of executive administrative experience, preferably in a healthcare or medical environment.
  • Experience supporting C-suite executives is strongly preferred.
  • Excellent organizational and time-management skills.
  • Strong written and verbal communication skills.
  • Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Experience with electronic medical records (EMR/EHR) systems is a plus.
  • Ability to prioritize multiple projects while meeting deadlines.
  • Exceptional attention to detail and problem-solving skills.
  • Professional demeanor with outstanding interpersonal skills.
  • Ability to maintain confidentiality and exercise sound judgment.
  • Strong customer service mindset and ability to interact with physicians, executives, and staff at all levels.
Knowledge, Skills, and Abilities
  • Executive calendar management
  • Project coordination
  • Corporate communications
  • Medical office operations
  • Healthcare compliance awareness
  • Meeting and event coordination
  • Document preparation and editing
  • Data entry and reporting
  • Time management
  • Critical thinking
  • Professional discretion
  • Multitasking in a fast-paced environment
Physical Requirements
  • Prolonged periods of sitting and computer use.
  • Ability to occasionally lift up to 20 pounds.
  • Ability to travel occasionally between company locations, if required.
Work Environment
  • Professional corporate office within a healthcare organization.
  • Fast-paced environment requiring flexibility and adaptability.
  • Frequent interaction with executive leadership, physicians, clinical staff, and external business partners.
Benefits
  • Competitive salary
  • Health, dental, and vision insurance
  • Paid time off and holidays
  • Retirement plan
  • Professional development opportunities
  • Employee wellness programs

Success in This Role
A successful Medical Executive Assistant is proactive, resourceful, highly organized, and capable of anticipating executive needs before they arise. This individual demonstrates professionalism, discretion, exceptional communication skills, and a commitment to supporting executive leadership in achieving the organization's strategic goals while contributing to a positive and efficient corporate office environment.

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