Project Assistant Jobs in Portland, MI (NOW HIRING)

Description
Position at CSM Group
ABOUT US
We are a nationally ranked, safety-focused, and talent-driven organization focused on delivering project management services through tailored delivery models. Our strength is our ability to match a delivery model to specific project needs, making the construction process feel easy.
Our foundation is built on our people, culture, and values. Our teammates come first. We support each other through successes and failures and respect each other's ideas and opinions. We are a people-first company. We know there is always a better way, so we seek out and nurture curious minds with a desire to solve problems and move forward by being creative and curious together. We celebrate each other's successes and acknowledge hard work because we know our people are the backbone of our success. #StrongerTogether!
Leading with safety is our no. 1 priority. We believe it is a fundamental human right to have a safe workplace, so we dedicate ourselves to creating safe environments for our people and everyone we do business with.
In addition to a positive atmosphere, a happy, healthy, and supportive work environment is especially important. Upon joining CSM Group, we will provide you with a robust onboarding program to expose you to broad aspects of the organization by meeting with operations, business leaders, and peers to better understand how we operate.
SUMMARY:
The Capital Projects Manager provides leadership, direction, and oversight during all phases of construction. The CPM will assist with organizing and overseeing the construction process and ensuring projects are completed in a timely and efficient manner. The CPM is involved in all phases of the construction process: preconstruction, construction, and post-construction. The Capital Projects Manager coordinates construction efforts, predicts, and resolves conflicts before they impact the project. This role supports capital and maintenance projects across facilities, industrial sites, and infrastructure environments, ensuring safe, timely, and cost-effective outcomes aligned with business objectives. Projects can range from $100,000 to $1,000,000, with multiple projects being managed simultaneously.
This is a full-time FLSA-exempt position. It requires at least 40 hours per week with the ability to work more if necessary. This position is a 50/50 split between remote and on-site coverage as required by projects. More on-site coverage may be needed depending on the project's life cycle.
ESSENTIAL DUTIES & RESPONSIBILITIES:

• Responsible for several projects or portions of projects with varying complexity with annual budgets ranging from $100,000 to $1,000,000. Projects could be single-year or multi-year projects.
• Provide a positive customer interface while addressing project scope, safety, quality, schedule, and cost issues. Direct high-quality communication with the customer is very important.
• Communicate effectively across the matrixed organization, Asset Strategy, Facilities Engineering, and other customers/stakeholders to ensure successful project outcomes.
• Work with the support groups, such as engineering, scheduling, cost controls, construction management, and startup and testing staff, to ensure that proper alignments and support occur.
• Work with Architect/Engineering firms, vendors, and contractors to ensure high-quality and timely support occurs on assigned projects.
• Provide weekly and monthly project status updates. These updates may be in the form of a report and/or presentation to leadership
• Ensure project results contribute positive business value in support of meeting the Facilities department goals.
• Meet agreed-upon scope, cost, schedule, and quality objectives
• Develop and maintain project plans that provide timely deliverables to achieve project objectives
• Identify initial risks, issues, and constraints impacting project execution
• Work collaboratively with other functional areas in the development of project tasks and deliverables, ensuring the successful execution of projects
• Manage multiple projects at various stages of development concurrently
• Facilitate the flow of work during a project to ensure that it conforms to the project plan, covering forecasting, scoping, planning, scheduling, execution, and closeout
• Ensure that team members understand their authority and responsibility regarding their portion of the project
• Assume project communication role throughout the life cycle of the project
• Assist in the development of performance metrics and track the performance of the projects executed
• Identify and recommend new processes, techniques, and standards that drive performance and process management
• Identify, prioritize, and drive the implementation of process enhancements
• Validate financial forecasts and provide ongoing reconciliation of resources and other related project expenditures

Performs other related duties as assigned.
COMPETENCY REQUIREMENTS:

• Communicates Effectively
• You are effective in avariety of communication settings: 1:1, small and large groups, or among diverse styles and position levels.
• You attentively listen to others.
  You adjust to fit the audience and the message.
• You provide timely and helpful information to others across the project team and organization.
• You encourage the open expression of diverse ideas and opinions.
• Ensure Accountability
• You follow through on commitments and make sure others do the same.
• You act with a clear sense of ownership.
• You take personal responsibility for decisions, actions, and failures.
• You establish clear responsibilities andprocesses for supervising work.
• You conduct postmortems after milestone efforts, win or lose.
• Business Acumen
• You know how the business works
• You are knowledgeableincurrent and possible future policies, practices, trends, technology, and information affecting his/her business and organization
• You know the competition
• You are aware of how strategies and tactics work in the marketplace
• Manages Conflict
• You step up to conflict and see it as an opportunity.
• You work out tough agreements and settle disputes equitably
• You facilitate breakthroughs by integrating diverse views and finding common ground or acceptable alternatives.
• You settle differences productively with minimum noise
• Resourcefulness
• You effectively organize resources (people, material, etc.) to get things done.
• You effectively orchestrate multiple activities simultaneously to accomplish your project.
• You get the mostout of limited resources.
• You apply knowledge of internal structures, processes, and cultureto resourcing efforts.

MINIMUM REQUIREMENTS:

• Minimum bachelor's degree in construction management, Construction Engineering, Architecture, Civil Engineering or a related construction degree; or equivalent years of transferable field experience.
• 5+ years of project management experience in the commercial and/or industrial owner's rep environment.
• In-depth understanding of forecasting, budgeting, planning, design, schedule and scope management.
• Strong and flexible management skills with ability to adapt to changes and workloads.
• Strong analytical and organizational skills where they can delegate tasks, motivate others, and manage priorities in a deadline-oriented environment.
• Enthusiasm and Willingness to work with multiple personality types.
• Excellent communication skills, both written and verbal.
• MIOSHA 30-Hr. Training
• Minimum Training on utilizing Equipment (i.e., man lifts, hi-low, cranes)
• Technology competent in using the following Software: MS Outlook, MS Word, MS Excel, MS Project, MS PowerPoint

Valued, but not required:

• LEED-AP and/or WELL-AP preferred - 2+ years of proven track record managing projects achieving a high level of environmental performance
• STSC certification
• Proficient with Construction Management software (i.e., Procore)
• Project Management Professional (PMP) certification is preferred.
• Experience in facilities construction projects is preferred.
• Experience leading projects involving interface with internal and external stakeholders, municipalities, or agencies
• Demonstrated success in identifying and managing risk
• Communicating and reporting project status to senior leadership
• Project Management skills, including the ability to prioritize work and meet deadlines
• Planning, organizational and leadership skills
• Strong communication skills including verbal, written, presentations, meeting facilitation and negotiation.
• Knowledge of Construction Specifications Institute (CSI)
• Interpersonal skills, including the ability to make effective presentations and communicate technical concepts to non-technical clients
• Experience with process management and improvement and/or lean principles.
• Experience with SAP.
• Experience with Unifier, ProjectWise, or other Project Management Information Systems.

BENEFITS FOR THIS POSITION INCLUDE BUT NOT LIMITED TO:

• Medical, Dental & Vision Package
• Eligibility begins date of hire
• Telemedicine included in the benefit package at no additional charge to the employee
• Company provided annual HSA contributions
• Dependent care FSA, Medical FSA, Limited care FSA
• Unlimited Paid Time Off
• Holiday Pay
• 6 Paid U.S. Holidays
• 2 Paid Floating Holidays
• Employees hired on or after July 1 will receive 1 Floating holiday that year.
• Retirement Savings Plan 401(k)
• Employees have the option to contribute to Traditional and/or Roth 401(k) plans.
• Company 401(k) Matching Contributions
• Individual & group learning sessions on portfolio planning
• 100% vesting after 3 years of service
• Bi-weekly cell phone stipend
• Employer Paid Enhanced Employee Assistance Program (EAP)
• Including but not limited to: Emotional well-being, family and relationships, legal and financial matters, healthy lifestyles, work and life transitions
• Access to EAP professionals 24 hours a day, seven days a week
• 3 face-to-face sessions with a counselor (per area of support per household per calendar year)
• Service includes eligible dependents
• Personal, competency-based development program to assist in future career growth
• Wellness Program
• Paid Parental Leave Policy: Maternal, Paternal & Adoption
• Company Paid Short and Long-Term Disability Insurance
• Optional Term Life and AD&D Insurance
• Annual apparel allotment
• Corporate and Community Events

Physical Demands & Work Environment - Jobsite
The physical demands & work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Please reach out to People Operations should you require such accommodation(s).While performing this job, the employee may be regularly required to drive to and from job sites/assigned locations, sit, walk, stand, talk, hear, and smell. A major portion of the employees' tasks requires extensive walking around job sites, including active construction areas. The employee is required to traverse uneven terrain and work from ladders, scaffolds, and other structures, as well as work at variable heights. The employee is frequently required to use hands to and fine motor coordination like computer work. The employee is occasionally required to reach with hands and arms. The employee is occasionally required to climb or balance, stoop, kneel, crouch, and/or crawl. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. For Field positions, while performing this job, the employee must frequently inspect project sites and may be exposed to ongoing construction activities, vibrations, noise, and various outside weather conditions (in all seasons). The work environment involves moderate risks which may require safety precautions. The noise level in the work environment may range from quiet to loud. The proper use of Personnel Protective Equipment (including but not limited to safety boots, hard hats, and protective eyewear) is required on the job site. This Position Description reflects the position's essential functions and does not prescribe or restrict the tasks that may be assigned. CSM Group is an Equal Opportunity Employer (EOE). We celebrate diversity and invite all qualified applicants to apply without fear of judgment and pledge not to discriminate against individuals because of their race, color, religion, sexual orientation, national origin, gender or gender identity, pregnancy, physical or mental disability, veteran status, age, or any other status protected under applicable laws.