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Project Assistant Jobs in Portage, MI (NOW HIRING)

Ropes Courses Inc

Project Coordinator

Allegan, MI · On-site

$24 - $28/hr

Project Coordinator Reports to: Plant Manager * Job Type: * Full Time * Non-Exempt * Location ... Schedule and document internal and customer meetings as directed * Assist with documentation flow ...

GT Independence

Project Manager

Sturgis, MI · On-site

$120K - $160K/hr

The Project Manager leads strategic and operational projects that drive efficiency, support ... or personal assistants. Our team is driven by trust, autonomy, and--yes--fun. We believe great ...

GT Independence

Project Manager

Sturgis, MI · On-site

The Project Manager leads strategic and operational projects that drive efficiency, support ... assistants. Our team is driven by trust, autonomy, and-yes-fun. We believe great teams come from ...

Amteck, LLC

Senior Project Manager

Portage, MI

Responsible for mentoring and developing Assistant Project Managers and Project Managers * Trusted with overseeing large or complex projects * Coordinate and collaborate with executive and operations ...

Schupan

Project Manager

Kalamazoo, MI · On-site

Project Manager Kalamazoo, MI Onsite Full-Time Competitive salary ABOUT SCHUPAN We have been ... Please include your full name, the role you're applying for, and the accommodation needed to assist ...

SCHUPAN & SONS INC

Project Manager

Kalamazoo, MI

Project Manager Kalamazoo, MI Onsite | Full-Time | Competitive salary ABOUT SCHUPAN We have been ... Please include your full name, the role you're applying for, and the accommodation needed to assist ...

Actalent

Civil Project Engineer

Kalamazoo, MI · Hybrid

$80K - $107K/yr

... * Assist in mentoring and supporting junior staff with drafting, CAD work, and basic design tasks ... Solid project management and organizational skills, including the ability to manage multiple tasks ...

Wachter, Inc.

CCTV Project Technician

Battle Creek, MI

$16.25 - $22.25/hr

Team Collaboration: Assist Installation Team Leads and Project Managers with schedules and equipment delivery. Required Qualifications & Licenses * Licensing: Current, valid state Physical Security ...

Wachter, Inc.

CCTV Project Technician

Battle Creek, MI · On-site

$16.25 - $22.25/hr

Team Collaboration: Assist Installation Team Leads and Project Managers with schedules and equipment delivery. Required Qualifications & Licenses * Licensing: Current, valid state Physical Security ...

S A Morman & Co

PROJECT MANAGER

Portage, MI

$52K/yr

The Project Manager in the construction industry is responsible for overseeing and directing all phases of construction projects from initiation through completion, ensuring they are delivered on ...

New

S A Morman & Co

PROJECT MANAGER

Portage, MI

The Project Manager in the construction industry is responsible for overseeing and directing all phases of construction projects from initiation through completion, ensuring they are delivered on ...

New

S A Morman & Co

PROJECT MANAGER

Portage, MI · On-site

$52K/yr

The Project Manager in the construction industry is responsible for overseeing and directing all phases of construction projects from initiation through completion, ensuring they are delivered on ...

New

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All JobsProject JobsProject Assistant JobsProject Assistant Jobs in Portage, MI

Project Assistant information

See Portage, MI salary details

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How much do project assistant jobs pay per hour?

As of Aug 15, 2026, the average hourly pay for project assistant in Portage, MI is $20.23, according to ZipRecruiter salary data. Most workers in this role earn between $16.25 and $22.79 per hour, depending on experience, location, and employer.

How much do project assistants get paid?

Project assistants typically earn between $35,000 and $55,000 annually, depending on experience, industry, and location. Entry-level roles may start lower, while experienced assistants or those in specialized fields can earn higher salaries. Compensation often includes benefits such as health insurance and paid time off.

How does a project assistant typically collaborate with project managers and other team members?

Project Assistants play a crucial role in supporting project managers by organizing schedules, preparing documentation, and facilitating communication among team members. They often attend meetings to take notes, track action items, and ensure deadlines are met. Regular collaboration with various departments is common, as Project Assistants help coordinate resources, gather updates, and address any logistical challenges that arise. This role is ideal for individuals who enjoy multitasking and thrive in a dynamic, team-oriented environment.

What does a project assistant do?

A project assistant supports project managers and teams by coordinating schedules, preparing reports, managing documentation, and tracking project progress. They often use tools like Microsoft Office and project management software to ensure tasks are completed on time. Strong organizational and communication skills are essential for this role.

What are the key skills and qualifications needed to thrive as a project assistant, and why are they important?

To thrive as a Project Assistant, you need strong organizational skills, attention to detail, and a foundational understanding of project management principles, often supported by a relevant degree or coursework. Familiarity with project management software like Microsoft Project, Asana, or Trello, and proficiency in MS Office Suite are typically expected. Excellent communication, teamwork, and time management skills help you support project managers and coordinate among stakeholders effectively. These skills ensure projects run smoothly, deadlines are met, and teams stay aligned on objectives.

Is a project assistant a good entry-level job?

A project assistant role is often considered a good entry-level job because it provides exposure to project management processes, teamwork, and organizational skills. It typically requires basic administrative skills and may involve using tools like MS Office or project management software, making it suitable for those starting their careers in a professional environment.

What is a project assistant?

A project assistant provides support to the project team and helps make sure projects get done on time and budget. They answer to the project manager or project administrator or a company director. Job duties include handling communication with everyone on the project team, creating and filing documentation, preparing reports, and serving as a liaison between management and the project team. Other responsibilities may include setting up office equipment—such as computers, printers, and webcams for online conference calls, scheduling meetings and check-ins, and managing the project calendar.

What is the difference between Project Assistant vs Administrative Assistant?

AspectProject AssistantAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer associate's degree or relevant certificationsHigh school diploma; often no specific certifications required
Work EnvironmentProject sites, offices, collaborative team settingsOffice settings, administrative departments
Employer & Industry UsageConstruction, IT, consulting, engineeringCorporate offices, government agencies, nonprofits
Common Search & ComparisonOften compared for support roles in projectsCompared for general office support roles

The Project Assistant and Administrative Assistant roles share similarities in supporting organizational functions, but Project Assistants focus more on supporting specific projects, often requiring knowledge of project management processes. Administrative Assistants handle broader administrative tasks across departments. Both roles are essential in various industries, but their focus and work environments differ slightly.

More about Project Assistant jobs

What are the most commonly searched types of Project jobs in Portage, MI?

The most popular types of Project jobs in Portage, MI are:

What job categories do people searching Project Assistant jobs in Portage, MI look for?

The top searched job categories for Project Assistant jobs in Portage, MI are:

What cities near Portage, MI are hiring for Project Assistant jobs?

Cities near Portage, MI with the most Project Assistant job openings:

Project Assistant jobs near you
Infographic showing various Project Assistant job openings in Portage, MI as of August 2026, with employment types broken down into 81% Full Time, 15% Part Time, and 4% Contract. Highlights an 85% Physical, 5% Hybrid, and 10% Remote job distribution, with an average salary of $42,077 per year, or $20.2 per hour.

Project Coordinator

Michigan Office Environments

Kalamazoo, MI • On-site

$18 - $25/hr

Full-time

Re-posted 6 days ago

Job description

Position Title: Project Coordinator 
Department: Operations
Reports To: Director, Design & Operations 
FLSA Status: Exempt
Employment Type: Full-Time
Compensation is commensurate with experience
POSITION SUMMARY
The Project Coordinator & Scheduler is responsible for managing the end-to-end coordination of commercial furniture projects from order placement through delivery and installation. This role serves as the primary liaison between sales, vendors, installation teams, and customers to ensure projects are executed on time, within budget, and to the highest quality standards. The ideal candidate thrives in a fast-paced environment, has exceptional organizational skills, and can manage multiple projects simultaneously while maintaining meticulous attention to detail.
ESSENTIAL DUTIES AND RESPONSIBILITIES

Project Coordination (40%)
•       Coordinate all aspects of furniture projects from order acknowledgment through final installation
•       Review orders for accuracy, completeness, and compliance with customer specifications
•       Create and maintain detailed project timelines with clear milestones and deliverables
•       Track purchase orders with manufacturers (Haworth, Steelcase, Herman Miller, etc.) and monitor production status
•       Manage customer expectations regarding project timelines, delivery schedules, and any potential delays
•       Coordinate with sales team to clarify specifications, resolve discrepancies, and address change orders
•       Prepare and distribute internal project status reports to stakeholders
•       Conduct pre-installation site visits to verify space readiness, access requirements, and logistics
•       Coordinate freight scheduling and receiving at warehouse facility
•       Manage project documentation including purchase orders, shipping documents, and installation instructions

Scheduling & Logistics (30%)
•       Develop and maintain master installation schedule balancing customer requirements and crew availability
•       Schedule delivery and installation dates with customers, confirming access, parking, and site requirements
•       Coordinate with installation crews to assign projects based on scope, complexity, and team capabilities
•       Schedule pre-installation meetings with customers to review project scope, timelines, and expectations
•       Arrange freight delivery appointments with carriers and coordinate receiving at warehouse
•       Optimize installation crew schedules to maximize efficiency and minimize downtime
•       Proactively identify and resolve scheduling conflicts before they impact customers
•       Maintain calendar system for all project-related activities and milestones
•       Coordinate punch list items and schedule follow-up visits to complete outstanding work

Vendor & Customer Communication (20%)
•       Serve as primary point of contact for customers during project execution phase
•       Communicate order status updates, shipping confirmations, and delivery schedules to customers
•       Track orders with manufacturer representatives and escalate delays or issues
•       Resolve shipping discrepancies, damaged goods claims, and missing items with vendors
•       Coordinate with freight carriers regarding shipping schedules and delivery requirements
•       Process and track warranty claims with manufacturers
•       Respond to customer inquiries regarding project status within 24 hours
•       Document all customer and vendor communications in project management system

Quality Control & Problem Resolution (10%)
•       Inspect received merchandise for damage, defects, or discrepancies against purchase orders
•       Document and photograph any shipping damage or missing items immediately upon receipt
•       Coordinate repair or replacement of damaged/defective products with manufacturers
•       Ensure all furniture meets specifications before scheduling installation
•       Review installation quality with crews and address any workmanship concerns
•       Manage punch list completion and ensure customer satisfaction before project closeout
•       Identify recurring issues and recommend process improvements to management
•       Maintain quality standards aligned with manufacturer specifications and company policies

Administrative Support
•       Maintain accurate project files including contracts, purchase orders, change orders, and correspondence
•       Update project management system with real-time status updates and milestone completions
•       Prepare installation work orders with complete product details, site information, and special instructions
•       Track project expenses and flag budget variances to sales and management
•       Generate customer invoices upon project completion and coordinate with accounting
•       Maintain organized digital and physical filing systems for all project documentation
•       Assist with month-end reporting on project status, installation metrics, and outstanding items