Project Assistant Jobs in Ladera Ranch, CA (NOW HIRING)

Our mission is to create an environment where we can share our passion for expertise, planning, the growth of our people, and the development of partnerships that shape the communities we serve. Our 5 core values are to Act with Integrity, Prioritize People, Innovate as a Team, Respect Always, and have a Passion for Expertise.

Our focus is on building relationships as we support each other and our clients through the complex regulatory and interdisciplinary processes required to thoughtfully and effectively complete projects. Our success depends on extensive team collaboration and successful communication.

We cultivate a supportive team culture with generous health care, retirement, and discretionary bonus packages.

We are looking for someone who does not wait to be told what needs attention. You are dependable, sharp, and motivated by doing work well. You can manage multiple priorities, communicate clearly with different audiences, and stay composed under deadlines. You are curious enough to ask good questions, disciplined enough to follow through, and practical enough to help solve real project problems.

You will likely be successful in this role if you:

• Take ownership of your work and follow through consistently
• Notice issues early and communicate them clearly
• Are comfortable balancing field, documentation, and coordination work
• Want to learn the "why" behind construction and development decisions
• Can represent the company professionally with clients, contractors, consultants, and agencies
• Enjoy being part of a team that values accountability, responsiveness, and strong execution

• Support Project Managers in the execution of assigned development and construction projects
• Assist with project coordination across planning, permitting, construction, and closeout activities
• Conduct field observations and job walks to verify work is progressing according to project documents and quality expectations
• Track schedules, milestones, and project deliverables across multiple active projects
• Identify project risks and communicate issues that may affect schedule, cost, quality, or scope
• Help manage construction document submittals and support permit issuance processes
• Coordinate around inspections and verify contractors are meeting inspection scheduling requirements
• Review project specifications, plans, and requirements to identify inconsistencies or issues requiring follow-up
• Support monthly payment application and draw review processes to help confirm billing accuracy
• Assist with preliminary review of cost impacts, change orders, and schedule changes
• Attend Owner/Architect/Contractor meetings and support follow-up as an owner's representative
• Maintain weekly and monthly project reporting for internal and external stakeholders
• Help track contracts, subconsultant coordination, and bid-related documentation
• Perform quantity take-offs and help prepare Rough Order of Magnitude estimates
• Build productive relationships with jurisdictional contacts, consultants, contractors, and internal teams
• Provide support and guidance to junior team members as needed

• 2-4 years of relevant experience in construction, development, project coordination, or a related field
• Bachelor's degree in a related field preferred, or an equivalent combination of education and relevant work experience
• Ability to read and interpret construction drawings, technical reports, project specifications, and municipal codes
• Working knowledge of construction processes, sequencing, and field coordination
• Familiarity with OSHA requirements related to site safety
• Ability to manage multiple projects and competing deadlines effectively
• Strong written and verbal communication skills
• Sound interpersonal skills and professional judgment when working with internal and external partners
• Strong organizational skills and attention to detail
• Interest in learning all aspects of the development and construction process, including CEQA and technical studies
• Intermediate proficiency in Microsoft Word and PowerPoint
• Experience with project or development-related software such as Smartsheet, Microsoft Project, and/or Bluebeam

• Competitive medical, dental, and vision insurance
• 401k Retirement Plan
• Paid time off including PTO, several holidays, and the week between Christmas and New Years
• Life Insurance
• Disability Insurance
• Discretionary Bonus Package