ZipRecruiter

Log In

1

Project Administrative Assistant Jobs in Arizona

Private Corporation

Be Seen First

Administrative Assistant

Fountain Hills, AZ · On-site

$17.50 - $23.50/hr

Administrative Assistant Reports to President Status Full-time, non-exempt Location Arizona-based ... Support intake of certified payroll, accounts payable, and compliance documents for project records.

Raymond West

Administrative Assistant

Phoenix, AZ · On-site

$20 - $35/hr

The Administrative Assistant role is designed to support the Raymond West Operational/Service ... Monitor progress on department projects and escalate issues to management as needed. * Handle ...

Aero-Link Arizona

Administrative Assistant

Scottsdale, AZ · On-site

$18.25 - $24.50/hr

Administrative Assistant - Sales & Accounting Support Position Overview We are seeking a motivated ... projects and tasks as needed. Repair Order Management * Manage and track repair orders from start ...

Acara Solutions

Administrative Assistant

Phoenix, AZ · On-site

$28 - $33/hr

Acara Solutions is looking for Administrative Assistant to work with our partner located out in ... Provide direct support to engineers, project teams, construction specialists, specialized trades ...

New

Addison Group

Administrative Assistant

Scottsdale, AZ · On-site

$24 - $28/hr

Administrative Assistant Location (city, state): Scottsdale, AZ Compensation: $24.00-$28.00/hour ... projects as assigned. Perks: * Competitive hourly compensation. * Three weeks of paid time off.

BioLab Holdings, Inc.

Administrative Assistant

Mesa, AZ · On-site

$17 - $23/hr

... projects and process-improvement initiatives. • Assist with travel arrangements and logistics when required. • Support compliance documentation and internal administrative processes. This is not ...

New

Rancher Hat Bar

Administrative Assistant

Scottsdale, AZ · On-site

$18.25 - $24.50/hr

Maintain confidentiality when handling company, customer, employee, vendor, and financial information. * Assist with additional projects and administrative responsibilities as assigned. Expectations ...

PENCCO, Inc

Administrative Assistant

Glendale, AZ · On-site

$22 - $26/hr

The Administrative Assistant will play a key role in supporting the Plant Manager and ensuring the ... Ability to project a positive and professional image to customers and vendors. * Strong customer ...

Pencco, Inc

Administrative Assistant

Glendale, AZ · On-site

$22 - $26/hr

The Administrative Assistant will play a key role in supporting the Plant Manager and ensuring the ... Ability to project a positive and professional image to customers and vendors. * Strong customer ...

Pencco, Inc

Administrative Assistant

Glendale, AZ · On-site

$22 - $26/hr

The Administrative Assistant will play a key role in supporting the Plant Manager and ensuring the ... Ability to project a positive and professional image to customers and vendors. * Strong customer ...

American Express

Administrative Assistant

Phoenix, AZ · On-site

$31.49 - $49.28/hr

The Administrative Assistant is a customer-facing role within the Global Well-being team in ... Support ad hoc projects and team initiatives as directed by leadership. Qualifications ...

New

LHH US

Administrative Assistant

Mesa, AZ

$20 - $24/hr

Support the Technical Services organization with administrative tasks and special projects * Organize meetings, track follow-ups, and assist with documentation * Learn internal workflows and become a ...

New

LHH US

Administrative Assistant

Mesa, AZ

$20 - $24/hr

Support the Technical Services organization with administrative tasks and special projects * Organize meetings, track follow-ups, and assist with documentation * Learn internal workflows and become a ...

New

onsemi

Administrative Assistant

Scottsdale, AZ · On-site

$18 - $24.50/hr

About the Role We're seeking a highly organized, polished, and proactive Administrative Assistant ... Support projects and initiatives tied to business and operational priorities * Maintain team office ...

onsemi

Administrative Assistant

Scottsdale, AZ · On-site

$18 - $24.50/hr

About the Role We're seeking a highly organized, polished, and proactive Administrative Assistant ... Support projects and initiatives tied to business and operational priorities * Maintain team office ...

previous pagenext page

Showing results 21-40

All JobsProject Administrative JobsProject Administrative Assistant JobsProject Administrative Assistant Jobs in Arizona

Project Administrative Assistant information

See Arizona salary details

$12

$22

$32

How much do project administrative assistant jobs pay per hour?

As of Sep 5, 2026, the average hourly pay for project administrative assistant in Arizona is $22.03, according to ZipRecruiter salary data. Most workers in this role earn between $17.93 and $25.10 per hour, depending on experience, location, and employer.

What is a project administrative assistant?

Project Administrative Assistants are professionals who provide essential support to project managers and teams by handling administrative tasks such as scheduling meetings, preparing documents, maintaining project records, and facilitating communication among team members. They help ensure that projects run smoothly by organizing logistics, tracking deadlines, and assisting with budgeting or reporting. Their role is crucial for keeping projects on track, allowing project managers to focus on higher-level planning and execution.

How does a project administrative assistant typically collaborate with project managers and other team members?

A Project Administrative Assistant plays a key role in supporting project managers and teams by handling scheduling, preparing documentation, and coordinating meetings. They often serve as a communication hub, ensuring that information flows smoothly between stakeholders, team members, and external partners. This position frequently involves tracking project progress, managing shared resources, and assisting with reporting tasks, which helps keep everyone aligned and projects on track. Collaboration is usually facilitated through regular team meetings, shared digital platforms, and close partnership with project leads.

What are the key skills and qualifications needed to thrive as a project administrative assistant, and why are they important?

To thrive as a Project Administrative Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by an associate degree or equivalent experience. Familiarity with project management software (such as Microsoft Project or Asana), spreadsheets, and document management systems is typically required. Excellent communication, multitasking, and problem-solving abilities help you effectively support project teams and manage competing priorities. These skills are vital for ensuring projects run smoothly, deadlines are met, and administrative processes are efficient.

What is the difference between Project Administrative Assistant vs Project Coordinator?

AspectProject Administrative AssistantProject Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsBachelor's degree often preferred; certifications like CAPM can be advantageous
Work EnvironmentOffice settings, supporting project teams with administrative tasksOffice or on-site, managing project schedules and communication
Employer & Industry UsageCommon in construction, IT, and corporate sectorsUsed across various industries including engineering, IT, and marketing
Search & Comparison IntentFocuses on administrative support roles within projectsInvolves coordinating project activities and timelines

The Project Administrative Assistant primarily handles administrative tasks to support project teams, while the Project Coordinator manages project schedules, communication, and coordination efforts. Both roles are essential but differ in scope and responsibilities within project environments.

How much is a project administrative assistant paid?

The average salary for a project administrative assistant ranges from $40,000 to $55,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those with specialized skills can earn higher wages. Compensation often includes benefits such as health insurance and paid time off.

What are popular job titles related to Project Administrative Assistant jobs in Arizona?

For Project Administrative Assistant jobs in Arizona, the most frequently searched job titles are:

What job categories do people searching Project Administrative Assistant jobs in Arizona look for?

The top searched job categories for Project Administrative Assistant jobs in Arizona are:

What cities in Arizona are hiring for Project Administrative Assistant jobs?

Cities in Arizona with the most Project Administrative Assistant job openings:

Project Administrative Assistant jobs near you
Infographic showing various Project Administrative Assistant job openings in Arizona as of August 2026, with employment types broken down into 87% Full Time, 9% Part Time, and 4% Contract. Highlights an 82% Physical, 6% Hybrid, and 12% Remote job distribution, with an average salary of $45,818 per year, or $22 per hour.

Administrative Assistant

Private Corporation

Fountain Hills, AZ • On-site

$17.50 - $23.50/hr

Full-time

Medical, Dental, Vision, Life, PTO

Re-posted 26 days ago

Be Seen First

After you apply to this job, you can share why you’re interested to jump to the top of the candidate list.

Job description

Administrative Assistant

Job Description

Reports to

President

Status

Full-time, non-exempt

Location

Arizona-based; occasional travel


Position Summary

The Administrative Assistant provides organizational, clerical, and coordination support across the corporation, a heavy civil and general construction contractor.

This is a high-trust, detail-driven role that keeps the organizations’ calendars, documents, communications, and logistics running smoothly. The right person is organized, discreet, proactive, and comfortable shifting between a construction operations context and a nonprofit program context within the same day.

Core Responsibilities (Both Organizations)

  • Manage calendars, schedule meetings, and coordinate travel and lodging for leadership and staff.
  • Draft, proofread, and format correspondence, memos, agendas, and meeting minutes.
  • Maintain organized digital and physical filing systems with consistent naming and version control.
  • Process expense reports, intake invoices, and support bookkeeping by routing documents to the appropriate entity.
  • Track action items from meetings and follow up to ensure deadlines are met.
  • Serve as a professional first point of contact for calls, emails, visitors, and client coordination.
  • Assist with project documentation: logging RFIs, submittals, and correspondence, and helping maintain project files.
  • Coordinate with subcontractors, vendors, and clients (including tribal DOTs and federal contacts) to schedule meetings and gather paperwork.
  • Support intake of certified payroll, accounts payable, and compliance documents for project records.
  • Help assemble bid packages, meeting presentations, and progress report materials.
  • Maintain equipment, insurance, licensing, and certification records and track renewal dates.
  • Provide logistics support for trainings and annual events.
  • Maintain membership, sponsor, and contact records, and support outreach and follow-up.
  • Assist with the coompany newsletter, podcast, and communications administration (scheduling, formatting, distribution).
  • Support grant and training program administration, including assembling submission packages and tracking deadlines.
  • Help coordinate workshops and training sessions, including participant communications and materials.

Required Qualifications

  • High school diploma or equivalent; associate’s degree or relevant coursework preferred.
  • 2+ years of administrative, office coordination, or executive support experience.
  • Strong proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and comfort learning new software.
  • Excellent written and verbal communication, with strong attention to detail and accuracy.
  • Proven ability to prioritize, multitask, and manage competing deadlines across multiple stakeholders.
  • High level of discretion and professionalism handling confidential business, financial, and personnel information.

Preferred Qualifications

  • Familiarity with construction administration, government/federal contracting, or nonprofit operations.
  • Experience with federal grants
  • Understanding of or experience working with tribal communities and a commitment to respectful engagement.
  • Bookkeeping or basic accounting familiarity (e.g., QuickBooks).

Key Competencies

  • Organization and follow-through
  • Adaptability across two distinct work contexts
  • Initiative and sound judgment with limited supervision
  • Clear, professional communication
  • Reliability and confidentiality