ZipRecruiter

Log In

1

Programs Coordinator Jobs in Toronto, ON (NOW HIRING)

Up With Women

Program Coordinator - GTA

Toronto, ON · On-site

Execute key program activities, including client outreach and recruitment as needed, intake, onboarding, regular follow-ups, and support. * Participate in program events, job fairs, and other ...

Up With Women

Program Coordinator - GTA

Toronto, ON · On-site

Execute key program activities, including client outreach and recruitment as needed, intake, onboarding, regular follow-ups, and support. * Participate in program events, job fairs, and other ...

Milton Matial Arts World

Be Seen First

After School Program and Operations Coordinator

Milton, ON · On-site

CA$19 - CA$20/hr

Our programs combine the values of martial arts with engaging academic and recreational activities ... and Operations Coordinator to join our team. This is an exciting opportunity to positively ...

previous pagenext page

Showing results 21-40

All JobsPrograms JobsPrograms Coordinator JobsPrograms Coordinator Jobs in Toronto, ON

Programs Coordinator information

What does a programs coordinator do?

A Programs Coordinator is responsible for planning, organizing, and overseeing various programs or projects within an organization. Their duties typically include coordinating events, managing schedules and budgets, liaising with stakeholders, and ensuring that program goals are met efficiently. They often serve as the main point of contact for program participants and are involved in evaluating the success of programs to inform future improvements. This role requires strong organizational, communication, and multitasking skills.

What are the key skills and qualifications needed to thrive as a programs coordinator, and why are they important?

To thrive as a Programs Coordinator, you need strong organizational skills, project management abilities, and typically a bachelor’s degree in a relevant field. Familiarity with project management software, event planning tools, and data tracking systems is often required. Excellent communication, problem-solving, and multitasking skills help you effectively manage diverse stakeholders and adapt to changing priorities. These competencies are crucial for ensuring programs run smoothly, meet objectives, and deliver value to participants and organizations.

What are some common challenges faced by programs coordinators, and how can they be effectively managed?

Programs Coordinators often juggle multiple projects and deadlines simultaneously, which can lead to challenges in prioritization and time management. Additionally, coordinating communication between diverse stakeholders—such as team members, external partners, and participants—can be complex. To manage these challenges, successful coordinators use clear organization systems, set realistic timelines, and maintain open channels of communication. Cultivating strong relationships and proactively addressing potential issues also helps ensure programs run smoothly and goals are met.

What is the difference between Programs Coordinator vs Program Specialist?

AspectPrograms CoordinatorProgram Specialist
Required CredentialsBachelor's degree often in related field; certifications varyBachelor's degree; certifications in project management or related areas
Work EnvironmentNonprofit, government, or educational settings; coordinating multiple projectsSimilar settings; focuses on specific program implementation and support
Employer & Industry UsageUsed across nonprofits, government agencies, and educational institutionsCommonly used in similar sectors, often with more specialized focus

The Programs Coordinator and Program Specialist roles share similar credentials and work environments, often within nonprofit, government, or educational sectors. While both manage programs, the Coordinator typically oversees multiple projects and logistics, whereas the Specialist focuses on specific program components and support tasks.

How much does a programs coordinator make?

The average salary for a programs coordinator in North Carolina is approximately $45,000 to $55,000 per year, depending on experience, education, and the organization. Salaries can vary based on the industry, location within the state, and specific responsibilities of the role.

What are the most commonly searched types of Programs jobs in Toronto, ON?

The most popular types of Programs jobs in Toronto, ON are:

What cities near Toronto, ON are hiring for Programs Coordinator jobs?

Cities near Toronto, ON with the most Programs Coordinator job openings:

Programs Coordinator jobs near you
Infographic showing various Programs Coordinator job openings in Toronto, ON as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 15% Part Time, and 3% Contract. Highlights an 82% Physical, 4% Hybrid, and 14% Remote job distribution.

Education Program Coordinator

Options Consulting Solutions

Mississauga, ON • On-site

CA$35 - CA$39/hr

Contractor

Posted 6 days ago

Key responsibilities

  • Coordinate scheduling of all applicant test sessions, including managing facilities, proctors, timing, and candidate registration

  • Maintain and update the program website with test dates, requirements, and FAQs, and manage payment processing and reconciliation

  • Generate, analyze, and distribute operational reports to program management and stakeholders, and ensure testing compliance and data accuracy

Job description

EDUCATION PROGRAM COORDINATOR

6-MONTH CONTRACT

MISSISSAUGA, ON/HYBRID (BY PEARSON AIRPORT)


Are you someone with high levels of accuracy and knows how to handle confidential information?

Are you highly detailed oriented and can handle a busy environment that requires a high degree of organization?


The Company

Our client is a dynamic and forward-thinking organization dedicated to empowering professionals with the skills and knowledge they need to succeed.


Company Perks and Rewards

  • Competitive pay rate ($35.00 - $39.00 per hour depending on experience)
  • Hybrid work environment – 3 days in office
  • A collaborative, supportive team environment
  • Opportunity to make a meaningful impact on professionals’ development
  • Flexible work arrangements, based on role requirements


The Job!

In the role, you will oversee the full cycle ownership of the organization’s testing program for applicants across Ontario. You will:

  • Coordinate scheduling of all applicant test sessions (aptitude tests, physical, assessments) ensuring appropriate facilities, proctors, timing and candidate registration
  • Maintain and update the program website with test-dates, requirements, eligibility criteria, FAQs and other pertinent information
  • Manage payment processing for applicants (tracking payments, resolving discrepancies, reporting on payments received/owed)
  • Monitor program standards and ensure consistency in candidate experiences and testing compliance
  • Generate, analyze and distribute operational reports (scheduling efficiency, candidate status, payment metrics, backlog) to program management and stakeholders
  • Communicate regularly with candidates, internal teams (HR, operations), testing venues and external stakeholders to ensure smooth delivery and troubleshoot issues
  • Maintain accurate records of candidate data, schedules, test results, payments and issues, ensuring that data integrity and confidentiality are upheld
  • Track multiple concurrent tasks and deadlines — including weekend sessions — and adjust plans proactively if conflicts or delays arise
  • Conduct full checks and compliance reviews to ensure all processes meet internal audit/quality control standards
  • Identify process improvements, suggest automation or efficiency gains (especially around scheduling and payments) and assist in implementation
  • Support ad-hoc projects and additional administrative tasks as required within the testing/recruitment function


What you bring to the job

You are someone who wants to showcase their excellence in time management and analytical skills in a professional environment. You also come with:

  • Proficient in Microsoft Excel and comfortable learning new scheduling/web-based tools
  • Experience with website content updates, payment processing and scheduling logistics preferred
  • Demonstrated ability to pull, analyse and cross-reference large data sets, generate accurate reports, and present findings clearly
  • Exceptional attention to detail to ensure candidates are scheduled correctly, paperwork is complete and testing standards are maintained
  • Able to manage multiple tasks, track deadlines and coordinate across systems simultaneously
  • An analytical mindset, able to identify issues, recommend process improvements, and drive follow-through
  • Excellent written and verbal communication skills
  • Comfortable working in a fast-paced, high-volume environment where priorities may shift rapidly
  • Flexibility to work on weekends (typically twice a month) and take equivalent weekday time off as compensation
  • Previous scheduling, coordination, or recruitment operations experience is an asset
  • Ability to work some weekends, as required


Qualified job seekers are asked to apply with attention to Shannan Willoughby. Reference #14031.


I really look forward to hearing from you, but please understand that I will only be contacting those that are applicable for the role!


Options Consulting Solutions is an equal opportunity employer and welcomes applications from all individuals. Applicants selected for an in-person interview will be asked whether specific accommodations are needed to support a personal disability.


You can also find more jobs that may be suited to you on the Options Consulting Solutions Indeed and LinkedIn pages. Follow us on Facebook for job searching tips and other updates.

Apply