Programs Coordinator Jobs in Toronto, ON (NOW HIRING)

Date Posted: 07/28/2026
Req ID: 49630
Faculty/Division: UofT Mississauga
Department: UTM: Management
Campus: University of Toronto Mississauga (UTM)
Position Number: 00031465
Existing Vacancy: Yes

Description:

About us:
U of T Mississauga-the second largest campus of Canada's top-ranked university and the only research university in Ontario's booming Peel Region-is one of the world's great catalysts of human potential. 
Our employee community hums with the energy of 3,400 faculty, librarians and staff, who power our campus with curiosity, connection and care. We work together to spark life-changing research and innovation, make an indelible mark on the world by building equitable cities and societies, enable healthy lives, create a sustainable future and ignite entrepreneurship. Above all, we prioritize student success, and seek to give our 16,500 students the lift of a lifetime through learning and discovery. We love to open opportunities available nowhere else for our community to achieve their ambitions and make their unique contributions to Canada and the world.
This work all comes together on a spectacularly green campus, alongside the Missinihe-ziibi (Trusting Creek or Credit River), where we seek to honour truth, reciprocity and reconciliation on the traditional land of the Huron-Wendat, Seneca and the Mississaugas of the Credit First Nation. We're thrilled to welcome those who want to learn more about us and to be part of what we do.
Your opportunity:
At the Department of Management, we pride ourselves on educating and preparing students for leadership positions in the world of business. With our wide range of specializations and course offerings, we give students the opportunity to acquire critical skills and the expertise required for successful careers. Our students learn best practices and explore current issues, all within an environment of collegiality and professionalism. 
As a member of our highly collaborative Undergraduate Program Office team, you will work to ensure the effective running of the program by managing the full range of teaching assistant/sessional instructional assistant/sessional lecturer recruitment and hiring processes, executing budget plans, providing guidance and assistance to instructors on university rules and policies, responding to student inquiries, giving presentations, providing course support, managing on-line tools such as Quercus and Sharepoint, and contributing to departmental initiatives.
Your responsibilities will include:

• Coordinating the recruitment of teaching assistants, course instructors, sessional lecturers and/or stipend instructors
• Analyzing and making recommendations for student program enhancements
• Keeping well-informed on changes to policies, procedures, collective agreements, and applicable legislated requirements
• Monitoring accounts for a project and/or program
  

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent experience.
• Minimum three years related experience, preferably in a University setting or other educational environment.
• Proven experience leading full-cycle posting, recruitment, and hiring processes for TA/SIA/SL/ CI positions.
• Experience with Quercus, Sharepoint, Drupal, CIS, and other relevant tools.
• Experience with providing course support to faculty, including with course outlines and final exams.
• Experience generating and analyzing reports.
• Demonstrated experience applying collective agreements to support workplace processes, tasks, and decision-making.
• Experience working with complex spreadsheets and data, including financial data.
• Experience in analyzing and making recommendations for student program enhancements.
• Demonstrated experience preparing financial reports, reconciling payroll distributions, and maintaining accurate financial accounts.
• Experience giving presentations and information to students.
• High level of proficiency with Microsoft programs (Outlook, Word, PowerPoint, Excel), Acorn, ROSI.
• Strong organizational, presentation and event coordination skills.
• Ability to interact with faculty, students and professional colleagues in a tactful, professional and diplomatic manner.
• Demonstrated ability to meet external deadlines and manage competing priorities.

To be successful in this role you will be:

• Adaptable
• Cooperative
• Diplomatic
• Efficient
• Multi-tasker
• Organized
• Self-directed
  

Closing Date: 08/07/2026, 11:59PM ET
Employee Group: USW 
Appointment Type: Budget - Continuing 
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 10 -- $72,119. with an annual step progression to a maximum of $92,226. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 
Job Category: Administrative / Managerial
Recruiter: Desiray Stewart

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Job descriptions are available upon request for internal applicants.