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Programs Assistant Jobs in Long Beach, CA (NOW HIRING)

LA Phil

Program Assistant, YOLA - Inglewood

Los Angeles, CA · On-site

$40K - $51K/yr

Program Assistant Youth Orchestra Los Angeles (YOLA) is LA Phil's signature education program ... Local programs which directly serve communities across Los Angeles * National programs which ...

Crystal Stairs

Program Assistant II

Los Angeles, CA · On-site

$20 - $22/hr

STAGE 1 - PROGRAM ASSISTANT IILocation: Los Angeles, CA 90056 - 100% OnsiteWhat We're Looking For:We are looking for a Program Assistant II for our Stage 1 Department who will check eligibility of ...

St. Anne's

Program Assistant, STRTP (49351)

Los Angeles, CA · On-site

$18.26 - $23/hr

Program Assistant, STRTP St Annes Main Campus - Los Angeles, CA 90026 Overview Salary Range $18.26 - $23.00 Hourly Position Type Full Time Travel Percentage Up to 10% Description Join us at St. Anne ...

Crystal Stairs

Program Assistant II

Los Angeles, CA · On-site

$20 - $22/hr

Program Assistant II - CDSS Case Management100% Onsite - Location: Los Angeles, CA 90056 What We're ... Subsidy Programs.Requires excellent problem solving skills and ability to handle challenging ...

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Programs Assistant information

What would a programs assistant do?

A programs assistant supports the planning, coordination, and execution of organizational programs and events. They handle administrative tasks, communicate with stakeholders, maintain records, and may use tools like spreadsheets or databases to track progress and ensure smooth operations.

What is the difference between Programs Assistant vs Program Coordinator?

AspectPrograms AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require associate degreeBachelor's degree often preferred; relevant experience may suffice
Work EnvironmentOffice settings, community organizations, nonprofitsOffice environments, project sites, community programs
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, educational institutions, healthcare
Common Search & ComparisonOften compared for entry-level roles supporting program activitiesViewed as a more senior role with additional responsibilities

Programs Assistants typically handle administrative support, scheduling, and basic program tasks, making them suitable for entry-level positions. Program Coordinators usually oversee program implementation, manage staff, and coordinate activities, requiring more experience and often a higher level of education. Both roles are vital in the same industry sectors, but they differ in scope and responsibility.

What is a programs assistant?

A Programs Assistant is a professional who provides administrative and logistical support to program managers and teams within an organization. Their responsibilities often include coordinating events, managing schedules, handling communications, tracking budgets, and assisting with reporting and documentation. Programs Assistants play a key role in ensuring that projects and programs run smoothly, supporting both internal staff and external stakeholders. They are commonly employed in non-profit organizations, educational institutions, and corporate environments.

What are the key skills and qualifications needed to thrive as a programs assistant, and why are they important?

To thrive as a Programs Assistant, you typically need strong organizational skills, attention to detail, and a background in administration or a related field. Familiarity with office productivity software (such as Microsoft Office or Google Workspace), event management platforms, and database systems is often required. Excellent communication, teamwork, and problem-solving abilities help you coordinate effectively and manage multiple tasks. These skills ensure efficient program delivery, seamless team collaboration, and successful achievement of organizational goals.

How does a programs assistant typically collaborate with other departments or teams within an organization?

Programs Assistants often serve as a key point of coordination between program managers, participants, and supporting departments such as marketing, finance, and operations. They may help schedule meetings, track project milestones, and communicate updates to ensure everyone stays aligned. Effective collaboration skills are essential, as Programs Assistants regularly work with diverse teams to support event planning, reporting, and program delivery. Building strong working relationships and being responsive to requests can help streamline processes and contribute to successful program outcomes.
What are the most commonly searched types of Programs jobs in Long Beach, CA? The most popular types of Programs jobs in Long Beach, CA are:
What cities near Long Beach, CA are hiring for Programs Assistant jobs? Cities near Long Beach, CA with the most Programs Assistant job openings:
Programs Assistant jobs near you
Infographic showing various Programs Assistant job openings in Long Beach, CA as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, 1% Temporary, and 2% Contract. Highlights an 88% Physical, 1% Hybrid, and 11% Remote job distribution.

Academic Program Assistant

University of Southern California

Los Angeles, CA • On-site

$40K - $51K/yr

Part-time

Re-posted 19 days ago

University Of Southern California rating

8.4

Company rating: 8.4 out of 10

Based on 53 frontline employees who took The Breakroom Quiz

97th of 617 rated colleges and universities

Job description

Academic Program Assistant
USC Department of Psychiatry and the Behavioral Sciences is seeking an Academic Program Assistant to support the administration of the USC/LA General Medical Center (LAGMC) joint psychiatry training programs. This role will serve as the lead coordinator for the Consultation-Liaison Psychiatry Fellowship and will provide essential operational and administrative support to the Psychiatry Residency Program and Child and Adolescent Psychiatry Fellowship in partnership with program leadership.
The ideal candidate is proactive, detail-oriented, and highly organized, with the ability to manage multiple priorities in a fast-paced academic environment while maintaining a professional and welcoming demeanor.
Essential Job Duties include but are not limited to:
Consultation-Liaison Psychiatry Fellowship
  • Coordinate day-to-day administrative operations and ensure compliance with ACGME, ABPN, DEA, Medical Board of California, and institutional requirements.
  • Manage trainee scheduling (Amion) and maintain accurate rotation schedules.
  • Administer MyEvaluations, including assigning and tracking evaluations, maintaining trainee records, onboarding documentation, and generating reports.
  • Support curriculum implementation and coordinate key program events (e.g., orientation, retreat, graduation, annual review, board review).
  • Coordinate recruitment, onboarding, and offboarding processes, including interview logistics, communications, application materials, and NRMP rank list support.
  • Support required submissions and compliance tracking in coordination with GME, including health clearances, training modules, and reporting requirements.
  • Provide administrative support to program leadership, including scheduling meetings, preparing materials, taking minutes, and managing communications.
  • Coordinate meetings for fellows, faculty, and program committees (e.g., Clinical Competency Committee, program meetings).
  • Maintain and update required program data across systems (e.g., ACGME WebADS, ERAS, FREIDA) and manage ACGME surveys.
  • Assist with trainee reimbursements, time-off tracking, badging, and day-to-day program operations in collaboration with GME offices.
  • Perform other related duties as assigned.

Psychiatry Residency Program
  • Manage trainee scheduling (Amion) and resolve scheduling conflicts, including coordination with other residency programs.
  • Administer MyEvaluations, including tracking evaluations, maintaining records, monitoring onboarding completion, and supporting lecture attendance tracking.
  • Generate and distribute routine evaluation reports (monthly, quarterly, and semi-annual) and support reporting for Program Evaluation Committee and Clinical Competency Committee.
  • Maintain and update evaluation tools and forms.
  • Coordinate recruitment activities, including virtual interview logistics and communications with faculty and applicants.
  • Support onboarding processes, including coordination with GME for trainee accounts (e.g., Medmail, USC ID).
  • Assist with scheduling and coordination of didactics and program meetings.
  • Partner with program leadership and GME to review scheduling, evaluations, and program processes.

Child and Adolescent Psychiatry Fellowship
  • Manage trainee scheduling (Amion) and maintain rotation schedules.
  • Administer MyEvaluations, including assigning and tracking evaluations, maintaining trainee records, and generating reports.
  • Maintain onboarding documentation and monitor completion of required onboarding tasks.
  • Coordinate with program leadership and other coordinators to ensure timely completion of program requirements.

Required Qualifications
  • Bachelor's degree or combined experience/education as a substitute.
  • Experience in higher education, academic administration, and/or customer service.

Preferred Qualifications
  • Bachelor's degree and/or TAGME certification.
  • At least 1 year of relevant experience.
  • Experience in graduate medical education, higher education administration, or student services.

Strong Candidates Will Demonstrate
  • Excellent interpersonal, written, and verbal communication skills.
  • Strong attention to detail and organizational skills.
  • Ability to plan, implement, and coordinate program logistics.
  • Experience with database management and data entry.
  • Effective problem-solving and project coordination skills.
  • Ability to manage multiple deadlines, shifting priorities, and competing demands.

Follows established USC and department policies, procedures, objectives, performance improvement, attendance, safety, environmental, and infection control guidelines, including adherence to the workplace Code of Conduct and Compliance Plan.
The position is hybrid on-site and employee must report to work at the Los Angeles Medical Center (LAGMC) and the USC Health Science Campus in Los Angeles, CA when scheduled. Work hours and on-site days may be subject to change depending on business needs.
The hourly rate range for this position is $25.32 - $33.95. This is a one-year fixed term position with the possibility of renewal. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.
Minimum Education: Bachelor's degree. Combined experience/education as substitute for minimum education. Minimum Experience: 0-6 months Minimum Field of Expertise: Excellent interpersonal, oral, and written communication skills for interacting with both domestic and international stakeholders. Demonstrated attention to detail. Proven ability to plan, implement, and coordinate program logistics. Demonstrated database/data entry experience. Proven project management and problem solving skills, able to handle multiple timelines, changing priorities, and fluctuating workloads.
USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying.
We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at uschr@usc.edu. Inquiries will be treated as confidential to the extent permitted by law.
  • Notice of Non-discrimination
  • Employment Equity
  • Read USC's Clery Act Annual Security Report
  • USC is a smoke-free environment
  • Digital Accessibility

If you are a current USC employee, please apply to this USC job posting in Workday by copying and pasting this link into your browser:
https://wd5.myworkday.com/usc/d/inst/1$9925/9925$149658.htmld

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About University of Southern California

Sourced by ZipRecruiter

The University of Southern California (USC) is not a conventional company, but a private research university established in the heart of Los Angeles, CA, US. Founded in 1880, it's one of the oldest private research universities in California. USC operates in the education industry providing primary services of higher education, research, and community development. This prestigious institution offers a comprehensive array of undergraduate, graduate, and professional programs across various disciplines, including the humanities, social sciences, and STEM (Science, Technology, Engineering, and Mathematics). The University is guided by its commitment to foster creativity, innovation, leadership, and discovery through academic excellence.

Industry

Colleges, universities, and professional schools

Company size

10,000+ Employees

Headquarters location

Los Angeles , CA, US

Year founded

1880

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