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Programs Assistant Jobs in Virginia (NOW HIRING)

GovernmentJobs.com

Licensed Program Assistant

Sterling, VA · On-site

$37K - $47K/yr

Licensed Program Assistant Loudoun County Government has been named one of Forbes' 2025 Best Large ... We collaborate to deliver programs and community services that provide social, personal, economic ...

ClearanceJobs

Program Assistant Jobs

Chantilly, VA · On-site

$38K - $48K/yr

... Programs Business Line leadership team, with a primary mandate to actively enhance the GM ... as possible. * Assist with administrative functions preparing for design reviews, meetings ...

ClearanceJobs

Program Assistant Jobs

Herndon, VA · On-site

$38K - $48K/yr

... Programs Business Line leadership team, with a primary mandate to actively enhance the GM ... as possible. * Assist with administrative functions preparing for design reviews, meetings ...

Compass Homeschool Program

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Administrative Assistant - Education Program

Reston, VA · On-site

$22 - $25/hr

Seeking an energetic, part time Program Assistant to join our team in mid August! You will perform a wide variety of tasks to support the activities of a growing, dynamic K-12 learning center located ...

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Programs Assistant information

What is a programs assistant?

A Programs Assistant is a professional who provides administrative and logistical support to program managers and teams within an organization. Their responsibilities often include coordinating events, managing schedules, handling communications, tracking budgets, and assisting with reporting and documentation. Programs Assistants play a key role in ensuring that projects and programs run smoothly, supporting both internal staff and external stakeholders. They are commonly employed in non-profit organizations, educational institutions, and corporate environments.

What are the key skills and qualifications needed to thrive as a programs assistant, and why are they important?

To thrive as a Programs Assistant, you typically need strong organizational skills, attention to detail, and a background in administration or a related field. Familiarity with office productivity software (such as Microsoft Office or Google Workspace), event management platforms, and database systems is often required. Excellent communication, teamwork, and problem-solving abilities help you coordinate effectively and manage multiple tasks. These skills ensure efficient program delivery, seamless team collaboration, and successful achievement of organizational goals.

How does a programs assistant typically collaborate with other departments or teams within an organization?

Programs Assistants often serve as a key point of coordination between program managers, participants, and supporting departments such as marketing, finance, and operations. They may help schedule meetings, track project milestones, and communicate updates to ensure everyone stays aligned. Effective collaboration skills are essential, as Programs Assistants regularly work with diverse teams to support event planning, reporting, and program delivery. Building strong working relationships and being responsive to requests can help streamline processes and contribute to successful program outcomes.

What is the difference between Programs Assistant vs Program Coordinator?

AspectPrograms AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require associate degreeBachelor's degree often preferred; relevant experience may suffice
Work EnvironmentOffice settings, community organizations, nonprofitsOffice environments, project sites, community programs
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, educational institutions, healthcare
Common Search & ComparisonOften compared for entry-level roles supporting program activitiesViewed as a more senior role with additional responsibilities

Programs Assistants typically handle administrative support, scheduling, and basic program tasks, making them suitable for entry-level positions. Program Coordinators usually oversee program implementation, manage staff, and coordinate activities, requiring more experience and often a higher level of education. Both roles are vital in the same industry sectors, but they differ in scope and responsibility.

How to become a programs assistant?

To become a programs assistant, candidates typically need a high school diploma or equivalent, along with strong organizational and communication skills. Relevant experience in office administration, familiarity with scheduling tools, and sometimes a bachelor's degree in a related field can improve job prospects. Entry-level positions may require basic computer skills and the ability to work in team environments.

What are the most commonly searched types of Programs jobs in Virginia?

The most popular types of Programs jobs in Virginia are:

What cities in Virginia are hiring for Programs Assistant jobs?

Cities in Virginia with the most Programs Assistant job openings:

Programs Assistant jobs near you
Infographic showing various Programs Assistant job openings in Virginia as of August 2026, with employment types broken down into 1% As Needed, 73% Full Time, 24% Part Time, and 2% Contract. Highlights an 84% Physical, 2% Hybrid, and 14% Remote job distribution.

Activities Program Assistant

Lakewood Retirement Community-LifeSpire

Richmond, VA • On-site

$13.75 - $16.75/hr

Part-time

Re-posted 19 days ago

Job description

Activities Program Assistant Part-Time
Healthcare
Life Enrichment
 
Week 1: Wednesday 12pm-4pm, Thursday 9am-4pm, Friday 9am-4pm, Saturday 10am-2pm
 
Week 2: Tuesday 12pm-4pm, Wednesday 12pm-4pm, Thursday 9am-4pm, Friday 9am-4pm

Under the direction of the Director of Resident Services, the Program Assistant is responsible for the organization, implementation, supervision of residents in activities, and documentation of resident attendance records.  The Program Assistant shall make every effort to meet the comprehensive needs and interests of all residents in Healthcare.

Qualification:

  • Experience working with the geriatric population preferred.
  • Must be able to work with residents with varying degrees of cognitive and physical impairments. Must have good organization, time management and recording keeping skills.
  • Requires patience, creativity, punctuality, dependability, flexibility, enthusiasm, initiative and the ability to work with Healthcare residents. Must be self-directed to accomplish tasks.
  • Be able to work in close cooperation with Healthcare Program Manager, accept and utilize supervisory recommendations, and display initiative to complete activity related tasks and programs.
  • Computer skills are essential.

Physical Conditions:

  • Works in a well-lighted, well ventilated building.
  • Move tables, chairs, and exerting twenty pounds of force on a frequent basis
  • Ability to lift 50Ibs on an occasional basis.
  • Performance of a medium level of physical work – pushing, lifting, bending, kneeling, standing, sitting, carrying, stooping, and reaching

Here's a concise, professional summary suitable for a job posting:

Key Responsibilities
  • Plan, coordinate, and lead engaging individual and group recreational activities tailored to residents' interests, abilities, and needs.
  • Maintain and distribute activity calendars and ensure schedules are current and accurately posted.
  • Prepare, organize, and clean up activity spaces while ensuring a safe, welcoming environment for all participants.
  • Assist with resident transportation to on- and off-campus activities and provide supervision during outings.
  • Document resident participation and maintain required records in compliance with regulations.
  • Support resident well-being by respecting resident rights, maintaining confidentiality (HIPAA), and assisting with personal requests such as reading mail or writing letters.
  • Coordinate activity supplies, oversee volunteers, and handle program-related payments and receipts as needed.
  • Assist with the care of program pets and maintain clean pet areas.
  • Collaborate effectively with residents, families, coworkers, and other departments to deliver exceptional resident experiences.
  • Demonstrate professionalism through reliable attendance, flexibility, clear communication, and adherence to organizational policies and procedures.
  • Participate in ongoing training and perform additional duties as assigned to support quality resident care.

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