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Programs Assistant Jobs in New York (NOW HIRING)

Rutgers University

Program Assistant

Newark, NJ · On-site

$58K/yr

Innovative academic offerings include bachelor's, master's, post-master's, DNP and PhD programs ... The program Assistant will provide administrative and program support for the Assistant Dean and ...

Osborne Association Inc

Program Assistant

Bronx, NY

$22.97/hr

Through our programs, we offer opportunities for people to heal from and repair harm, restore their ... The Program Assistant will serve as the first point of contact for Fulton Community Reentry Center.

Osborne Association

Program Assistant

Bronx, NY · On-site

$22.97/hr

Through our programs, we offer opportunities for people to heal from and repair harm, restore their ... The Program Assistant will serve as the first point of contact for Fulton Community Reentry Center.

Osborne Association

Program Assistant

Bronx, NY · On-site

$22.97/hr

Through our programs, we offer opportunities for people to heal from and repair harm, restore their ... The Program Assistant will serve as the first point of contact for Fulton Community Reentry Center.

Westchester Medical Center

Program Assistant

Valhalla, NY · On-site

$39K - $49K/yr

... programs function as smoothly as possible. The Program Assistant engages in a wide variety of administrative support functions, with particular attention to regulatory and billing compliance issues.

Westchester Medical Center

Program Assistant

Valhalla, NY · On-site

$39K - $49K/yr

... programs function as smoothly as possible. The Program Assistant engages in a wide variety of administrative support functions, with particular attention to regulatory and billing compliance issues.

Westchester Medical Center

Program Assistant

Valhalla, NY

$39K - $49K/yr

... programs function as smoothly as possible. The Program Assistant engages in a wide variety of administrative support functions, with particular attention to regulatory and billing compliance issues.

Westchester Medical Center

Program Assistant

Valhalla, NY · On-site

$39K - $49K/yr

... programs function as smoothly as possible. The Program Assistant engages in a wide variety of administrative support functions, with particular attention to regulatory and billing compliance issues.

Rutgers University

Program Assistant

New Brunswick, NJ · On-site

$58K/yr

Position Details Position Information Recruitment/Posting Title Program Assistant Job Category ... Employee discount programs Position Status Full Time Working Hours Standard Hours 37.50 Daily Work ...

Grand St Settlement Inc.

Program Assistant

Bronx, NY · On-site

$40K - $44K/yr

Program Assistant/ERSEA DEPARTMENT: Early Childhood Services LOCATION(S): The Bronx REPORTS TO ... Programs. This position includes eligibility, recruitment, selection and attendance efforts to ...

Neighborhood Shopp

Program Assistant

Bronx, NY · On-site

$23.73/hr

Program Assistant Supervisor: Program Director Job Status: Temp-Part Time / 10 hrs per week Job ... SHOPP offers 12 essential programs, including CCNP (Community Care Network Program), 4 Older Adult ...

Neighborhood SHOPP

Program Assistant

Bronx, NY · On-site

Program Assistant Supervisor: Program Director Job Status: Temp-Part Time / 10 hrs per week Job ... SHOPP offers 12 essential programs, including CCNP (Community Care Network Program), 4 Older Adult ...

Neighborhood SHOPP

Program Assistant

Bronx, NY · On-site

$23.73/hr

Program Assistant Supervisor: Program Director Job Status: Temp-Part Time / 10 hrs per week Job ... SHOPP offers 12 essential programs, including CCNP (Community Care Network Program), 4 Older Adult ...

Isabella Geriatric Center

Program Assistant

New York, NY

$41K - $52K/yr

Implementation of NORC activities, such as educational presentations, trips, special programs and ... Assistant for at least 2 years or completion of higher education. Special Skills: * Friendly, kind ...

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Programs Assistant information

What is the role of a program assistant?

A programs assistant supports the planning, coordination, and execution of organizational programs and events. They handle administrative tasks, communicate with stakeholders, and often use tools like spreadsheets and databases to track progress and ensure smooth operations.

What is the difference between Programs Assistant vs Program Coordinator?

AspectPrograms AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require associate degreeBachelor's degree often preferred; relevant experience may suffice
Work EnvironmentOffice settings, community organizations, nonprofitsOffice environments, project sites, community programs
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, educational institutions, healthcare
Common Search & ComparisonOften compared for entry-level roles supporting program activitiesViewed as a more senior role with additional responsibilities

Programs Assistants typically handle administrative support, scheduling, and basic program tasks, making them suitable for entry-level positions. Program Coordinators usually oversee program implementation, manage staff, and coordinate activities, requiring more experience and often a higher level of education. Both roles are vital in the same industry sectors, but they differ in scope and responsibility.

What is a Programs Assistant?

A Programs Assistant is a professional who provides administrative and logistical support to program managers and teams within an organization. Their responsibilities often include coordinating events, managing schedules, handling communications, tracking budgets, and assisting with reporting and documentation. Programs Assistants play a key role in ensuring that projects and programs run smoothly, supporting both internal staff and external stakeholders. They are commonly employed in non-profit organizations, educational institutions, and corporate environments.

What are the key skills and qualifications needed to thrive as a Programs Assistant, and why are they important?

To thrive as a Programs Assistant, you typically need strong organizational skills, attention to detail, and a background in administration or a related field. Familiarity with office productivity software (such as Microsoft Office or Google Workspace), event management platforms, and database systems is often required. Excellent communication, teamwork, and problem-solving abilities help you coordinate effectively and manage multiple tasks. These skills ensure efficient program delivery, seamless team collaboration, and successful achievement of organizational goals.

What is the highest paid assistant job?

The highest paid assistant jobs are often executive assistants or administrative assistants working in high-level industries or for top executives, with salaries reaching over $80,000 annually. Specialized skills, such as proficiency in project management tools or foreign languages, can increase earning potential. Experience and location also significantly impact compensation for assistant roles.

What would a program assistant do?

A programs assistant supports the planning, coordination, and execution of organizational programs and events. They handle administrative tasks such as scheduling, data entry, and communication, often using tools like spreadsheets and databases. The role requires strong organizational skills and attention to detail to ensure program activities run smoothly.

What jobs pay 4000 a week without a degree?

Programs Assistants typically do not earn $4,000 a week without a degree, as this pay level is uncommon for entry-level administrative roles. High-paying jobs that can reach this level without a degree often include specialized trades like commercial pilots, real estate brokers, or certain sales positions, which require experience, licensing, or certifications rather than formal degrees. These roles often demand specific skills, licenses, or extensive experience to achieve such high weekly earnings.

How does a Programs Assistant typically collaborate with other departments or teams within an organization?

Programs Assistants often serve as a key point of coordination between program managers, participants, and supporting departments such as marketing, finance, and operations. They may help schedule meetings, track project milestones, and communicate updates to ensure everyone stays aligned. Effective collaboration skills are essential, as Programs Assistants regularly work with diverse teams to support event planning, reporting, and program delivery. Building strong working relationships and being responsive to requests can help streamline processes and contribute to successful program outcomes.
What are the most commonly searched types of Programs jobs in New York? The most popular types of Programs jobs in New York are:
What cities in New York are hiring for Programs Assistant jobs? Cities in New York with the most Programs Assistant job openings:
Programs Assistant jobs near you
Infographic showing various Programs Assistant job openings in New York as of July 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, and 2% Remote job distribution.

Program Assistant

Greater Mental Health of New York

White Plains, NY • On-site

$18 - $21/hr

Part-time

Re-posted 27 days ago

Job description



Reports to: Site Coordinator
Program: Sterling Community Center (SCC)
Location: White Plains
Hours Per Week: 14
FLSA Status: Part Time, Non-exempt

Salary Range: $18-$21 per /hr

Summary Description:

The Program Assistant is responsible for supporting administrative functions within the Sterling Community Center as necessary to ensure the smooth and orderly operation of the program. The Program Assistant will also act as the receptionist, meeting and greeting clients, staff, and community visitors in a positive and courteous manner. The Program Assistant will work with a person-centered, trauma-informed philosophy in alignment with the values of Greater Mental Health of NY and respond to calls on the Information and Referral Line.


Responsibilities:

  • Provide person-centered, recovery-oriented service to all visitors to SCC.
  • Handle incoming calls while maintaining polite, consistent professionalism and etiquette.
  • Take and deliver messages from the general voice mailbox and emails to SCC staff.
  • Track SCC attendance and service data as needed.
  • Assist with filing, faxing, and other administrative functions.
  • Maintain inventory and ordering of supplies and office needs in collaboration with the Site Coordinator, agency systems, facility, and IT, amongst others.
  • Generates, compiles, and disseminates reports related to program service delivery, chart completeness, and productivity.
  • Contributes to the daily operations of a peer professionally run community center, promoting a culture grounded in mutuality, recovery-oriented principles, and trauma-informed interactions.
  • Other designated duties.

Competencies:

  • Strong communication and human relations skills.
  • Attention to detail.
  • Understanding of front desk operations.
  • Good time management skills.
  • Excellent telephone etiquette and service.
  • Patience, flexibility, professionalism, and the ability to work in a busy office with many disruptions.
  • Familiarity with and ability to use an Electronic Health Record system.
  • Demonstrated dedication to promoting recovery and recovery-oriented principles.

Key Performance Indicators (KPIs):

  • Percent of phone calls resolved without escalation.
  • Effectiveness in supporting administrative tasks and compliance with office procedures, amongst other related administrative tasks.
  • Filing/system maintenance completion and accuracy.
  • Timeliness of requested reports, data, and task completion.
  • Client satisfaction.

Requirements:

  • High school diploma/GED or equivalent required.
  • Minimum of two years of reception experience in a fast-paced office, preferably in a medical or community mental health office.
  • Peer Professional Experience and/or Certification highly valued.
  • Demonstrated proficiency with MS Office Suite and database applications.
  • Must be reliable and responsible, demonstrating the ability to work both independently and as part of a team.
  • Must show initiative and exercise good judgment.
  • Experience with EHR (Electronic Health Records).
  • Fluency in English (Reading, Writing, Speaking).
  • Bilingual Spanish-speaking, preferred.
  • Must adhere to the program’s policy, procedures, and professional code of ethics.
  • Must always adhere to confidentiality practices.
  • Must be cleared and maintain clearance by applicable regulatory clearances as required.  
  • Legally eligible to work in the United States without sponsorship.

Special Considerations:

  • Hours per week, reporting structure, and location are subject to change per program needs.
  • Employee may be sitting, performing computer work for extended periods of time.

Mandated Reporter:

This is a Mandated Reporter position. The NYS Justice Center legislation defines anyone who has regular and substantial contact with any person with special needs as a “custodian” under the law and, therefore, a mandated reporter. You can be held liable by both the civil and criminal legal systems for intentionally failing to make a report.

Greater Mental Health of New York is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Greater Mental Health of New York is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request a reasonable accommodation, contact the Human Resources Department.