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Programs Assistant Jobs in New York, NY (NOW HIRING)

NY History

Public Programs Assistant

New York, NY · On-site

Public Programs Assistant DEPARTMENT: Public Programs REPORTS TO: Senior Manager of Public Programs ABOUT THE NEW YORK HISTORICAL New York's first museum, The New York Historical is a leading ...

Rutgers University

Program Assistant

Newark, NJ · On-site

$58.95 - $83.48/hr

Program Assistant Job Summary Rutgers, The State University of New Jersey, is seeking a Program ... Paid vacation, holidays, and various leave programs. * Competitive retirement benefits, including ...

Neighborhood SHOPP

Program Assistant

Bronx, NY · On-site

$23.73/hr

Program Assistant Supervisor: Program Director Job Status: Temp-Part Time / 10 hrs per week Job ... SHOPP offers 12 essential programs, including CCNP (Community Care Network Program), 4 Older Adult ...

Project Hospitality

Program Assistant

Staten Island, NY · On-site

$19.81/hr

The Program Assistant assists the Program Coordinator with referral tracking and client enrollment, and is also responsible for providing administrative support to the clinical team. Responsibilities:

CASES

Program Assistant

Manhattan, NY · On-site

$47K/yr

Job Title: Program Assistant Job Summary: CASES is seeking a Program Assistant that will be reporting to the Team Leader/Clinical Supervisor, the Program Assistant provides a wide range of ...

JCCA

Program Assistant

New York, NY · On-site

$41K - $52K/yr

Program Assistant Location Bronx,NY (521 Bergen Ave) Job Code 46407 # of openings 1 Position Number

Jobs for Humanity

Program Assistants

New York, NY

$26.65/hr

Lenox Hill Neighborhood House Program Assistant-Per Diem Per Diem Clerical New York, NY, US 30+ days ago Requisition ID: 1070 Salary Range: $26.65 To 26.65 Hourly Program AssistantPer Diem (Overnight ...

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Programs Assistant information

What is a programs assistant?

A Programs Assistant is a professional who provides administrative and logistical support to program managers and teams within an organization. Their responsibilities often include coordinating events, managing schedules, handling communications, tracking budgets, and assisting with reporting and documentation. Programs Assistants play a key role in ensuring that projects and programs run smoothly, supporting both internal staff and external stakeholders. They are commonly employed in non-profit organizations, educational institutions, and corporate environments.

What are the key skills and qualifications needed to thrive as a programs assistant, and why are they important?

To thrive as a Programs Assistant, you typically need strong organizational skills, attention to detail, and a background in administration or a related field. Familiarity with office productivity software (such as Microsoft Office or Google Workspace), event management platforms, and database systems is often required. Excellent communication, teamwork, and problem-solving abilities help you coordinate effectively and manage multiple tasks. These skills ensure efficient program delivery, seamless team collaboration, and successful achievement of organizational goals.

How does a programs assistant typically collaborate with other departments or teams within an organization?

Programs Assistants often serve as a key point of coordination between program managers, participants, and supporting departments such as marketing, finance, and operations. They may help schedule meetings, track project milestones, and communicate updates to ensure everyone stays aligned. Effective collaboration skills are essential, as Programs Assistants regularly work with diverse teams to support event planning, reporting, and program delivery. Building strong working relationships and being responsive to requests can help streamline processes and contribute to successful program outcomes.

What is the difference between Programs Assistant vs Program Coordinator?

AspectPrograms AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require associate degreeBachelor's degree often preferred; relevant experience may suffice
Work EnvironmentOffice settings, community organizations, nonprofitsOffice environments, project sites, community programs
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, educational institutions, healthcare
Common Search & ComparisonOften compared for entry-level roles supporting program activitiesViewed as a more senior role with additional responsibilities

Programs Assistants typically handle administrative support, scheduling, and basic program tasks, making them suitable for entry-level positions. Program Coordinators usually oversee program implementation, manage staff, and coordinate activities, requiring more experience and often a higher level of education. Both roles are vital in the same industry sectors, but they differ in scope and responsibility.

How to become a programs assistant?

To become a programs assistant, candidates typically need a high school diploma or equivalent, along with strong organizational and communication skills. Relevant experience in office administration, familiarity with scheduling tools, and sometimes a bachelor's degree in a related field can improve job prospects. Entry-level positions may require basic computer skills and the ability to work in team environments.

What are the most commonly searched types of Programs jobs in New York, NY?

The most popular types of Programs jobs in New York, NY are:

What cities near New York, NY are hiring for Programs Assistant jobs?

Cities near New York, NY with the most Programs Assistant job openings:

Programs Assistant jobs near you
Infographic showing various Programs Assistant job openings in New York, NY as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 15% Part Time, and 3% Contract. Highlights an 84% Physical, 2% Hybrid, and 14% Remote job distribution.

Public Programs Assistant

NY History

New York, NY • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 8 days ago

Job description

JOB TITLE: Public Programs Assistant
DEPARTMENT: Public Programs
REPORTS TO: Senior Manager of Public Programs
ABOUT THE NEW YORK HISTORICAL
New York's first museum, The New York Historical is a leading cultural institution documenting over 400 years of American history through a peerless collection of art, documents, and artifacts. Our offerings span groundbreaking exhibitions; acclaimed educational programs for teachers and students nationwide; and thought-provoking conversations among leading scholars, journalists, and thinkers about the past, present, and future of the American experiment. The New York Historical is a museum of museums and a collection of collections. We are home to the Patricia D. Klingenstein Library, the Center for Women's History, the Reiss Family Graduate Institute for Constitutional History, the Dorothy Tapper Goldman Center for Teaching Democracy, the DiMenna Children's History Museum, and the future American LGBTQ+ Museum. We elevate the perspectives and scholarship that define the United States' democratic heritage and challenge us all to shape our ongoing history for the better.
JOB SUMMARY
The New York Historical's Department of Public Programs is seeking a Public Programs Assistant responsible for assisting the Senior Manager of Public Programs and the program management team in the planning, promotion, marketing, and production of evening and daytime public programs throughout the calendar year, including virtual and onstage lectures, conversations, and performances; onsite and offsite tours; virtual and onsite seminars; and other institutional program support, as needed. The Public Programs Assistant will also assist with the successful execution of livestreaming operations and will serve as an integral member of the production team for the museum's podcasting and television series, History with David Rubenstein.
This is a full-time position, which will require evening work 2-4 times per week as well as on select weekend dates.
ESSENTIAL JOB DUTIES
Assist in Planning and Implementing Programs
  • Assist in management of evening events, walking tours, and weekend programs. This includes but is not limited to: providing audience and speaker assistance; front-of-house management; registration, auditorium, and book signing set-up; overseeing volunteers; audience Q&A facilitation; and other related duties;
  • Oversee scheduling and communication for roster of program volunteers;
  • Attend logistics, attendance, and other interdepartmental meetings;
  • Assist with financial operations of department, including payment of speakers and vendors, expense reimbursements, and office supply orders;
  • Communicate with the Development Department and President's office to manage list of VIP guests for public programs;
  • Draft on-stage program introductions;

Managing Ticketing Software for Department
  • Serve as department contact person for public programming and handle processing problems. Monitor the status of sales for each program, including review of daily sales wrap reports;
  • Package invoices for select funded series and report expenditures to Development Department;
  • Maintain records of tickets donated back to museum and submit to Development Department;
  • Generate sales report and guest lists.

Program Development and Marketing
  • Assist with researching books, authors, films, and speakers;
  • Assist with the drafting of program descriptions for printed and virtual marketing materials. Assist in gathering information from collaborators, publishers, and speakers, including headshots, speaker biographies, and books and related materials;
  • Review and edit all text and copy for publications, enews mailings, and other marketing material;
  • Lead program marketing and outreach for select programs, including organizing and coordinating outreach and publicity efforts with New York Historical's External Affairs team and conducting independent campaigns.

Department-Office Administration
  • Assist with the department's online audio and video presence, including coordinating with video crews for filmed programs, and collaborating with the web team to archive and upload recorded events;
  • Assist in the management of program events and prepare periodic status reports on projects for the Senior Manager of Public Programs;
  • Respond to public inquiries via telephone and the internet. Field inquiries from publishers, authors, and others interested in presenting programs;
  • Act as contact person and maintain database for docents and other complementary ticket holders;
  • Perform other duties as assigned.

REQUIREMENTS
  • Bachelor's degree with a major in any of the following: Business, Communications, Journalism, Marketing, Arts Administration, History, or related field.
  • Demonstrated ability to successfully handle a variety of administrative duties and work creatively under pressure;
  • One to three years of event operations and/or marketing experience; experience with a cultural organization or non-profit preferred;
  • Strong writing and editing skills required;
  • Experience in marketing and promotion strongly preferred;
  • Proficient computer skills, including Microsoft Office, Google Suite, teleconferencing software;
  • Successfully demonstrated attention to detail and excellent organization skills;
  • Experience with database management preferred;
  • Knowledge of public programs at other cultural institutions preferred;
  • Ability to complete projects, both on a team and individually, in a fast-paced environment;
  • Excellent interpersonal and oral communications skills to respond to internal and external inquiries;
  • Ability to handle situations with grace and diplomacy;
  • Ability to anticipate problems and present solutions quickly;
  • Confidence to work with program talent and to assign and manage volunteer assignments and support staff.

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee with or without accommodation, to successfully perform the essential functions of this job.
This position will require the employee to lift (up to 25 lbs.), bend, stoop, walk, speak and stand for up to 5 hours in a day. Sedentary computer work is also required.
COMPENSATION & BENEFITS
The expected salary for this position is $52,500.
The New York Historical provides a generous benefits package for eligible employees to support their health and wellbeing, which includes:
  • Paid time off, including vacation, sick and personal days, and holidays observed by the Museum;
  • Medical, dental, vision and life insurance;
  • Short and long-term disability coverage options;
  • 403(b) retirement plan with eligibility for employer contributions following one year of full-time service;
  • Flexible spending accounts for health-related expenses, dependent care, and parking and transit expenses;
  • Employee Assistance Program for all employees and their families;
  • 20% discount at the NYHistory Store, Café Clara and Clara restaurant, located within the Museum;
  • Free admission to various museums and cultural institutions across the city.

The New York Historical is an Equal Opportunity Employer.

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