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Programs Assistant Jobs in Massachusetts (NOW HIRING)

Old Colony YMCA

Sports/Programs Assistant

Taunton, MA · On-site

Program Assistant REPORTS TO : Sports and Programs Coordinator JOB CLASSIFICATION : Part-time/Non-Exempt JOB SUMMARY: Under the supervision of the Sports and Programs Coordinator, the Program ...

City of Newton

Program Assistant

Newton, MA

$41K - $52K/yr

To support the planning, coordination, and execution of programs and events for the Older Adult ... The Program Assistant is responsible for supporting the planning, coordination, and execution of ...

City of Newton

Program Assistant

Newton Center, MA · On-site

$41K - $52K/yr

To support the planning, coordination, and execution of programs and events for the Older Adult ... The Program Assistant is responsible for supporting the planning, coordination, and execution of ...

City of Newton, Massachusetts

Program Assistant

Newton, MA · On-site

$41K - $52K/yr

Job Title To support the planning, coordination, and execution of programs and events for the Older ... The Program Assistant is responsible for supporting the planning, coordination, and execution of ...

Thom Child And Family Services

Program Assistant

Waltham, MA · On-site

$41K - $51K/yr

The Program Assistant II will work cooperatively with the office team, including Program Assistant I, to ensure efficient and pleasant office administrative support, and provide coverage for the ...

Thom Child & Family Services

Program Assistant

Waltham, MA · On-site

$40K - $51K/yr

The Program Assistant II will work cooperatively with the office team, including Program Assistant I, to ensure efficient and pleasant office administrative support, and provide coverage for the ...

Uphams Corner Health Center

PROGRAM ASSISTANT

Dorchester, MA · On-site

$39K - $49K/yr

... programs such as MassHealth, SNAP, TAFDC, and other community resources as appropriate. • Notify participants of certification end dates, missed benefits, or ineligibility according to program ...

Active Day

Program Assistant (Full-Time)

Lawrence, MA · On-site

$39K - $49K/yr

As part of our team, you will have the opportunity to participate in benefits programs, including ... Job Summary Program Assistants participate in the planning and facilitation of individual and group ...

JVS Boston

Program Assistant

Brockton, MA · On-site

$37K - $47K/yr

Program Assistant This is a part-time, temporary role through September 30, 2026 at minimum ... Understand when clients are eligible for enrollment in other JVS programs and communicate with the ...

JVS Boston

Program Assistant

Brockton, MA

$37K - $47K/yr

The Program Assistant is responsible for supporting the members of the ... E2E Programs as they deliver ESOL classes and coaching. They will welcome direct visitors and ...

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Programs Assistant information

What is a programs assistant?

A Programs Assistant is a professional who provides administrative and logistical support to program managers and teams within an organization. Their responsibilities often include coordinating events, managing schedules, handling communications, tracking budgets, and assisting with reporting and documentation. Programs Assistants play a key role in ensuring that projects and programs run smoothly, supporting both internal staff and external stakeholders. They are commonly employed in non-profit organizations, educational institutions, and corporate environments.

What are the key skills and qualifications needed to thrive as a programs assistant, and why are they important?

To thrive as a Programs Assistant, you typically need strong organizational skills, attention to detail, and a background in administration or a related field. Familiarity with office productivity software (such as Microsoft Office or Google Workspace), event management platforms, and database systems is often required. Excellent communication, teamwork, and problem-solving abilities help you coordinate effectively and manage multiple tasks. These skills ensure efficient program delivery, seamless team collaboration, and successful achievement of organizational goals.

How does a programs assistant typically collaborate with other departments or teams within an organization?

Programs Assistants often serve as a key point of coordination between program managers, participants, and supporting departments such as marketing, finance, and operations. They may help schedule meetings, track project milestones, and communicate updates to ensure everyone stays aligned. Effective collaboration skills are essential, as Programs Assistants regularly work with diverse teams to support event planning, reporting, and program delivery. Building strong working relationships and being responsive to requests can help streamline processes and contribute to successful program outcomes.

What is the difference between Programs Assistant vs Program Coordinator?

AspectPrograms AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require associate degreeBachelor's degree often preferred; relevant experience may suffice
Work EnvironmentOffice settings, community organizations, nonprofitsOffice environments, project sites, community programs
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, educational institutions, healthcare
Common Search & ComparisonOften compared for entry-level roles supporting program activitiesViewed as a more senior role with additional responsibilities

Programs Assistants typically handle administrative support, scheduling, and basic program tasks, making them suitable for entry-level positions. Program Coordinators usually oversee program implementation, manage staff, and coordinate activities, requiring more experience and often a higher level of education. Both roles are vital in the same industry sectors, but they differ in scope and responsibility.

How to become a programs assistant?

To become a programs assistant, candidates typically need a high school diploma or equivalent, along with strong organizational and communication skills. Relevant experience in office administration, familiarity with scheduling tools, and sometimes a bachelor's degree in a related field can improve job prospects. Entry-level positions may require basic computer skills and the ability to work in team environments.

What are the most commonly searched types of Programs jobs in Massachusetts?

The most popular types of Programs jobs in Massachusetts are:

What cities in Massachusetts are hiring for Programs Assistant jobs?

Cities in Massachusetts with the most Programs Assistant job openings:

Programs Assistant jobs near you
Infographic showing various Programs Assistant job openings in Massachusetts as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 14% Part Time, and 2% Contract. Highlights an 84% Physical, 2% Hybrid, and 14% Remote job distribution.

Sports/Programs Assistant

Old Colony YMCA

Taunton, MA • On-site

Part-time

Re-posted 8 days ago

Job description

TITLE: Program Assistant
REPORTS TO: Sports and Programs Coordinator
JOB CLASSIFICATION: Part-time/Non-Exempt
JOB SUMMARY:
Under the supervision of the Sports and Programs Coordinator, the Program Assistant will provide friendly, professional, courteous, and prompt membership service to all members, clients, and volunteers of the Y. The Program Assistant will ensure a safe, clean well-maintained and friendly environment. In the absence of a professional staff person, he/she will be directly responsible for the entire Central Division facility including parking lot areas, security of the building and general well being of the members.
JOB FUNCTION
  1. Program/Department Responsibilities
  • Assist in organizing, implementing and promoting assigned programs or special events for teens, adults, families and active older adults.
  • Be informed of all current and/or upcoming programs and special events in order to interpret YMCA membership and program information to members and potential members to increase their participation in each area.
  • Provide tours to potential new members explaining the facility, policy information, and membership rates, promoting the various programs and memberships.
  • Adhere to YMCA emergency procedures, including notification of appropriate professional staff person(s).
  • Make continuous rounds on an hourly basis, throughout all areas of the building to make oneself visible and available to members in all parts of the facility.
  • Ensure all requests, comments and/or complaints are immediately addressed by you, and referred to your supervisor and/or the appropriate staff person.
  • Provide back-up to Membership Service Desk Staff when they are cashing in/out or on an "as needed" basis.

2.Fiscal Responsibilities
  • Adhere to all fiscal policies and procedures such as petty cash, member registration, membership desk, etc.
  • Maintain timely collection and appropriate safekeeping of Central Division's funds.

  1. Supervision of Personnel None

  1. Facility/Housekeeping Responsibility
  • Ensure a safe environment for all members.
  • Assist when needed in preparing for class and program setup to include but not be limited to clearing out gym/program space, setting up equipment, moving fans and cleaning gym floor.
  • During scheduled rounds of the building, be responsible for picking up from the locker rooms and the laundering of all towels.
  • Adhere to facility closing procedure to include locking all doors, closing windows, turning off lights, inspecting and shutting down saunas and steam rooms, securing pool and returning all used towels to the laundry receptacles.
  • Ensure that the free weight room, (Strength Fitness Center), is properly picked up in accordance with the system set by your supervisor.
  • Be responsible for cleaning (using the damp towel method) all recreation and gym floors as assigned, (prior to all classes, programs or special events).
  • Adhere to facility opening procedures, to include unlocking doors, turning on lights, checking equipment and check overall facility cleanliness.
  • During inclement weather, make sure the front and back walks are shoveled and salted/de-iced. Ensure members have safe access to and from the Y and the parking lots.

  1. Interdivisional/Community/Volunteer Responsibility
  • Demonstrate the character values of Caring, Respect, Honesty and Responsibility at all times.

CLOSING STATEMENT:
To ensure the overall operations of the Y and support teamwork, I will accept additional responsibilities as assigned.
YMCA LEADERSHIP COMPETENCIES - LEADER
Mission Advancement: Accepts and demonstrates the Y's values. Demonstrates a desire to serve others and fulfill community needs. Recruits volunteers and builds effective, supportive working relationships with them. Supports fundraising.
Collaboration: Works effectively with people of different backgrounds, abilities, opinions, and perceptions. Builds rapport and relates well to others. Seeks first to understand the other person's point of view and remains calm in challenging situations. Listens for understanding and meaning; speaks and writes effectively. Takes initiative to assist in developing others.
Operational Effectiveness: Makes sound judgments, and transfers learning from one situation to another. Embraces new approaches and discovers ideas to create a better member experience. Establishes goals, clarifies tasks, plans work, and actively participates in meetings. Follows budgeting policies and procedures, and reports all financial irregularities immediately. Strives to meet or exceed goals and deliver a high-value experience for members.
Personal Growth: Pursues self-development that enhances job performance. Demonstrates an openness to change, and seeks opportunities in the change process. Accurately assesses personal feelings, strengths, and limitations and how they impact relationships. Has the functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-date knowledge and skills in technology.
EDUCATION/EXPERIENCE, (Minimum Required)
High School Diploma
Must maintain CPR certification
Ability to lift up to 100 lbs
Must be able to walk up and down stairs
Ability to lift up to 100 lbs
Must be able to walk up and down stairs
Preferred sports of interest: Basketball, Football, and Soccer

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