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Program Support Assistant Jobs in California (NOW HIRING)

Pacer Group

Program Assistant

Los Angeles, CA · On-site

$40K - $51K/yr

Academic Program Specialist / Program Assistant Location: Los Angeles, CA 90033 - Onsite Duration ... This role supports program development, coordination, scheduling, documentation, stakeholder ...

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Program Support Assistant information

See California salary details

$26.2K

$44.7K

$56.3K

How much do program support assistant jobs pay per year?

As of Aug 18, 2026, the average yearly pay for program support assistant in California is $44,737.00, according to ZipRecruiter salary data. Most workers in this role earn between $41,400.00 and $48,400.00 per year, depending on experience, location, and employer.

What is a program support assistant?

A program support assistant works in a specialized unit of an organization or academic institution and performs a variety of administrative tasks. Your duties as a program support assistant vary depending on your employer but may involve budgeting, purchasing materials, managing files and records, and assisting visitors. You must also understand departmental guidelines, policies, and procedures. Typical qualifications for a program support assistant include at least a high school diploma or GED certificate and relevant work experience. You must also have excellent communication, multitasking, and organizational skills, along with computer proficiency.

What are the key skills and qualifications needed to thrive as a program support assistant, and why are they important?

To thrive as a Program Support Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or relevant experience. Familiarity with office software like Microsoft Office Suite, data entry systems, and scheduling tools is commonly required. Excellent communication, multitasking abilities, and adaptability are crucial soft skills that set top performers apart. These competencies ensure efficient program operations, effective support for teams, and smooth coordination of administrative tasks.

What are some common challenges faced by program support assistants in managing multiple tasks and priorities?

Program Support Assistants often juggle a wide range of responsibilities, from scheduling meetings and maintaining records to coordinating communication between departments. One common challenge is managing competing priorities and tight deadlines, especially when supporting multiple team members or projects simultaneously. Staying organized, proactively communicating about workload, and using digital tools for task management can help address these challenges. Additionally, flexibility and adaptability are important, as priorities may shift quickly based on organizational needs.

What is the difference between Program Support Assistant vs Administrative Assistant?

AspectProgram Support AssistantAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer post-secondary educationHigh school diploma; often similar educational requirements
Work EnvironmentGovernment agencies, non-profits, educational institutionsCorporate offices, government agencies, various industries
Job ResponsibilitiesSupporting program operations, coordinating activities, assisting with reportsManaging schedules, handling correspondence, organizing files
Employer & Industry UsageCommon in public sector and non-profit organizationsWidespread across industries including private and public sectors

The Program Support Assistant and Administrative Assistant roles share similarities in educational requirements and work environments. However, Program Support Assistants focus more on supporting specific programs and coordinating activities within organizations, especially in government and non-profit sectors. Administrative Assistants typically handle general office tasks across various industries. Both roles are essential for organizational operations but differ in scope and focus.

More about Program Support Assistant jobs

What are popular job titles related to Program Support Assistant jobs in California?

For Program Support Assistant jobs in California, the most frequently searched job titles are:

What job categories do people searching Program Support Assistant jobs in California look for?

The top searched job categories for Program Support Assistant jobs in California are:

What cities in California are hiring for Program Support Assistant jobs?

Cities in California with the most Program Support Assistant job openings:

Program Support Assistant jobs near you
Infographic showing various Program Support Assistant job openings in California as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 18% Part Time, and 4% Contract. Highlights an 89% Physical, 3% Hybrid, and 8% Remote job distribution, with an average salary of $44,737 per year, or $21.5 per hour.

Program Assistant

Pacer Group

Los Angeles, CA • On-site

$40K - $51K/yr

Other

Posted 13 days ago

Job description

Academic Program Specialist / Program Assistant

Location: Los Angeles, CA 90033 - Onsite Duration: 5 Months (Possible Extensions) Schedule: 8AM – 5PM or 9AM - 6PM | Mon-Fri | 40 Hours per Week | 8 Hours per Day

Position Overview

Seeking an experienced Academic Program Specialist / Program Assistant to provide administrative, operational, and program support for academic initiatives. This role supports program development, coordination, scheduling, documentation, stakeholder communication, and day-to-day operations to ensure successful execution of academic programs and departmental objectives.

The ideal candidate will have strong administrative, program coordination, organizational, and communication skills with the ability to support multiple projects in a fast-paced academic environment.

Key Responsibilities

Academic Program Support

  • Assist with planning, coordinating, and implementing academic program services and activities.
  • Support academic program development, execution, and ongoing operational activities.
  • Coordinate program schedules, meetings, events, and departmental activities.
  • Maintain academic program records, documentation, and reporting requirements.
  • Track program milestones, deadlines, and deliverables.

Administrative & Operational Support

  • Provide administrative support to managers, faculty, and program teams.
  • Prepare reports, presentations, correspondence, and meeting materials.
  • Manage calendars, appointments, meeting coordination, and logistics.
  • Maintain accurate records, databases, and program files.
  • Process departmental documentation and assist with operational workflows.
  • Monitor and organize program-related information and communications.

Coordination & Communication

  • Serve as a point of contact for program participants, faculty, staff, and stakeholders.
  • Coordinate communication among internal departments and external partners.
  • Assist with responding to inquiries and providing program-related information.
  • Support team collaboration and cross-functional initiatives.

Documentation & Reporting

  • Prepare and maintain reports, spreadsheets, and tracking tools.
  • Assist with data collection, analysis, and program performance reporting.
  • Ensure documentation accuracy and compliance with organizational requirements.
  • Support continuous improvement of administrative and operational processes.
Required Qualifications
  • Experience in Administrative Support, Program Coordination, Academic Support, Operations Support, or Project Coordination.
  • Strong organizational and multitasking abilities.
  • Excellent written and verbal communication skills.
  • Experience managing calendars, meetings, records, and documentation.
  • Proficiency with Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
  • Ability to work independently and collaboratively within a team environment.
  • Strong attention to detail and problem-solving skills.
Preferred Qualifications
  • Experience supporting academic programs, higher education institutions, healthcare administration, or university environments.
  • Experience with project coordination, event coordination, or program administration.
  • Knowledge of academic operations and student/faculty support functions.
  • Experience maintaining databases, reports, and program documentation.
Work Environment
  • 100% Onsite in Los Angeles, CA.
  • Business Casual dress code.
  • No patient contact.
  • No driving required.
  • No HIPAA training required.
  • No work involving minors.

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