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Program Assistant Jobs in Waterloo, ON (NOW HIRING)

University of Waterloo

Program Manager

Waterloo, ON · On-site

Has primary responsibility for supervising research assistants, research students and casual staff. Knowledge Translation and Communication * Leads the development of knowledge mobilization products ...

Magna

Program Manager

Guelph, ON

CA$90K - CA$125K/yr

Manages all aspects of program builds including cost, delivery, suppliers, customers, internal ... to assist in the initial screening of applications submitted through our Workday system. These ...

Magna

Program Manager

Guelph, ON · On-site

CA$90K - CA$125K/yr

Manages all aspects of program builds including cost, delivery, suppliers, customers, internal ... to assist in the initial screening of applications submitted through our Workday system. These ...

Magellan

Program Manager

Kitchener, ON · On-site

CA$65K - CA$85K/yr

Overall program status and any issues with regard to Quality, Delivery and cost are consistently reviewed and status understood. A solid customer relationship and customer satisfaction is a prime ...

Milton Matial Arts World

Be Seen First

After School Program and Operations Coordinator

Milton, ON · On-site

CA$19 - CA$20/hr

Design simple Canva graphics * Assist with email marketing Qualifications * Minimum 1 year of experience working with children (childcare, education, camp, or recreational program) * Diploma or ...

Dynacare

Lab Assistant

Kitchener, ON · On-site

CA$21 - CA$23.25/hr

Laboratory Assistant Where YOU work, makes a difference. Life is precious and every moment matters ... Access a health and wellness benefits program that supports you and your loved ones * Grow and ...

Dynacare

Lab Assistant

Guelph, ON · On-site

CA$21 - CA$23.25/hr

Laboratory Assistant Where YOU work, makes a difference. Life is precious and every moment matters ... Access a health and wellness benefits program that supports you and your loved ones * Grow and ...

Dynacare

Lab Assistant

Milton, ON

CA$21 - CA$23.25/hr

Laboratory Assistant Where YOU work, makes a difference. Life is precious and every moment matters ... Access a health and wellness benefits program that supports you and your loved ones * Grow and ...

Dynacare

Lab Assistant

Kitchener, ON

CA$21 - CA$23.25/hr

Laboratory Assistant Where YOU work, makes a difference. Life is precious and every moment matters ... Access a health and wellness benefits program that supports you and your loved ones * Grow and ...

Dynacare

Lab Assistant

Guelph, ON

CA$21 - CA$23.25/hr

Laboratory Assistant Where YOU work, makes a difference. Life is precious and every moment matters ... Access a health and wellness benefits program that supports you and your loved ones * Grow and ...

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All JobsProgram JobsProgram Assistant JobsProgram Assistant Jobs in Waterloo, ON

Program Assistant information

See Waterloo, ON salary details

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$16

$24

How much do program assistant jobs pay per hour?

As of Sep 2, 2026, the average hourly pay for program assistant in Waterloo, ON is $16.25, according to ZipRecruiter salary data. Most workers in this role earn between $13.00 and $18.60 per hour, depending on experience, location, and employer.

What does a program assistant do?

A program assistant provides administrative support for a program office, such as an academic department or a unit of a non-profit. As a program assistant, your job duties may include scheduling travel, coordinating logistical issues for executives or other team members, filing, and performing other clerical tasks as needed. To become a program assistant, you typically need at least a high school diploma or GED certificate and administrative work experience. Some employers may also require a college degree. Additional qualifications include strong multi-tasking, organizational, and communication skills, along with computer proficiency.

What does a program assistant do?

A Program Assistant provides administrative and organizational support to program managers and teams within an organization. Their responsibilities often include scheduling meetings, maintaining records, coordinating events, handling correspondence, and assisting with project logistics. Program Assistants play a vital role in ensuring that programs run smoothly by managing day-to-day tasks and supporting communication among team members. They may also help with data entry, preparing reports, and liaising with clients or participants. The specific duties can vary depending on the organization and the type of program they support.

What are the key skills and qualifications needed to thrive as a program assistant, and why are they important?

To thrive as a Program Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, database management, and scheduling systems is commonly required. Excellent communication, multitasking, and problem-solving abilities help you effectively support program operations and interact with diverse stakeholders. These skills ensure smooth program administration, efficient workflow, and high-quality support for team goals.

What are some typical challenges a program assistant might face when supporting multiple projects simultaneously?

Program Assistants often juggle multiple responsibilities across various projects, which can make prioritization and time management challenging. Balancing competing deadlines, handling last-minute changes, and coordinating with diverse team members require strong organizational skills and adaptability. Successful Program Assistants proactively communicate with supervisors and colleagues, use digital tools to track tasks, and remain flexible to shifting priorities. Developing these habits helps ensure projects run smoothly and supports overall team effectiveness.

What skills do you need to be a program assistant?

A program assistant needs strong organizational and communication skills to manage tasks and coordinate activities effectively. Attention to detail, proficiency with office software, and the ability to multitask are also important for success in this role.
More about Program Assistant jobs

What are the most commonly searched types of Program jobs in Waterloo, ON?

The most popular types of Program jobs in Waterloo, ON are:

What cities near Waterloo, ON are hiring for Program Assistant jobs?

Cities near Waterloo, ON with the most Program Assistant job openings:

Program Assistant jobs near you
Infographic showing various Program Assistant job openings in Waterloo, ON as of August 2026, with employment types broken down into 59% Full Time, 27% Part Time, and 14% Temporary. Highlights an 100% In-person job distribution, with an average salary of $33,800 per year, or $16.2 per hour.

Program Assistant - St. Mary's Health Program

St. Joseph's Home Care

Kitchener, ON • On-site

CA$19.15 - CA$29.12/hr

Part-time

Posted 11 days ago

Job description


Program Assistant
St. Mary’s Health
 
Number of Openings:1Division:St. Mary’s HealthFull/Part Time/Casual:Part-TimeProgram:St. Mary’s Health @ HomeRegular/Temporary:RegularLocation:Kitchener, Waterloo, Cambridge & GuelphUnion:Non-UnionHours of Work:Tuesdays & Thursdays
8:30 am-4:30 pm
*approx. 15 hours bi-weeklyPosting Date:August 20, 2026Closing Date:Until FilledWages:$19.15 - $29.12 per hourFrench Language Skill Requirement:N/AThis posting is for a current vacancy.
POSITION SUMMARY:
The Program Assistant is an administrative resource providing general clerical and admin support to various clinical programs.  The Program Assistant is responsible for data entry, collection of data, running reports, internal customer service, and other administrative tasks.  The program assistant is also responsible for the scheduling of the clinical field staff, assisting with payroll processing, and being the first point of contact for clinical field staff inquiries.   Additional responsibilities may include organization of events, ordering equipment / supplies, or participating on committees.
The program assistant will assist other Clinical Managers in the successful day to day operation of the program. 
CORE DUTIES AND RESPONSIBILITIES
  • Performing general clerical functions (typing, filing, copying, faxing, correlating etc.)
  • Transferring information from various sources into computer software (e.g. Procura, Excel)
  • Using software to run reports and generate information as requested
  • Preparing letters, notices and other general documents for use in the Program
  • Entering data into pre-established templates, spreadsheets and other forms
  • Generating new reports, summaries, lists and forms as needed
  • Coordinating program scheduling of field staff hours
  • Fielding clinical staff calls regarding scheduling, relaying scheduling information to Clinical Managers
  • Performing the data entry function as related to payroll information at the program level
  • Collaborating with the Clinical Managers and/or the Payroll Coordinator in the accurate and efficient processing of payroll related information
  • Performing general reception and phone duties within the program
  • Assisting with program documentation, file management, mail and/or deliveries
  • Working with team members to find continuous improvement initiatives and actions, making suggestions and offering team input
  • Assisting other staff members in the execution of their duties as required
  • Assisting with various program audits and surveys (hand hygiene audits, client satisfaction survey etc.)
  • Ordering program supplies, as directed by the Clinical Managers
  • Participating in program discussions, working groups, committees or other collaborative activities
  • Following standard program procedures
  • Participating in special projects
  • Other duties as required or requested

CORE COMPENTENCIES
  • Regularly demonstrates our mission, vision and values:
    1. Support compassionate care, faith and diversity
    2. Deliver quality care, pursue and share knowledge, respect diversity, remain faithful
    3. Commit to working everyday with dignity, respect, service, justice, responsibility and enquiry
  • Ability to work cooperatively with others; sharing information and utilizing the information from others
  • Actively promotes a healthy, supportive and inclusive work environment
  • Proactively contributes to initiatives, supporting and encouraging positive change
  • Ability to demonstrate effective decision making within the scope of the role
  • Skilled at thinking about creative solutions to everyday problems
  • Solid team-based approach to everyday work activities
  • Good communication skills both verbal and written, with an excellent customer service mind set
  • Positive and professional, with a “can do” attitude
  • Willingness to regularly go the extra mile and actively support co-workers
  • Ability to follow direction and listen to instruction
  • Proven ability to be detailed oriented
  • Maintaining on-going compliance to corporate policies and procedures, health and safety regulations, and relevant external standards
  • Participating in both internal and external training requirements
  • Participating in quality improvement initiatives
  • Maintaining the privacy and confidentiality of all personal health records (including both client and personal), and following all the privacy and confidentiality requirements of any and all electronic medical record systems used (including but not limited to Procura and HPG)

QUALIFICATIONS:
  • Medical Terminology Diploma, preferred
  • 1-2 years previous administrative related experience, required
  • Basic understanding of Microsoft Office and Excel software, required
  • Previous experience working in a similar Admin Assistant or Clerical role, an asset
  • Experience working in a non-profit and/or unionized environment, an asset
  • Previous scheduling experience, required
  • Basic knowledge of scheduling software, and asset

St. Joseph’s Home Care is an equal opportunity employer, committed to equity, inclusiveness, and diversity across all our programs, practices, facilities, and team. AI is not used in our recruitment processes for the selection of candidates.
If you require any accommodations during the recruitment process, such as alternate formats of materials or accessible meeting rooms, please inform the hiring manager before your interview. Should you wish to conduct your interview in French, kindly contact our head office to arrange this in advance.
 

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