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Program Assistant Jobs in Tucson, AZ (NOW HIRING)

The Salvation Army

Program Aide

Tucson, AZ

$15.45/hr

Successful background clearance RESPONSIBILITIES * Assist with the supervision of program participants * Provide guidance in after-school, summer day camp, teen and troop programs * Assist with ...

Salvation Army

Program Aide

Tucson, AZ · On-site

Successful background clearance RESPONSIBILITIES * Assist with the supervision of program participants * Provide guidance in after-school, summer day camp, teen and troop programs * Assist with ...

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Program Assistant information

See Tucson, AZ salary details

$18.5K

$39.3K

$54.2K

How much do program assistant jobs pay per year?

As of Jul 4, 2026, the average yearly pay for program assistant in Tucson, AZ is $39,306.00, according to ZipRecruiter salary data. Most workers in this role earn between $32,200.00 and $40,800.00 per year, depending on experience, location, and employer.

What are some typical challenges a Program Assistant might face when supporting multiple projects simultaneously?

Program Assistants often juggle multiple responsibilities across various projects, which can make prioritization and time management challenging. Balancing competing deadlines, handling last-minute changes, and coordinating with diverse team members require strong organizational skills and adaptability. Successful Program Assistants proactively communicate with supervisors and colleagues, use digital tools to track tasks, and remain flexible to shifting priorities. Developing these habits helps ensure projects run smoothly and supports overall team effectiveness.

What Does a Program Assistant Do?

A program assistant provides administrative support for a program office, such as an academic department or a unit of a non-profit. As a program assistant, your job duties may include scheduling travel, coordinating logistical issues for executives or other team members, filing, and performing other clerical tasks as needed. To become a program assistant, you typically need at least a high school diploma or GED certificate and administrative work experience. Some employers may also require a college degree. Additional qualifications include strong multi-tasking, organizational, and communication skills, along with computer proficiency.

What does a Program Assistant do?

A Program Assistant provides administrative and organizational support to program managers and teams within an organization. Their responsibilities often include scheduling meetings, maintaining records, coordinating events, handling correspondence, and assisting with project logistics. Program Assistants play a vital role in ensuring that programs run smoothly by managing day-to-day tasks and supporting communication among team members. They may also help with data entry, preparing reports, and liaising with clients or participants. The specific duties can vary depending on the organization and the type of program they support.

What are the key skills and qualifications needed to thrive as a Program Assistant, and why are they important?

To thrive as a Program Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, database management, and scheduling systems is commonly required. Excellent communication, multitasking, and problem-solving abilities help you effectively support program operations and interact with diverse stakeholders. These skills ensure smooth program administration, efficient workflow, and high-quality support for team goals.
More about Program Assistant jobs
What are the most commonly searched types of Program jobs in Tucson, AZ? The most popular types of Program jobs in Tucson, AZ are:
What cities near Tucson, AZ are hiring for Program Assistant jobs? Cities near Tucson, AZ with the most Program Assistant job openings:
Program Assistant jobs near you
Health and Medical Education Program Professional I

Health and Medical Education Program Professional I

University of Arizona

Tucson, AZ • On-site

$35K - $44K/yr

Other

Posted 11 days ago

University Of Arizona rating

7.2

Company rating: 7.2 out of 10

Based on 67 frontline employees who took The Breakroom Quiz

337th of 544 rated colleges and universities

Job description

  • Duties include, but are not limited to, schedule meetings, organize and/or prepare departmental administrative reports, track program expenses, distribute/collect fellow evaluations, and maintain personnel files.
  • With direction from the Program Director, prepare all fellowship-required documentation including accreditation materials, development of rotation goals, and management of rewriting program materials in compliance with ACGME regulations and regulatory changes. 
  • Prepare ad hoc reports for Program Director as directed.
  • With guidance, prepare and implement annual fellowship program budget.  
  • Manage available resources (staff, money, space, supplies).  
  • Work collaboratively with other fellowship administrative staff to ensure work unit operations are compliant with deadlines.  
  • Assist Program Director in compiling fellowship performance metrics and data analysis and processes information in the New Innovations Module.  
  • Maintain calendar(s) for Program Director and fellows, prioritize and arrange meetings, conferences, and appointments, make necessary travel reservations and itineraries; process expense reimbursements, prepare background materials needed.  
  • With guidance, coordinate fellowship rotations and manage schedule relative to inpatient and outpatient services. 
  • Assist in all aspects of Fellowship recruitment, including orientation and graduation, and coordinate arrangements for fellowship interviews.
  • Compile division time off requests for payroll purposes and submit report to the business office bi-weekly. 
  • Serve as backup to other Division Admin Support staff to provide administrative support to other Division faculty when needed.  
  • Arrange divisional meetings and assist with distribution of communications as needed.
  • Disseminate information on departmental tasks, requirements, instructions and deadlines to the Division administrative support staff and faculty (i.e. annual faculty evaluations in Faculty Portfolio, re-credentialing, faculty promotion and tenure dossiers, etc).
  • Assist the Division Manager in helping new faculty complete on-boarding activities.
  • File documents, maintain academic and corporate files, copying and scanning duties, etc. 
  • Provide guidance to the administrative staff in the Division on institutional and departmental procedures for processing travel authorizations, reimbursements, and purchases to ensure consistent and accurate application.  
  • Work with College of Medicine IT and Facilities Management to fulfill divisional requests as needed.
  • Update various platforms for scheduling as needed for fellowship programs in Qgenda.
  • Provide assistance in updating the Division website with information on new faculty, fellows, residents, staff, etc.

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