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Program Assistant Jobs in Tucson, AZ (NOW HIRING)

Geotemps / Geopros

Lab Technician

Tucson, AZ · On-site

$18 - $23.75/hr

Prepare samples and perform analysis using appropriate techniques for the research and development program. * Assist with or perform routine chemical and metallurgical analyses. * Safely handle ...

Geotemps Inc

Lab Technician

Tucson, AZ

$18 - $23.75/hr

Prepare samples and perform analysis using appropriate techniques for the research and development program. * Assist with or perform routine chemical and metallurgical analyses. * Safely handle ...

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Showing results 21-40

All JobsProgram JobsProgram Assistant JobsProgram Assistant Jobs in Tucson, AZ

Program Assistant information

See Tucson, AZ salary details

$20.7K

$44.1K

$60.8K

How much do program assistant jobs pay per year?

As of Aug 20, 2026, the average yearly pay for program assistant in Tucson, AZ is $44,097.00, according to ZipRecruiter salary data. Most workers in this role earn between $36,200.00 and $45,800.00 per year, depending on experience, location, and employer.

What does a program assistant do?

A program assistant provides administrative support for a program office, such as an academic department or a unit of a non-profit. As a program assistant, your job duties may include scheduling travel, coordinating logistical issues for executives or other team members, filing, and performing other clerical tasks as needed. To become a program assistant, you typically need at least a high school diploma or GED certificate and administrative work experience. Some employers may also require a college degree. Additional qualifications include strong multi-tasking, organizational, and communication skills, along with computer proficiency.

What does a program assistant do?

A Program Assistant provides administrative and organizational support to program managers and teams within an organization. Their responsibilities often include scheduling meetings, maintaining records, coordinating events, handling correspondence, and assisting with project logistics. Program Assistants play a vital role in ensuring that programs run smoothly by managing day-to-day tasks and supporting communication among team members. They may also help with data entry, preparing reports, and liaising with clients or participants. The specific duties can vary depending on the organization and the type of program they support.

What are the key skills and qualifications needed to thrive as a program assistant, and why are they important?

To thrive as a Program Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, database management, and scheduling systems is commonly required. Excellent communication, multitasking, and problem-solving abilities help you effectively support program operations and interact with diverse stakeholders. These skills ensure smooth program administration, efficient workflow, and high-quality support for team goals.

What are some typical challenges a program assistant might face when supporting multiple projects simultaneously?

Program Assistants often juggle multiple responsibilities across various projects, which can make prioritization and time management challenging. Balancing competing deadlines, handling last-minute changes, and coordinating with diverse team members require strong organizational skills and adaptability. Successful Program Assistants proactively communicate with supervisors and colleagues, use digital tools to track tasks, and remain flexible to shifting priorities. Developing these habits helps ensure projects run smoothly and supports overall team effectiveness.

What skills do you need to be a program assistant?

A program assistant needs strong organizational and communication skills to manage tasks and coordinate activities effectively. Attention to detail, proficiency with office software, and the ability to multitask are also important for success in this role.
More about Program Assistant jobs

What are the most commonly searched types of Program jobs in Tucson, AZ?

The most popular types of Program jobs in Tucson, AZ are:

What cities near Tucson, AZ are hiring for Program Assistant jobs?

Cities near Tucson, AZ with the most Program Assistant job openings:

Program Assistant jobs near you
Infographic showing various Program Assistant job openings in Tucson, AZ as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 17% Part Time, and 5% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $44,097 per year, or $21.2 per hour.

Research Program Administrator, Steward Observatory

University of Arizona

Tucson, AZ

Full-time

Posted 20 days ago

University Of Arizona rating

7.3

Company rating: 7.3 out of 10

Based on 68 frontline employees who took The Breakroom Quiz

363rd of 620 rated colleges and universities

Job description

Compliance & Program Administration:

  • Maintain compliance and asset logs, run monthly reports to determine recertification needs, send reminder notifications, and maintain records. This involves using information obtained from the University Edge Learning portal and Financials and performing restricted party screenings.
  • Coordinate and perform day-to-day operational and administrative activities in support of research programs.
  • Assist with completing special projects assigned by the principal investigator and project directors to fulfill research deliverables.

Financial &Procurement Support:

  • Monitoring subaward and vendor payment requests, purchase order requisitions, and project-related financial transactions to ensure they are in accordance with sponsor guidelines and university policies.
  • Order and track research supplies and equipment.
  • Assist with reconciling accounts, identifying and resolving discrepancies, and notifying management of any discrepancies. This entails accessing and running reports in University financial systems and using the information to create reports.

Reporting &Stakeholder Coordination:

  • Assist with preparing and reviewing quarterly and monthly reports and communicating with subaward recipients regarding project invoicing issues. This entails consulting the University's financial systems (e.g., Financials and Analytics) and working with Excel and Smartsheet to develop and maintain reports.
  • Facilitate the organization and documentation of project meetings and collaborative activities, ensuring smooth information exchange and record-keeping between the project sponsor, external collaborators, and research administration.

Proposal andDeliverable Support:

  • Assist with the preparation and data collection for research proposals submissions and maintain submission and deliverables logs.

Knowledge,Skills, and Abilities (KSAs):

  • Strong attention to detail and ability to manage multipledeadlines.
  • Excellent organizational and communication skills.
  • Ability to work independently.
  • Ability to maintain confidentiality and manage sensitiveinformation.
  • Proficiency with Microsoft Office products.
  • Familiarity with commonly used project management tools,such as Smartsheet or Microsoft Project.

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