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Program Assistant Jobs in Gilbert, AZ (NOW HIRING)

U.S.VETS

Program Assistant Phoenix

Phoenix, AZ

$21.78 - $22/hr

Benefits include Paid Vacation, Sick Time, Paid Holidays, Medical, Dental, Vision and Company matching 401K Under the direction of the Operations Manager, the Program Assistant is responsible for ...

Salvation Army

Overnight Program Assistant

Phoenix, AZ · On-site

$37.20K - $47.20K/yr

Ability to communicate effectively with clients and be able motivate program participants in achieving housing goals * Must have the ability to maintain a non-judgmental attitude in working with ...

Salvation Army

Overnight Weekend Program Assistant

Phoenix, AZ · On-site

$37.20K - $47.20K/yr

Ability to communicate effectively with clients and be able motivate program participants in achieving housing goals * Must have the ability to maintain a non-judgmental attitude in working with ...

BENJAMIN FRANKLIN CHARTER SCHOOL-QUEEN CREEK

Be Seen First

Before/After School Program Assistant

Queen Creek, AZ · On-site

$14.25 - $17.25/hr

Before/After School Program Assistant Reports to: Principal Location: Queen Creek and Gilbert Position Type: Part-Time Length of Contract: 10 Months Benjamin Franklin Charter School is looking for ...

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Program Assistant information

See Gilbert, AZ salary details

$19.4K

$41.3K

$56.9K

How much do program assistant jobs pay per year?

As of May 29, 2026, the average yearly pay for program assistant in Gilbert, AZ is $41,281.00, according to ZipRecruiter salary data. Most workers in this role earn between $33,900.00 and $42,900.00 per year, depending on experience, location, and employer.

What Does a Program Assistant Do?

A program assistant provides administrative support for a program office, such as an academic department or a unit of a non-profit. As a program assistant, your job duties may include scheduling travel, coordinating logistical issues for executives or other team members, filing, and performing other clerical tasks as needed. To become a program assistant, you typically need at least a high school diploma or GED certificate and administrative work experience. Some employers may also require a college degree. Additional qualifications include strong multi-tasking, organizational, and communication skills, along with computer proficiency.

What are the key skills and qualifications needed to thrive as a Program Assistant, and why are they important?

To thrive as a Program Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, database management, and scheduling systems is commonly required. Excellent communication, multitasking, and problem-solving abilities help you effectively support program operations and interact with diverse stakeholders. These skills ensure smooth program administration, efficient workflow, and high-quality support for team goals.

What are some typical challenges a Program Assistant might face when supporting multiple projects simultaneously?

Program Assistants often juggle multiple responsibilities across various projects, which can make prioritization and time management challenging. Balancing competing deadlines, handling last-minute changes, and coordinating with diverse team members require strong organizational skills and adaptability. Successful Program Assistants proactively communicate with supervisors and colleagues, use digital tools to track tasks, and remain flexible to shifting priorities. Developing these habits helps ensure projects run smoothly and supports overall team effectiveness.

What skills do you need to be a program assistant?

A program assistant needs strong organizational and communication skills to manage tasks and coordinate activities effectively. Attention to detail, proficiency with office software, and the ability to multitask are also important for success in this role.
More about Program Assistant jobs
What are the most commonly searched types of Program jobs in Gilbert, AZ? The most popular types of Program jobs in Gilbert, AZ are:
What cities near Gilbert, AZ are hiring for Program Assistant jobs? Cities near Gilbert, AZ with the most Program Assistant job openings:
Program Assistant jobs near you
Infographic showing various Program Assistant job openings in Gilbert, AZ as of May 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $41,281 per year, or $19.8 per hour.
Program Assistant Phoenix

Program Assistant Phoenix

U.S.VETS

Phoenix, AZ

$21.78 - $22/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 16 hours ago

Job description

Looking for a rewarding position? How would you like to serve those who served?
If you are looking for an opportunity to work for a great organization & make a difference, this is the job for you!
Come & join our winning team!
Benefits include Paid Vacation, Sick Time, Paid Holidays, Medical, Dental, Vision and Company matching 401K

Under the direction of the Operations Manager, the Program Assistant is responsible for enhancing organizational support of programs through client record retention, client program fee collection and reporting, petty cash distribution and tracking, invoice reconciliation, supply ordering, event coordination, and aiding in the overall operation of programs to best serve veterans.

Responsibilities:

  • Responsible for overseeing and maintaining central databases of clients and program information and ensures compliance with grant-mandated systems
  • Supports Case Management department in maintaining files, preparation for audits, and correction of any deficiencies
  • Collects and tracks program rents to include providing receipts to clients, maintaining rent calculation worksheets and waivers, and providing reports to Program staff
  • Collects and tracks program rents to include providing receipts to clients, maintaining rent calculation worksheets and waivers, and providing reports to Program staff Collects, reconciles, tracks, and deposits any other site cash accounts, money orders, and checks such as donations received or site store revenue
  • Monitors and maintains supply inventory, coordinates purchases with approval, submits purchase orders, allocates expenses, and monitors vendor balances
  • Coordinates with Program staff for requesting supportive service funds to meet client needs
  • Assists with accounting functions and coordinates with Accounts Payable to ensure all deposits and expenses are submitted and posted timely
  • Assists with grant applications, reports, budget tracking, and billings
  • Assists in recording cash and in-kind contributions and maintaining database of contributors for mailings and solicitations to support programs
  • Coordinates shipping and post office mailings and tracks receipt of products and donations
  • Plans annual and other periodic events for donors, partners, clients, and staff
  • Assists with program-specific activities as needed such as client screenings, assessment for eligibility, intake documentation, and orientation
  • Assists with human resources activities to include posting positions, pre-screening candidates, scheduling interviews, coordinating orientation and training, and tracking evaluation and eligibility dates
  • Assists supervisors with coordinating staff training and ensuring proper payroll allocations
  • Assists with maintaining Operations Manual and regular review and update of program and organization policies
  • Provides direct and confidential support to management, staff members, and interns
  • Other duties as assigned

Requirements:

  • Bachelor's Degree in Social Services, Accounting, Non-Profit Management or related field. Minimum of 2 years of relevant experience may substitute for a degree.
  • Strong computer skills and proficiency in Microsoft Office
  • Highly organized with attention to detail
  • Able to work independently & responsibly
  • Excellent communication skills, both oral and written
  • Knowledge of veteran issues, homelessness, and local services a plus
  • Enthusiasm, Positive Attitude, Team Player, Flexibility, & Creativity
  • Ability to listen, take direction, and make sound decisions
  • Ability to organize and implement both short-term and long-term projects and programs

United States Veterans Initiative is a non-profit organization whose mission is the successful transition of military veterans and their families through the provision of housing, counseling, career development and comprehensive support.

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