Program Assistant Jobs in Tooele, UT (NOW HIRING)

Open Date 04/03/2026 Requisition Number PRN44643B Job Title Coordinator, Administrative Program Working Title Coordinator I, Student Affairs Career Progression Track D Track Level P3 - Career, P2 - Developing, P1 - Entry Level Pro FLSA Code Administrative Patient Sensitive Job Code? No Standard Hours per Week 40 Full Time or Part Time? Full Time Shift Day Work Schedule Summary VP Area U of U Health - Academics Department 02045 - SOM Student Affairs Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range $41,000 - $44,000/annually Close Date 06/03/2026 Priority Review Date (Note - Posting may close at any time) Job Summary Responsibilities

• Provides assistance with planning and coordinating in-person and virtual workshops for students, running reports, and assisting with holds on student's records in coordination with program managers.
• Create, update, and communicate on Student Affairs related Canvas courses and lead on student credentialing processes, badge access, drug screening, and other required assignments.
• Manages all aspects to student access to the electronic medical record, including account requests, access, and training.
• Cross-train with and provide daily email and administrative support to Student Affairs Program Managers.
• Co-lead and/or support major Student Affairs event committees, events and student groups.
• Assists house leadership with event planning and orders catering and supplies for house activities.
• Help Program Assistant with front office coverage, scheduling meetings, reserving rooms, ordering supplies for the Student Lounge/office, and ordering catering for class-wide events.
• Helps Program Assistant as needed scheduling meetings by reserving rooms on Astra for students and staff at the School of Medicine.
• Register travel trips and issue reimbursements for faculty, students, and staff.
• Build and update school of medicine web pages.
• Create and gather social media content for school of medicine and house related events and activities.
• Act as primary support for student leadership groups as assigned.
• Support after-hours events and activities.
• Provide back up support for professional identity formation faculty and staff initiatives as well as RealMD program events, and podcasts.
• Acts as point of contact for the School of Medicine's students, faculty and guests; maintains a welcoming and positive environment within the Office of Student Affairs; provides back-up administrative support to Student Affairs management and staff.
• Other duties as assigned.
  

Minimum Qualifications Preferences Type Benefited Staff Special Instructions Summary Additional Information

The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
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To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at the: University of Utah NonDiscrimination page.

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As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.