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Program Assistant Jobs in Pleasanton, CA (NOW HIRING)

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Program Assistant information

See Pleasanton, CA salary details

$23.9K

$50.9K

$70.1K

How much do program assistant jobs pay per year?

As of Aug 9, 2026, the average yearly pay for program assistant in Pleasanton, CA is $50,883.00, according to ZipRecruiter salary data. Most workers in this role earn between $41,700.00 and $52,900.00 per year, depending on experience, location, and employer.

What are some typical challenges a program assistant might face when supporting multiple projects simultaneously?

Program Assistants often juggle multiple responsibilities across various projects, which can make prioritization and time management challenging. Balancing competing deadlines, handling last-minute changes, and coordinating with diverse team members require strong organizational skills and adaptability. Successful Program Assistants proactively communicate with supervisors and colleagues, use digital tools to track tasks, and remain flexible to shifting priorities. Developing these habits helps ensure projects run smoothly and supports overall team effectiveness.

What does a program assistant do?

A program assistant provides administrative support for a program office, such as an academic department or a unit of a non-profit. As a program assistant, your job duties may include scheduling travel, coordinating logistical issues for executives or other team members, filing, and performing other clerical tasks as needed. To become a program assistant, you typically need at least a high school diploma or GED certificate and administrative work experience. Some employers may also require a college degree. Additional qualifications include strong multi-tasking, organizational, and communication skills, along with computer proficiency.

What does a program assistant do?

A Program Assistant provides administrative and organizational support to program managers and teams within an organization. Their responsibilities often include scheduling meetings, maintaining records, coordinating events, handling correspondence, and assisting with project logistics. Program Assistants play a vital role in ensuring that programs run smoothly by managing day-to-day tasks and supporting communication among team members. They may also help with data entry, preparing reports, and liaising with clients or participants. The specific duties can vary depending on the organization and the type of program they support.

What are the key skills and qualifications needed to thrive as a program assistant, and why are they important?

To thrive as a Program Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, database management, and scheduling systems is commonly required. Excellent communication, multitasking, and problem-solving abilities help you effectively support program operations and interact with diverse stakeholders. These skills ensure smooth program administration, efficient workflow, and high-quality support for team goals.
More about Program Assistant jobs
What are the most commonly searched types of Program jobs in Pleasanton, CA? The most popular types of Program jobs in Pleasanton, CA are:
What cities near Pleasanton, CA are hiring for Program Assistant jobs? Cities near Pleasanton, CA with the most Program Assistant job openings:
Program Assistant jobs near you
Infographic showing various Program Assistant job openings in Pleasanton, CA as of August 2026, with employment types broken down into 1% As Needed, 72% Full Time, 23% Part Time, 1% Temporary, and 3% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $50,883 per year, or $24.5 per hour.

Program Assistant (SHORT-TERM, TEMPORARY)

West Valley-Mission CCD

Saratoga, CA

$33.45/hr

Full-time, Part-time, Temporary

Re-posted 23 days ago

Job description

Position Information
Position Title Program Assistant (SHORT-TERM, TEMPORARY) Position ID Campus WVMCCD District (All Campuses)
Position Summary Information
Definition
SHORT-TERM, TEMPORARY STAFF POOL
This recruitment is being conducted to fill temporary assignments for the upcoming semester that can begin as soon as summer 2023. Applications for Short-Term, Temporary Staff pools are continually accepted (unless otherwise specified) by the District and will be added to the application pool for review by hiring authorities on an as-needed basis. Should you be invited for an interview, you will be contacted by a District representative.
POSITION DEFINITION
To perform routine and specialized administrative support duties related to a specific program; to serve as the initial point of contact for program information; and to provide administrative support to the program director.

Assignment
This is a temporary, hourly position, with possible assignments located at either WVMCCD campus:
  • Mission College, Santa Clara, CA
  • West Valley College, Saratoga, CA

Generally, most assignments are Monday-Friday, 8:30am-5:00pm. Hours may vary depending on departmental needs.
Salary and Benefits
$33.45 (hourly)
Due to the temporary nature of this position, benefits are not included.
Minimum Qualifications
Any combination of experience and education that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:
  • Two years of responsible general clerical experience.
  • Equivalent to the completion of the twelfth grade.
Desired Qualifications
Not Applicable
Examples of Duties and Responsibilities
Duties may include, but are not limited to, the following:
  • Perform a wide variety of routine administrative support work including filing, billing, checking, tracking, recording information on records, and processing class roster, enrollment, purchasing, payroll, and training information. 
  • Sort and file documents and records, maintaining alphabetical index and cross-reference files.
  • May serve as initial source of information and assistance to students and program participants; answer the telephone and assist students, district staff, and the public, giving information on program policies and procedures. 
  • Develop and maintain spreadsheets, databases, and other automated systems; compile, verify and format information and data from a variety of sources for statistical and financial reports.
  • Schedule meetings, classes, and appointments as assigned. 
  • Make referrals to services and programs available through other district departments/divisions and outside agencies. 
  • Compose routine correspondence independently; prepare a variety of contracts.
  • Act as program liaison to vendors and outside organizations.
  • Maintain ledger of expenses and revenues; calculate, collect, and process fees, charges, and donations; verify and process purchase orders and invoices.
  • Assist with program outreach and marketing efforts by preparing and disseminating informational brochures, flyers, and other materials; may participate in outreach events such as college fairs.
  • May set up classrooms or meeting rooms and prepare various materials to be used by presenters.
  • May assist students with technology-related issues including basic operational issues and/or use of specialized software.
  • May assist with program specific duties such as test proctoring and accommodation assistance and recordkeeping.
  • Perform related duties as assigned.
Other Duties Application Information
APPLICATION INFORMATION:
  • Interested applicants must submit online all materials requested, including:
    • A completed online West Valley-Mission Community College District application; and
    • Resume
  • All sections of the online application, including Education and Work History, must be completed thoroughly.
  • Supervisor(s) name(s) and telephone numbers must be included in the application.
  • Incomplete applications will not be considered.
  • Do NOT send unrequested materials. Unrequested materials will be removed from your application and will not be used for consideration of employment.
  • The employment application and supporting documents represent you; it is to your advantage to fill out the application form carefully and completely.

For reasonable accommodations and assistance, contact:
Office of Human Resources, Attn: Recruitment
14000 Fruitvale Ave, Saratoga, CA 95070
Phone: (408) 741-2174 Fax: (408) 867-9059
Email: Jobs@wvm.edu
Selection Process
SELECTION PROCESS INFORMATION:
  • Applications will be screened by appropriate department representatives on an as-needed basis. Qualified applicants who best meet the needs of the division will be contacted for an interview.
  • Travel expenses to attend the interview are the responsibility of the candidate.
  • Applications will remain in our online system for 1 year. Each year, part-time pools will be refreshed and applicants will be notified of the opportunity to re-submit application.
  • Application materials become the property of the District and will not be returned or duplicated.
  • The District reserves the right to contact former, current, the most recent employers, and others to investigate past employment records of applicants.
  • Offers of employment are contingent upon the successful clearance from a criminal background check, freedom from tuberculosis, and proof of identity and eligibility to work in the United States prior to the first day of work.

EEO STATEMENT:
West Valley-Mission Community College District is an Equal Opportunity Employer that seeks to employ a diverse workforce who will contribute to an inclusive and welcoming educational and employment environment. The District is committed to nondiscrimination on the basis of ethnic group identification, race, color, national origin, religion, age, sex, physical disability, mental disability, genetic information, ancestry, gender identity, gender expression, sexual orientation, language, accent, citizenship status, transgender status, parental status, marital status, economic status, military or veteran status, and medical condition consistent with applicable federal and state laws.

COVID-19 Vaccine Requirement

West Valley-Mission Community College District is committed to protecting the health and well-being of students, faculty, staff, administrators, and the communities it serves. As such, the Board of Trustees has adopted policies requiring COVID-19 vaccinations for all employees and students of the district. Accordingly, new employees must comply with the vaccine mandate prior to hire. See vaccine mandate information at (https://www.wvm.edu/covid-19/Pages/District-Vaccination-Policy.aspx).
Special Instructions to the Applicant
Posting Detail Information
Posting Number FY21/22-016POOL Open Date 03/11/2022 Close Date Open Until Filled Yes

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