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Program Assistant Jobs in Pleasanton, CA (NOW HIRING)

Seneca Family of Agencies

Program Assistant

San Jose, CA · On-site

$28.14 - $30.64/hr

Join our team as a Program Assistant, where your exceptional organizational, analytical, and communication skills will play a key role in efficiently managing the administrative office and ...

New

City of Pleasanton

TEMP - Program Assistant

Pleasanton, CA · On-site

$16.90 - $40/hr

The City of Pleasanton is excited to announce an opportunity for a dedicated individual to join our team as a Temporary Program Assistant in the Public Works Department, Utilities Division. In this ...

City of Pleasanton

TEMP - Program Assistant

Pleasanton, CA · On-site

$41K - $52K/yr

Temporary Program Assistant The City of Pleasanton is excited to announce an opportunity for a dedicated individual to join our team as a Temporary Program Assistant in the Public Works Department ...

GovernmentJobs.com

TEMP - Program Assistant

Pleasanton, CA · On-site

$41K - $52K/yr

Temporary Program Assistant The City of Pleasanton is excited to announce an opportunity for a dedicated individual to join our team as a Temporary Program Assistant in the Public Works Department ...

Edventure More

Senior Program Assistant

Berkeley, CA · On-site

$26 - $28/hr

The Senior Program Assistant is a pivotal role responsible for supporting the Senior Program Manager in the delivery of EDMO programs. The main responsibility of this role is to act as a substitute ...

Edventure More

Senior Program Assistant

Berkeley, CA · On-site

$28 - $28.50/hr

The Senior Program Assistant is a pivotal role responsible for supporting the Senior Program Manager in the delivery of EDMO programs. The main responsibility of this role is to act as a substitute ...

NorthEastern

Upward Bound Program Assistant

Oakland, CA · On-site

$20/hr

Job Summary The Upward Bound Program Assistant provides administrative support to the Upward Bound program and works directly under the supervision of the Upward Bound Director and/or Office Manager.

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Program Assistant information

See Pleasanton, CA salary details

$23.9K

$50.9K

$70.1K

How much do program assistant jobs pay per year?

As of Aug 30, 2026, the average yearly pay for program assistant in Pleasanton, CA is $50,883.00, according to ZipRecruiter salary data. Most workers in this role earn between $41,700.00 and $52,900.00 per year, depending on experience, location, and employer.

What does a program assistant do?

A program assistant provides administrative support for a program office, such as an academic department or a unit of a non-profit. As a program assistant, your job duties may include scheduling travel, coordinating logistical issues for executives or other team members, filing, and performing other clerical tasks as needed. To become a program assistant, you typically need at least a high school diploma or GED certificate and administrative work experience. Some employers may also require a college degree. Additional qualifications include strong multi-tasking, organizational, and communication skills, along with computer proficiency.

What does a program assistant do?

A Program Assistant provides administrative and organizational support to program managers and teams within an organization. Their responsibilities often include scheduling meetings, maintaining records, coordinating events, handling correspondence, and assisting with project logistics. Program Assistants play a vital role in ensuring that programs run smoothly by managing day-to-day tasks and supporting communication among team members. They may also help with data entry, preparing reports, and liaising with clients or participants. The specific duties can vary depending on the organization and the type of program they support.

What are the key skills and qualifications needed to thrive as a program assistant, and why are they important?

To thrive as a Program Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, database management, and scheduling systems is commonly required. Excellent communication, multitasking, and problem-solving abilities help you effectively support program operations and interact with diverse stakeholders. These skills ensure smooth program administration, efficient workflow, and high-quality support for team goals.

What are some typical challenges a program assistant might face when supporting multiple projects simultaneously?

Program Assistants often juggle multiple responsibilities across various projects, which can make prioritization and time management challenging. Balancing competing deadlines, handling last-minute changes, and coordinating with diverse team members require strong organizational skills and adaptability. Successful Program Assistants proactively communicate with supervisors and colleagues, use digital tools to track tasks, and remain flexible to shifting priorities. Developing these habits helps ensure projects run smoothly and supports overall team effectiveness.

What skills do you need to be a program assistant?

A program assistant needs strong organizational and communication skills to manage tasks and coordinate activities effectively. Attention to detail, proficiency with office software, and the ability to multitask are also important for success in this role.
More about Program Assistant jobs

What are the most commonly searched types of Program jobs in Pleasanton, CA?

The most popular types of Program jobs in Pleasanton, CA are:

What job categories do people searching Program Assistant jobs in Pleasanton, CA look for?

The top searched job categories for Program Assistant jobs in Pleasanton, CA are:

What cities near Pleasanton, CA are hiring for Program Assistant jobs?

Cities near Pleasanton, CA with the most Program Assistant job openings:

Program Assistant jobs near you
Infographic showing various Program Assistant job openings in Pleasanton, CA as of August 2026, with employment types broken down into 62% Full Time, 24% Part Time, and 14% Temporary. Highlights an 100% In-person job distribution, with an average salary of $50,883 per year, or $24.5 per hour.

Program Assistant

San Jose, CA • On-site

Seneca Family of Agencies
Offices of Mental Health Practitioners • 1 - 5K employees

8.7

Company rating: 8.7 out of 10

Based on 7 frontline employees who took The Breakroom Quiz

Great coworkers

People enjoy working here

Good employer

Learn more about Seneca Family of Agenciesexternal

$28.14 - $30.64/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 3 days ago

New

Job description

Join our team as a Program Assistant, where your exceptional organizational, analytical, and communication skills will play a key role in efficiently managing the administrative office and contributing to the success of our program.
As the Program Assistant you will have the opportunity to develop skills in office management, facilities and site safety, phone triage and reception, as well as supporting program leaders with scheduling, data analysis and other vital communication. The Program Assistant is a central figure in ensuring our clients get the best care possible.
ABOUT THE WELCOMING CENTER
The Welcoming Center is a therapeutic, home-like setting that supports young people as they navigate the trauma of placement disruption. The Welcoming Center is specifically designed to minimize the impact of this trauma by providing safety, care, comfort, and therapeutic supports for up to 24 hours while the best and most appropriate placement is coordinated. The Welcoming Center serves young people in Santa Clara County who are removed from their home, returning from elopement, or otherwise experiencing a loss of placement. When they arrive at the Welcoming Center, they are met by empathetic and well-trained adults that provide a calm, stable environment while their individualized needs are assessed and placement is secured.
ABOUT SENECA
Seneca Family of Agencies has been nominated among the Bay Area's Top Workplaces for several consecutive years. We're committed to providing traditionally marginalized communities with a network of excellent mental health, community-based, and educational services. We are committed to building a diverse staff. Our programs deeply engage in conversations and training on Diversity, Equity, and Inclusion to bring equity and justice to the youth and families we serve.
RESPONISBILITIES
  • Answer department phones, screen, and direct telephone calls
  • Greet and interact with clients, families and other visitors
  • Maintain the safety, organization, and professional appearance of the front office and general areas
  • Maintain office equipment and coordinate various office services
  • Responsible for completing various off-site tasks such as grocery shopping, picking up supplies, and managing other essential activities to support daily operations.
  • Ensure smooth logistics for on-site meetings/trainings and visitors including conference room reservations, meal planning and logistics, both in preparation and execution
  • Maintain well-organized and accessible electronic and paper forms and files
  • Process all mail, correspondence and information to and from the program's office, including correspondence to and from the Program Director/Manager of Operations
  • Complete required program reports and scheduling; generate reports and synthesize data pertaining to program performance, demographics, and measurable outcomes

QUALIFICATIONS
REQUIRED
  • Education/experience requirements:
    • Bachelor's degree OR
    • Associate's degree and 1 year of applicable work experience OR
    • High school diploma and 2 years of applicable work experience
    • Applicable work experience includes any administrative position (paid or unpaid) requiring frequent data entry, ability to prioritize multiple projects within strict deadlines, and coordination with multiple departments
  • Pass a computer test
  • Must be at least 21 years of age
  • Valid driver's license, clean driving record, and insurability through Seneca Family of Agencies' insurance policy
  • TB test clearance, fingerprinting clearance, and any other state/federal licensing or certification requirements

PREFERRED
  • Bilingual Spanish skill set
  • Proficiency in Microsoft Word, Outlook, and Excel

SKILLS OF AN IDEAL CANDIDATE
  • Excellent organizational, problem solving, and time management skills
  • Ability to collaborate with diverse co-workers, partners, and community members

SCHEDULE
  • Full-time; on-site
    • Monday - Friday, 8:30 am - 5pm

BENEFITS
  • Starting at $28.14- $30.64 per hour, commensurate with experience
    • Additional compensation provided upon passing bilingual language proficiency exam
    • Salary increases each year
  • 5 weeks of Paid Time off and 11 Paid Holidays
  • Comprehensive benefits package:
    • Medical, dental, vision, chiropractic, acupuncture, fertility coverage
    • Long-term disability, family leave, and life insurance
    • 50% paid premiums for dependents
    • 403b Retirement Plan
    • Employer-paid Employee Assistance Plan
  • Seneca is a Public Service Loan Forgiveness certified employer
  • Scholarship opportunities, ongoing training, and professional development opportunities
  • Promotional opportunities across the agency in California and Washington

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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