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Program Assistant Jobs in Pleasanton, CA (NOW HIRING)

La Clinica de La Raza

Program Assistant

Oakland, CA · On-site

$27.99 - $31.65/hr

Under the direction of a Behavioral Health Manager, the Program Assistant is responsible for initiating and coordinating administrative tasks and managing and tracking program data for Behavioral ...

La Clinica de La Raza

Program Assistant

Oakland, CA · On-site

$27.99 - $31.65/hr

Under the direction of a Behavioral Health Manager, the Program Assistant is responsible for initiating and coordinating administrative tasks and managing and tracking program data for Behavioral ...

La Clinica de La Raza

Program Assistant

Oakland, CA · On-site

$27.99 - $31.65/hr

Under the direction of a Behavioral Health Manager, the Program Assistant is responsible for initiating and coordinating administrative tasks and managing and tracking program data for Behavioral ...

GovernmentJobs.com

TEMP - Program Assistant

Pleasanton, CA · On-site

$41K - $52K/yr

Temporary Program Assistant The City of Pleasanton is excited to announce an opportunity for a dedicated individual to join our team as a Temporary Program Assistant in the Public Works Department ...

Edventure More

Senior Program Assistant

Berkeley, CA · On-site

$26 - $28/hr

The Senior Program Assistant is a pivotal role responsible for supporting the Senior Program Manager in the delivery of EDMO programs. The main responsibility of this role is to act as a substitute ...

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Program Assistant information

See Pleasanton, CA salary details

$23.9K

$50.9K

$70.1K

How much do program assistant jobs pay per year?

As of Jul 2, 2026, the average yearly pay for program assistant in Pleasanton, CA is $50,883.00, according to ZipRecruiter salary data. Most workers in this role earn between $41,700.00 and $52,900.00 per year, depending on experience, location, and employer.

What are some typical challenges a Program Assistant might face when supporting multiple projects simultaneously?

Program Assistants often juggle multiple responsibilities across various projects, which can make prioritization and time management challenging. Balancing competing deadlines, handling last-minute changes, and coordinating with diverse team members require strong organizational skills and adaptability. Successful Program Assistants proactively communicate with supervisors and colleagues, use digital tools to track tasks, and remain flexible to shifting priorities. Developing these habits helps ensure projects run smoothly and supports overall team effectiveness.

What Does a Program Assistant Do?

A program assistant provides administrative support for a program office, such as an academic department or a unit of a non-profit. As a program assistant, your job duties may include scheduling travel, coordinating logistical issues for executives or other team members, filing, and performing other clerical tasks as needed. To become a program assistant, you typically need at least a high school diploma or GED certificate and administrative work experience. Some employers may also require a college degree. Additional qualifications include strong multi-tasking, organizational, and communication skills, along with computer proficiency.

What does a Program Assistant do?

A Program Assistant provides administrative and organizational support to program managers and teams within an organization. Their responsibilities often include scheduling meetings, maintaining records, coordinating events, handling correspondence, and assisting with project logistics. Program Assistants play a vital role in ensuring that programs run smoothly by managing day-to-day tasks and supporting communication among team members. They may also help with data entry, preparing reports, and liaising with clients or participants. The specific duties can vary depending on the organization and the type of program they support.

What are the key skills and qualifications needed to thrive as a Program Assistant, and why are they important?

To thrive as a Program Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, database management, and scheduling systems is commonly required. Excellent communication, multitasking, and problem-solving abilities help you effectively support program operations and interact with diverse stakeholders. These skills ensure smooth program administration, efficient workflow, and high-quality support for team goals.
More about Program Assistant jobs
What are the most commonly searched types of Program jobs in Pleasanton, CA? The most popular types of Program jobs in Pleasanton, CA are:
What cities near Pleasanton, CA are hiring for Program Assistant jobs? Cities near Pleasanton, CA with the most Program Assistant job openings:
Program Assistant jobs near you
Program Assistant

Program Assistant

La Clinica de La Raza

Oakland, CA • On-site

$27.99 - $31.65/hr

Other

Posted 13 days ago

Job description

Who we are: La Clinica de La Raza is a non-profit, community-based health center established in 1971 to address health barriers and create better lives for the underserved. We have proudly grown into over 35 sites across Alameda, Contra Costa, and Solano County. To learn more about our history, click here: Our History - La Clinica or visit our website at www.laclinica.org.
Job Summary:
Under the direction of a Behavioral Health Manager, the Program Assistant is responsible for initiating and coordinating administrative tasks and managing and tracking program data for Behavioral Health programs, scheduling trainings, workshops and meetings for program staff and childcare services for program participants. Entering and tracking data, issuing and monitoring reports on program activity. Data tracking includes monitoring large quantities of data related to services and referrals provided. Administrative tasks may include community-facing assistance to community members and clients who seek services, developing and maintaining resource lists, developing materials and supporting other program activities as needed to ensure the delivery of high-quality programs and services.
Major Areas of Responsibility, include but are not limited to:
Duties/Responsibilities:
  • Answers and Screens incoming telephone calls. Responds to requests for information and provides assistance to callers.
  • Provides coverage of clerical staff as needed, which includes answering phones, greeting and registering clients.
  • Drafts financial, statistical narrative reports. Compiles data and information for program and keeps program policy and procedures updated.
  • Responsible for data management including filing, copying faxing, work processing, data entry and managing/tracking large quantities of data. Transfer manual data into computer via MS Excel.
  • Prepares memoranda, updates and distributes notices and information to staff as requested.
  • Develops Power Point presentations, designs templates, designs fliers and educational material in MSWord & PDF.
  • Maintains complete and accurate administrative files/documents, records, calendars, logs and other documents.
  • Processes work orders assigned by supervisor.
  • Review/screens employment applications, coordinates interview schedules, and performs other HR duties.
  • Maintains staff and department licensing information as well as department and administrative manuals.
  • Coordinates and schedules meetings, meeting spaces, trainings, and childcare. Includes preparing agenda, preparing facilities, tracking participants, and recording minutes.
  • Other duties as assigned.
Minimum Job Requirements:
Knowledge, Skills, and Abilities:
  • Solid knowledge of Microsoft Outlook, Word, Excel and PowerPoint.
  • Excellent verbal and written communication skills.
  • Excellent organizational skills, with the ability to manage and /prioritize multiple projects simultaneously.
  • Ability to compose letters correct form and grammar, spelling, and punctuation for business correspondence.
  • Ability to perform basic math, compute ratios and percentages, and draw and interpret bar graphs and pie charts.
  • Ability to establish formulas to achieve mathematical calculations in an MS Excel spreadsheet.
  • Ability to work on complex projects with general direction and minimal guidance.
  • Ability to deliver accurate and detailed work.
  • Must be compassionate and able to convey sensitivity to clients and make them feel welcome.
  • Bilingual English/Spanish required.
Education and Experience:
  • High School Diploma/GED
  • 1-2 years' experience in a relevant field preferred.
Physical Requirements:
  • Remaining in a stationary position, often standing, or sitting for prolonged periods
  • Bending/lifting, pushing/pulling, adjusting, or moving objects weighing up to 15 pounds in all directions and occasionally more.
  • Repeating motions that may include the neck, wrists, hands and/or fingers.
  • Upper extremity demands: Reaching above shoulder and/or below waist.

Salary: $27.99 - $31.65 per hour

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