ZipRecruiter

Log In

1

Program Assistant Jobs in Kitchener Waterloo, ON

University of Guelph

Course Coordinator

Guelph, ON

CA$26.23 - CA$29.29/hr

Work with the Undergraduate Program Assistant to coordinate/schedule deferred or make-up midterms and exams. * Scan Grade Scope exams and/or exams written at alternate times. * Assist with completing ...

Magna

Program Manager

Guelph, ON

CA$90K - CA$125K/yr

Manages all aspects of program builds including cost, delivery, suppliers, customers, internal ... to assist in the initial screening of applications submitted through our Workday system. These ...

Magna

Program Manager

Guelph, ON

CA$90K - CA$125K/yr

Manages all aspects of program builds including cost, delivery, suppliers, customers, internal ... to assist in the initial screening of applications submitted through our Workday system. These ...

ATS Automation

Program Manager

Cambridge, ON · On-site

CA$600/day

Acquire global awareness of assigned key customer accounts beyond the local region. * Assist Applications Engineering with preparing quotations and customer interaction. * Attend the program status ...

University of Waterloo

Program Manager

Waterloo, ON

Key Accountabilities New Program Development * Collaborates with internal and external partners to understand the target audience, goals, revenue targets, etc. for new programs and products to be ...

next page

Showing results 1-20

All JobsProgram JobsProgram Assistant JobsProgram Assistant Jobs in Kitchener Waterloo, ON

Program Assistant information

What are some typical challenges a Program Assistant might face when supporting multiple projects simultaneously?

Program Assistants often juggle multiple responsibilities across various projects, which can make prioritization and time management challenging. Balancing competing deadlines, handling last-minute changes, and coordinating with diverse team members require strong organizational skills and adaptability. Successful Program Assistants proactively communicate with supervisors and colleagues, use digital tools to track tasks, and remain flexible to shifting priorities. Developing these habits helps ensure projects run smoothly and supports overall team effectiveness.

What Does a Program Assistant Do?

A program assistant provides administrative support for a program office, such as an academic department or a unit of a non-profit. As a program assistant, your job duties may include scheduling travel, coordinating logistical issues for executives or other team members, filing, and performing other clerical tasks as needed. To become a program assistant, you typically need at least a high school diploma or GED certificate and administrative work experience. Some employers may also require a college degree. Additional qualifications include strong multi-tasking, organizational, and communication skills, along with computer proficiency.

What does a Program Assistant do?

A Program Assistant provides administrative and organizational support to program managers and teams within an organization. Their responsibilities often include scheduling meetings, maintaining records, coordinating events, handling correspondence, and assisting with project logistics. Program Assistants play a vital role in ensuring that programs run smoothly by managing day-to-day tasks and supporting communication among team members. They may also help with data entry, preparing reports, and liaising with clients or participants. The specific duties can vary depending on the organization and the type of program they support.

What are the key skills and qualifications needed to thrive as a Program Assistant, and why are they important?

To thrive as a Program Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, database management, and scheduling systems is commonly required. Excellent communication, multitasking, and problem-solving abilities help you effectively support program operations and interact with diverse stakeholders. These skills ensure smooth program administration, efficient workflow, and high-quality support for team goals.
More about Program Assistant jobs
What are the most commonly searched types of Program jobs in Kitchener Waterloo, ON? The most popular types of Program jobs in Kitchener Waterloo, ON are:
What cities near Kitchener Waterloo, ON are hiring for Program Assistant jobs? Cities near Kitchener Waterloo, ON with the most Program Assistant job openings:
Program Assistant jobs near you
Infographic showing various Program Assistant job openings in Kitchener Waterloo, ON as of July 2026, with employment types broken down into 1% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Academic Program Assistant

University of Guelph

Guelph, ON • On-site

Other

Posted 11 days ago

Job description

Department: Food Agricultural and Resource Economics
Position covered by the Collective Agreement with USW Local 4120

If you are a current employee of the University of Guelph you must apply on the internal Career Page in order to be considered as an internal applicant. 
Career Opportunities (sapsf.com) 

Duties and Responsibilities

Reporting to the Administrative Officer, the incumbent is vital to the everyday operation of the unit and long-term maintenance of all aspects of services provided by the unit, as well as providing support to the Undergraduate Program Coordinator and department faculty in relation to Undergraduate students. It is expected that the incumbent be well versed on all Undergraduate student matters and appropriate university policies and procedures and any collective agreements relating to Undergraduate students in order to maintain the academic standards and integrity of all FARE Undergraduate programs.

The Academic Program Assistant coordinates the semesterly teaching schedule with the Chair and the Office of Registrarial Services, manages course enrolment, course outlines, course evaluations, co-op work reports submission records, final grades submissions, calendar changes, filing (paper and digital) and liaison material. He/she also ensures the appropriate communication lines exist for information sharing between the Registrar, Undergraduate Services, the Dean's Office, and students. In addition, this position will work with the rest of the Administrative staff in the FARE department to maintain a high level of service during peak demand times and when staff are absent.

Requirements

Requirements for the position include: Completion of 2 years post-secondary education (degree preferred) along with a minimum of one (1) year related work experience preferably in an academic environment or an equivalent combination of education and experience. The successful candidate must demonstrate a genuine interest in the well-being of students.

Additional requirements include:

  • Excellent communication skills to correspond with internal and external clients
  • Maintain high levels of confidentiality especially with regards to sensitive matters
  • Professionalism, diplomacy, judgement
  • Ability to multitask and prioritize while maintaining high quality, accurate, work
  • Attention to detail, strong organizational and problem solving skills
  • Experience working in a fast-paced environment with constant interruptions;
  • Ability to work effectively both independently and with a team;
  • Excellent communication (written and oral), organizational, and problem solving skills;
  • Excellent customer service skills including sensitivity to issues, concerns and needs of students, staff and faculty.
  • Proficiency in computer systems, particularly Microsoft Office (Word, Excel, Access, Powerpoint), Colleague, WebAdvisor, University Email and Calendaring system, Drupal, HRER, Adobe, internet, etc.
  • Good knowledge of the university at large and its policies

Employee Type: Regular 
Position Number: 10105029 
Classification: USW, Local 4120 Salary: Band 3  
USW Local 4120 Wage Grid

*Tentative evaluation; subject to final review.

At the University of Guelph, fostering a culture of inclusion is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.

Posting Date: 07/10/2026  
Closing Date: 07/17/2026  

Apply