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Program Assistant Jobs in Embrun, ON (NOW HIRING)

WilsonCTS

Executive Assistant

Hamilton, ON

CA$31 - CA$36/hr

Oversee the company's scholarship program * Assist with office renovations, expansions, and facilities-related projects * Manage Cafeteria operations Employee Support & Services * Assist eligible ...

Voices

Dataset Program Manager

Ottawa, ON · Hybrid

Dataset Program ManagerLocation: Ontario (Hybrid) or BC, Spain, UK (Remote) Position Type: Full-Time Vacancy Status: This posting is for an existing vacancy. About Us Voices is the trusted voice ...

Voices

Dataset Program Manager

Ottawa, ON · Hybrid

Dataset Program Manager Location: Ontario (Hybrid) or BC, Spain, UK (Remote) Position Type: Full-Time Vacancy Status: This posting is for an existing vacancy. About Us Voices is the trusted voice ...

Telesat

Program Manager, Defence

Ottawa, ON

This role provides day-to-day program management and coordination, working within the Sales ... These tools assist our recruitment team but do not replace human judgment. Final hiring decisions ...

Voices

Dataset Program Manager

Ottawa, ON · Hybrid

Dataset Program ManagerLocation: Ontario (Hybrid) or BC, Spain, UK (Remote) Position Type: Full-Time Vacancy Status: This posting is for an existing vacancy. About Us Voices is the trusted voice ...

Honeywell

Sr Program Specialist

Ottawa, ON · Hybrid

CA$85K - CA$113K/yr

With your expertise in program management, you will contribute to the growth and profitability of the business. You will report directly to our Sr Program Manager, and you'll work out of our Ottawa ...

Honeywell

Sr Program Specialist

Ottawa, ON · Hybrid

CA$85K - CA$113K/yr

With your expertise in program management, you will contribute to the growth and profitability of the business. You will report directly to our Sr Program Manager, and you'll work out of our Ottawa ...

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Program Assistant information

What are some typical challenges a Program Assistant might face when supporting multiple projects simultaneously?

Program Assistants often juggle multiple responsibilities across various projects, which can make prioritization and time management challenging. Balancing competing deadlines, handling last-minute changes, and coordinating with diverse team members require strong organizational skills and adaptability. Successful Program Assistants proactively communicate with supervisors and colleagues, use digital tools to track tasks, and remain flexible to shifting priorities. Developing these habits helps ensure projects run smoothly and supports overall team effectiveness.

What Does a Program Assistant Do?

A program assistant provides administrative support for a program office, such as an academic department or a unit of a non-profit. As a program assistant, your job duties may include scheduling travel, coordinating logistical issues for executives or other team members, filing, and performing other clerical tasks as needed. To become a program assistant, you typically need at least a high school diploma or GED certificate and administrative work experience. Some employers may also require a college degree. Additional qualifications include strong multi-tasking, organizational, and communication skills, along with computer proficiency.

What skills do you need to be a program assistant?

A program assistant needs strong organizational and communication skills to manage tasks and coordinate activities effectively. Attention to detail, proficiency with office software, and the ability to multitask are also important for success in this role.

What does a Program Assistant do?

A Program Assistant provides administrative and organizational support to program managers and teams within an organization. Their responsibilities often include scheduling meetings, maintaining records, coordinating events, handling correspondence, and assisting with project logistics. Program Assistants play a vital role in ensuring that programs run smoothly by managing day-to-day tasks and supporting communication among team members. They may also help with data entry, preparing reports, and liaising with clients or participants. The specific duties can vary depending on the organization and the type of program they support.

What are the key skills and qualifications needed to thrive as a Program Assistant, and why are they important?

To thrive as a Program Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, database management, and scheduling systems is commonly required. Excellent communication, multitasking, and problem-solving abilities help you effectively support program operations and interact with diverse stakeholders. These skills ensure smooth program administration, efficient workflow, and high-quality support for team goals.
More about Program Assistant jobs
What cities near Embrun, ON are hiring for Program Assistant jobs? Cities near Embrun, ON with the most Program Assistant job openings:
Program Assistant jobs near you
Infographic showing various Program Assistant job openings in Embrun, ON as of May 2026, with employment types broken down into 2% As Needed, 36% Full Time, 54% Part Time, 7% Contract, and 1% Nights. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Program Assistant - Women's Services- West Ave

Good Shepherd Centres

Hamilton, ON • On-site

CA$23.84/hr

Full-time

Posted 19 days ago

Job description

HOURS – Monday to Friday 9am-5pm

Rate of Pay-$23.84

Reason for posting- This posting is for a new position

Who We Are

At Good Shepherd, we are committed to providing hope and enhancing dignity and self-determination for individuals and families. To learn more about Good Shepherd, visit our website at www.goodshepherdcentres.ca

This opportunity is with our Good Shepherd – Women's Services – West Ave

How You Will Make an Impact

Reporting to Women's Services West Avenue Program Manager, the Program Assistant enhances the dignity and quality of life of our clients, visitors, volunteers and staff by providing efficient, courteous and quality services that support the management team and staff in the day-to-day operation of the residential program. At West Ave we are commitment to the provision of cultural safety and Trans/Gender positive space. West Ave operates within a trauma-informed, feminist, anti-racist/anti-oppressive framework and is firmly rooted in harm reduction principles. The program assistant will work in a residential setting serving individuals from a variety of backgrounds and experiences.

The program assistant responsibilities may include:

  • Maintaining electronic and manual filing systems
  • Preparing a variety of documents such as letters, reports, presentations, agendas, minutes, resident notices etc.
  • Provide front desk coverage- answering phones, doors, greeting visitors and clients.
  • Compile and complete data entry/ maintain data entry databases.
  • Maintain, order and procure program inventory and supplies.
  • Follow up with maintenance, work orders and pest control services.
  • Handle and reconcile petty cash and similar monies
  • Receive, record and respond to messages in a timely and accurate method
  • To assist the manager/ designate with communications related to schedules and filling vacant shifts
  • Preserve the dignity of all persons by communicating in a calm, welcoming and professional manner.
  • Observe all health and safety rules and work in compliance with the provisions of the occupational Health and Safety Act and its regulations

What You'll Bring to Our Team

  • Minimum of 1 year experience in providing clerical, secretarial and administrative support. 
  • A post-secondary completion of a relevant field of study 
  • Proficiency in Microsoft Office programs and strong written and oral communication is required.
  • Time management skills and ability to work independently is required.
  • Must be comfortable answering phones and communicating directly with service users.
  • Understand and be comfortable working from a person-centered, harm reduction, trauma-informed approach.
  • Experience with HIFIS or EMHware database is an asset.
  • Fluency in a 2nd language is an asset.
  • CPR certification or willingness to be certified is required.
  • Valid G license and ability to drive Good Shepherd vehicles is required
  • Committed to anti-racist/anti-oppressive practice and to the mission and values of Good Shepherd.

What We Offer

  • Be a part of a caring TEAM THAT SUPPORTS OUR LOCAL COMMUNITY
  • Support for continuing EDUCATION AND PROFESSIONAL DEVELOPMENT
  • Staff recognition programs along with access to self-care supports and EMPLOYEE /
  • FAMILY ASSISTANCE PROGRAM (EAP)
  • POSITIVE and ENCOURAGING atmosphere
  • Make a difference and provide HOPE
  • Extended Health Benefits

Join our team and be part of a group that values hard work, dedication, and the importance of maintaining a positive environment for everyone.

Good Shepherd, a ministry of the Hospitaller Order of St. John of God, is an equal opportunity employer operating within an anti-racist and anti-oppression framework. We strive to establish workplaces that reflect and are enhanced by the rich diversity of the community we serve.

Good Shepherd welcomes and encourages applications from all people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. If you need accommodations, please contact Human Resources at 905-528-5877.

Apply