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Program Assistant Jobs in Gilroy, CA (NOW HIRING)

EDMO

Senior Program Assistant

CA · On-site

$26 - $28/hr

The Senior Program Assistant is a pivotal role responsible for supporting the Senior Program Manager in the delivery of EDMO programs. The main responsibility of this role is to act as a substitute ...

Salvation Army

After School Program Aide

Salinas, CA · On-site

The After School Program Aide will assist in various duties that support the program and permanent staff. DUTIES AND RESPONSIBILITIES: * Assist in the day-to-day operations of the After School ...

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Program Assistant information

See Gilroy, CA salary details

$22.8K

$48.4K

$66.7K

How much do program assistant jobs pay per year?

As of Jul 22, 2026, the average yearly pay for program assistant in Gilroy, CA is $48,385.00, according to ZipRecruiter salary data. Most workers in this role earn between $39,700.00 and $50,300.00 per year, depending on experience, location, and employer.

What are some typical challenges a Program Assistant might face when supporting multiple projects simultaneously?

Program Assistants often juggle multiple responsibilities across various projects, which can make prioritization and time management challenging. Balancing competing deadlines, handling last-minute changes, and coordinating with diverse team members require strong organizational skills and adaptability. Successful Program Assistants proactively communicate with supervisors and colleagues, use digital tools to track tasks, and remain flexible to shifting priorities. Developing these habits helps ensure projects run smoothly and supports overall team effectiveness.

What Does a Program Assistant Do?

A program assistant provides administrative support for a program office, such as an academic department or a unit of a non-profit. As a program assistant, your job duties may include scheduling travel, coordinating logistical issues for executives or other team members, filing, and performing other clerical tasks as needed. To become a program assistant, you typically need at least a high school diploma or GED certificate and administrative work experience. Some employers may also require a college degree. Additional qualifications include strong multi-tasking, organizational, and communication skills, along with computer proficiency.

What does a Program Assistant do?

A Program Assistant provides administrative and organizational support to program managers and teams within an organization. Their responsibilities often include scheduling meetings, maintaining records, coordinating events, handling correspondence, and assisting with project logistics. Program Assistants play a vital role in ensuring that programs run smoothly by managing day-to-day tasks and supporting communication among team members. They may also help with data entry, preparing reports, and liaising with clients or participants. The specific duties can vary depending on the organization and the type of program they support.

What are the key skills and qualifications needed to thrive as a Program Assistant, and why are they important?

To thrive as a Program Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, database management, and scheduling systems is commonly required. Excellent communication, multitasking, and problem-solving abilities help you effectively support program operations and interact with diverse stakeholders. These skills ensure smooth program administration, efficient workflow, and high-quality support for team goals.
More about Program Assistant jobs
What are the most commonly searched types of Program jobs in Gilroy, CA? The most popular types of Program jobs in Gilroy, CA are:
What cities near Gilroy, CA are hiring for Program Assistant jobs? Cities near Gilroy, CA with the most Program Assistant job openings:
Program Assistant jobs near you
Infographic showing various Program Assistant job openings in Gilroy, CA as of July 2026, with employment types broken down into 1% As Needed, 75% Full Time, 19% Part Time, 1% Temporary, and 4% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $48,385 per year, or $23.3 per hour.

Senior Program Assistant

EDMO

CA • On-site

$26 - $28/hr

Full-time

Posted 14 days ago

Job description

COMPANY DESCRIPTION:
EDMO is a thriving educational nonprofit that has been inspiring and empowering young minds since 2004. With a dedicated team of 30+ passionate full-time professionals and 400+ summer and school year staff, we have grown into a leading provider of out-of-school program providers.
Our award-winning summer camps and after-school programs have reached hundreds of thousands of children, making a significant impact in their lives. Over the years, EDMO has gained recognition for its innovative approach to STEAM (Science, Technology, Engineering, Arts, and Math) and SEL (Social and Emotional Learning) education, as well as its commitment to making learning engaging and accessible to all.
EDMO's growth trajectory has been impressive, with expansion into multiple regions and over 200 partnerships with school districts in Northern California. Our organization's commitment to quality programming and equitable access has been acknowledged through various accolades, including:
Recipient of the 2020 NSLA Excellence in Summer Learning Award
Voted "Best of the Bay" for 15 consecutive years
Featured on CNN, ABC, TODAY, Common Sense Media, Wall Street Journal, NPR Forum, and more!
With a strong foundation and a clear vision for the future, EDMO continues to make a positive difference in the lives of children and communities. We envision a more connected world where all people feel confident on their journey toward self-discovery and cultivate a deep sense of responsibility.
Join our team and be part of an organization that is providing every child with the opportunity to cultivate curiosity, courage, and kindness!
JOB DESCRIPTION
Position Summary:
The Senior Program Assistant is a pivotal role responsible for supporting the Senior Program Manager in the delivery of EDMO programs. The main responsibility of this role is to act as a substitute for any role at site. This includes stepping into the Program Manager role regularly as they travel to other sites under their management. This role includes overseeing daily program operations, providing guidance and coaching to staff, and ensuring a positive experience for all participants, while taking on any additional responsibilities needed to ensure program success.
Primary Duties/Responsibilities:
  • Site Management: Senior Program Assistants regularly step in and oversee the site when the Senior Program Manager visits other sites. Senior Program Assistants must feel comfortable stepping in to run the day to day and calling the Senior Program Manager should any incidents arise that necessitate them coming back to site.
  • Program Support: Assist in the overall management of programs, including planning and executing daily activities such as snack time, outdoor play, homework help, SEL (Social-Emotional Learning), and STEAM (Science, Technology, Engineering, Arts, Mathematics) activities.
  • Staff Supervision: Provide leadership and support to program staff, including mentoring and training new hires. Step into the Program Manager role when needed, managing the team and ensuring smooth program operations.
  • Student Interaction: Observe student behavior, assess appropriateness, and apply behavioral intervention techniques to support positive behavior choices. Foster a safe and engaging environment for students.
  • Parent Communication: Serve as a point of contact for parents, addressing concerns and providing updates on their child's experiences in the program. Maintain positive relationships with parents to ensure their satisfaction.
  • Relationships: Maintains a positive relationship with all site staff including Principals, Office Staff, Teachers and Custodians. Assists Senior Program Manager when needed by meeting regularly with any relevant site staff to ensure smooth collaboration between the EDMO program and host site and adheres to any and all site specifications.
  • Administrative Tasks: Assist with administrative duties, including maintaining attendance records, managing site inventory, and ensuring all materials are requested, received, and organized.
  • Program Implementation: Collaborate with the Senior Program Manager to plan and implement activities that are culturally relevant, developmentally appropriate, and aligned with EDMO values.
  • Safety and Cleanliness: Ensure program standards are met, including safety protocols and cleanliness of the program site.
  • Meeting Participation: Attend and contribute to staff meetings and training sessions. Lead team meetings and training sessions as needed.
  • Customer Service: Provide exceptional customer service by anticipating and addressing any issues involving children, staff, or parents.
  • Professional Development: Participate in all program training, professional development, and in-season meetings.
  • Other Duties: Perform other duties as assigned, stepping into the Program Manager role as necessary to ensure program success.

Knowledge, Skills, and Abilities:
  • Previous experience in after-school programs or a similar educational setting. Experience in a supervisory or leadership role is preferred.
  • Bachelor's degree in Education, Child Development, or a related field is preferred.
  • Strong leadership skills with the ability to mentor and guide staff.
  • Excellent communication skills, both verbal and written. Ability to interact positively with students, parents, and staff.
  • Strong problem-solving skills with the ability to address and resolve issues in a timely manner.
  • Highly organized with the ability to manage multiple tasks and priorities.
  • Ability to work collaboratively with the Senior Program Manager and other team members to deliver high-quality programs.
  • Willingness and capability to step into the Program Manager role as needed and adapt to changing program needs.

KNOWLEDGE, SKILLS & ABILITIES:
  • Experience (and a love for!) working with kids
  • Experience working with groups of students
  • Experienced coach with teaching or educator support experience
  • A background in or familiar with SEL and STEAM learning methodology
  • Experience providing feedback
  • Creative, patient and positive attitude with a willingness to problem solve
  • High sense of responsibility and dependability
  • Patience, flexibility, and adaptability
  • Self starter, motivated, but also team player
  • Previous camp or afterschool experience preferred
  • Classroom teaching experience and/or teaching credential is a huge plus but not required

Requirements
EDUCATION:
  • Bachelor's degree in related area and/or relevant experience
  • 48 college units or the ability to pass the Instructional Assistant Exam (will be administered by EDMO)
  • CPR/First Aid Certification is required by the start date. Certification must include an in-person CPR component. If you are not already certified, some compensation will be available.

PHYSICAL ABILITIES AND WORKING CONDITIONS: The physical abilities, working conditions and other conditions of employment listed in this document are representative of, but are not intended to provide an exhaustive list of the requirements for positions in this classification. In the event of an emergency or situation requiring guidance from Federal, State, or local or school district authorities, the requirements of this position may change temporarily or for the school year to best serve the needs of our students.
  • Vision: Ability to read small print and view a computer screen for prolonged periods.
  • Hearing: Ability to tolerate exposure to noisy conditions.
  • Speech: Ability to be understood in face-to-face communications, to speak with a level of proficiency and volume to be understood over a telephone or computer.
  • Upper Body Mobility: Ability to use hands to grasp, and manipulate small objects; manipulate fingers, twist and bend at wrist and elbow; extend arms to reach outward and upward; use hands and arms to lift objects; turn, raise, and lower head.
  • Strength: Ability to lift, push, pull and/or carry objects which weigh up to 50 pounds on a frequent basis. Incumbents may be required to physically restrain parties involved in a conflict.
  • Environmental Requirements: Ability to encounter constant work interruptions; work cooperatively with others; work independently; work indoors and outdoors.
  • Mental Requirements: Ability to read, write, understand, interpret, and apply information at a moderately complex level essential for successful job performance; math skills at a high school proficiency level; judgment and the ability to process information quickly; learn quickly and follow verbal procedures and standards; give verbal instruction; rank tasks in order of importance; copy, compare, compile and coordinate information and records. Understand how to manage stress

WHAT EDMO OFFERS:
  • An inclusive, supportive, and growth oriented workplace
  • A diverse workforce with a great collaborative, people-oriented culture
  • Benefits: Medical

SUPERVISION:This position reports to the Senior Program Manager.
COMPENSATION:This is a non-exempt position working 30 hrs/week. The hourly wage rate will be commensurate with experience and location. The hourly pay range for this position is $26-$28/hr depending on experience and location. EDMO is an equal opportunity employer that is committed to diversity, equity inclusion, and belonging in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. EDMO makes hiring decisions based solely on qualifications, merit, business needs at the time, and organizational value fit. Embrace company culture by embodying the EDMO Method (Listed below)S-P-A-C-E
  • Demonstrate Self Awareness with your work and the treatment of other members of the team
  • Use Problem solving skills both independently and collaboratively
  • Advocates for themselves and others
  • Promote Collaboration within your teams
  • Practice Empathy for all EDMO employees

Salary Description
$26-28/hr

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