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Program Assistant Jobs in Charlottesville, VA (NOW HIRING)

Kroger

Assistant Store Leader

Charlottesville, VA · On-site

$15 - $18.25/hr

Emotional and financial support with free counseling through our Employee Assistance Program and ... Staff supervisory experience * Assist store manager & associates in the achievement of a favorable ...

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All JobsProgram JobsProgram Assistant JobsProgram Assistant Jobs in Charlottesville, VA

Program Assistant information

See Charlottesville, VA salary details

$21.3K

$45.4K

$62.5K

How much do program assistant jobs pay per year?

As of Aug 6, 2026, the average yearly pay for program assistant in Charlottesville, VA is $45,358.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,200.00 and $47,100.00 per year, depending on experience, location, and employer.

What are some typical challenges a program assistant might face when supporting multiple projects simultaneously?

Program Assistants often juggle multiple responsibilities across various projects, which can make prioritization and time management challenging. Balancing competing deadlines, handling last-minute changes, and coordinating with diverse team members require strong organizational skills and adaptability. Successful Program Assistants proactively communicate with supervisors and colleagues, use digital tools to track tasks, and remain flexible to shifting priorities. Developing these habits helps ensure projects run smoothly and supports overall team effectiveness.

What does a program assistant do?

A program assistant provides administrative support for a program office, such as an academic department or a unit of a non-profit. As a program assistant, your job duties may include scheduling travel, coordinating logistical issues for executives or other team members, filing, and performing other clerical tasks as needed. To become a program assistant, you typically need at least a high school diploma or GED certificate and administrative work experience. Some employers may also require a college degree. Additional qualifications include strong multi-tasking, organizational, and communication skills, along with computer proficiency.

What does a program assistant do?

A Program Assistant provides administrative and organizational support to program managers and teams within an organization. Their responsibilities often include scheduling meetings, maintaining records, coordinating events, handling correspondence, and assisting with project logistics. Program Assistants play a vital role in ensuring that programs run smoothly by managing day-to-day tasks and supporting communication among team members. They may also help with data entry, preparing reports, and liaising with clients or participants. The specific duties can vary depending on the organization and the type of program they support.

What are the key skills and qualifications needed to thrive as a program assistant, and why are they important?

To thrive as a Program Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, database management, and scheduling systems is commonly required. Excellent communication, multitasking, and problem-solving abilities help you effectively support program operations and interact with diverse stakeholders. These skills ensure smooth program administration, efficient workflow, and high-quality support for team goals.
More about Program Assistant jobs
What are the most commonly searched types of Program jobs in Charlottesville, VA? The most popular types of Program jobs in Charlottesville, VA are:
What cities near Charlottesville, VA are hiring for Program Assistant jobs? Cities near Charlottesville, VA with the most Program Assistant job openings:
Program Assistant jobs near you
Infographic showing various Program Assistant job openings in Charlottesville, VA as of August 2026, with employment types broken down into 1% As Needed, 72% Full Time, 22% Part Time, 1% Temporary, 3% Contract, and 1% Nights. Highlights an 93% Physical, 1% Hybrid, and 6% Remote job distribution, with an average salary of $45,358 per year, or $21.8 per hour.

External Relations Assistant

Thomas Jefferson's Monticello

Charlottesville, VA • On-site

$52K - $60K/yr

Full-time

Medical, Dental, Vision, Life, Retirement

Posted 25 days ago

Job description

About the Thomas Jefferson Foundation
The Thomas Jefferson Foundation has a twofold mission of preservation and education, and was incorporated in 1923 to preserve Monticello, the home of Thomas Jefferson, in Charlottesville, Virginia. Today, the Foundation seeks to bring history forward into national and global dialogues by engaging audiences with Jefferson's world and ideas, and sharing the history of everyone, enslaved and free, who lived and labored at Monticello. Monticello is recognized as a National Historic Landmark, a United Nations World Heritage Site and a Site of Conscience.
External Relations Assistant (Full-time)
Purpose:
To provide administrative and project support for the Vice President of External Relations and their entire vertical, consisting of the events, marketing, community engagement and digital departments, with additional responsibilities supporting the Events Department specifically. The External Relations Assistant provides a wide range of advanced administrative support. Key responsibilities include management of the VPs calendar, schedule, and appearances; meeting and travel preparation; management and organization of office communications; management of VPs departments budgets and processing of invoices; supporting foundation events and programs with various tasks and project management; and reception of and interaction with VIP's. This position also manages long-term, high-level projects.
Compensation
$52,700 - $60,000
We will look to you to provide:
  • Administrative Assistance to the VP of External Relations:
    • Time management to optimize their value and ensure effective operations of their departments.
    • Updated and accurate electronic calendar management, complete with briefings, materials, contact numbers, directions, and hyperlinks, etc. as needed, and elimination of stale or outdated holds and appointments.
    • Prioritization and delegation of incoming email/mail and inquires and assurance of appropriate and timely responses.
    • Management of office files.
    • Timely and updated travel support, including arrangements of transit, lodging, meeting places, appointments, briefings, coordination with other attendees, and other administrative support.
    • Organization of logistics and preparation of presentations and briefings for meetings, whether internal or external.
    • Representation of the VP of External Relations at selected meetings involving preparing and distributing agendas and other appropriate materials.
    • Oversight and management of the VP of External Relations materials for board, board committee and board task force meetings.
    • Management support of special executive-level projects, including task management, special research, budgeting, and assignments.
    • Executive level "problem solving" support.
    • Collaboration with and assistance to LT members on an as-needed basis.
    • Liaison support with the IT department to ensure functionality of the external relations offices.
  • Administrative Assistance to the Programming Officer:
    1. Prepare updates and briefing documents as needed.
    2. Assist with administration and logistics including scheduling meetings and maintaining accurate and up-to-date files.
    3. Ensure accurate record-keeping and accounting procedures, including submitting vendor invoices, contracts, and processing the monthly credit card logs.
    4. Assist with filing and data organization, including regular updates and revisions to all policies and procedures.
    5. Assists with contract management and client billing for a spectrum of mission-supportive and income-generating events
    6. Responsible for creating and editing annual vendor guidelines, tracking completed forms, and ensuring vendors submit the proper insurance documentation.
    7. Provide support in updating the global events and programming calendar and assist the Programming Officer in tracking progress and assignments in Asana Work Management System.
    8. Coordinate scheduling of programming and events meetings including agenda, schedule and after-action summaries.
  • External Relations Project, Event and Program Assistance:
    • Assist with tasks and projects during the planning of Monticello public programs and events, including but not limited to:
      • Identify timelines and scope for printed collateral and add them to the futures calendar well in advance of each event. Help keep each project to its deadline.
      • Assist in sending guest communications, including day-before details, rsvp reminders, and surveys.
      • Assist with the creation and distribution of invitations, printed programs, menu cards, name tags, etc. as needed.
      • Create surveys to send post event and programs.
      • Assist in coordinating with speakers and booking travel/lodging as needed.
      • Support large, Foundation-wide visits, programs and events, and contribute onsite event assistance as assigned.

Knowledge, Skills, and Abilities:
  • Four-year college degree preferred.
  • Professional demeanor consistent with the high standards of a UNESCO World Heritage Site and its leadership.
  • High energy and flexibility to manage diverse responsibilities and multiple tasks in a fast-paced environment. Demonstrated experience anticipating the needs of executive level staff and ensuring priorities and logistics are met.
  • High degree of organization, attention to detail, and ability to multi-task.
  • Excellent writing skills: the ability to draft and edit written materials and correspondence of a high quality.
  • Exceptional verbal communication skills: the ability to exercise a high degree of diplomacy, collaboration and problem solving.
  • Excellent interpersonal skills: the ability to interact with diverse internal and external constituents, including international parties.
  • Project management: leadership and teamwork skills.
  • High level computer skills: Outlook, PowerPoint, Word, Excel.

Physical Demands and Work Considerations:
  • Must be flexible with work schedule. Occasional weekends, after-hours events, and holidays are required.

We provide the following benefits for our full-time employees:
  • Excellent benefits package (including medical, dental, vision, 401(k) retirement savings plan plus 6% match, life insurance, and more!).
  • Fitness club membership discount.
  • Discount in the Monticello Café, gift shop, and Monticello online catalog.
  • Employee Assistance Program (EAP) - free for employee and dependents.
  • $500 employee referral bonus.

If you believe this opportunity is the right fit for you, we encourage you to apply!

Apply