ZipRecruiter

Log In

1

Program Assistant Jobs in Chesapeake, VA (NOW HIRING)

C&E Adult Services Inc

ACT Program Assistant

Norfolk, VA · On-site

$36.30K - $46K/yr

The Program Assistant for the Assertive Community Treatment (ACT) program is a key administrative role responsible for supporting the smooth and efficient operations of the ACT team. The Program ...

CHILDRENS HARBOR

Training Program Assistant

Norfolk, VA · On-site

$16 - $19/hr

Children's Harbor is seeking a dynamic, dedicated, self-starting Training Program Assistant (TPA) to join the Community Training Department in our Norfolk, VA Corporate Headquarters. This is an ...

Senior Lifestyle

Resident Program Assistant

Norfolk, VA

$13.25 - $16/hr

In this role you will get to express your creativity and enthusiasm for life as you assist the Resident Program Director in creating, initiating, facilitating, and coordinating recreational and ...

Senior Lifestyle

Resident Program Assistant

Norfolk, VA · On-site

$13.25 - $16/hr

In this role you will get to express your creativity and enthusiasm for life as you assist the Resident Program Director in creating, initiating, facilitating, and coordinating recreational and ...

Senior Lifestyle

Resident Program Assistant

Norfolk, VA · On-site

$13.25 - $16/hr

In this role you will get to express your creativity and enthusiasm for life as you assist the Resident Program Director in creating, initiating, facilitating, and coordinating recreational and ...

Senior Lifestyle

Resident Program Assistant

Norfolk, VA · On-site

$13.25 - $16/hr

In this role you will get to express your creativity and enthusiasm for life as you assist the Resident Program Director in creating, initiating, facilitating, and coordinating recreational and ...

next page

Showing results 1-20

People also search for

All JobsProgram Assistant JobsProgram Assistant Jobs in Chesapeake, VA

Program Assistant information

See Chesapeake, VA salary details

$20.9K

$44.4K

$61.2K

How much do program assistant jobs pay per year?

As of May 28, 2026, the average yearly pay for program assistant in Chesapeake, VA is $44,404.00, according to ZipRecruiter salary data. Most workers in this role earn between $36,400.00 and $46,100.00 per year, depending on experience, location, and employer.

What Does a Program Assistant Do?

A program assistant provides administrative support for a program office, such as an academic department or a unit of a non-profit. As a program assistant, your job duties may include scheduling travel, coordinating logistical issues for executives or other team members, filing, and performing other clerical tasks as needed. To become a program assistant, you typically need at least a high school diploma or GED certificate and administrative work experience. Some employers may also require a college degree. Additional qualifications include strong multi-tasking, organizational, and communication skills, along with computer proficiency.

What are the key skills and qualifications needed to thrive as a Program Assistant, and why are they important?

To thrive as a Program Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, database management, and scheduling systems is commonly required. Excellent communication, multitasking, and problem-solving abilities help you effectively support program operations and interact with diverse stakeholders. These skills ensure smooth program administration, efficient workflow, and high-quality support for team goals.

What are some typical challenges a Program Assistant might face when supporting multiple projects simultaneously?

Program Assistants often juggle multiple responsibilities across various projects, which can make prioritization and time management challenging. Balancing competing deadlines, handling last-minute changes, and coordinating with diverse team members require strong organizational skills and adaptability. Successful Program Assistants proactively communicate with supervisors and colleagues, use digital tools to track tasks, and remain flexible to shifting priorities. Developing these habits helps ensure projects run smoothly and supports overall team effectiveness.

What skills do you need to be a program assistant?

A program assistant needs strong organizational and communication skills to manage tasks and coordinate activities effectively. Attention to detail, proficiency with office software, and the ability to multitask are also important for success in this role.
More about Program Assistant jobs
What are the most commonly searched types of Program jobs in Chesapeake, VA? The most popular types of Program jobs in Chesapeake, VA are:
What cities near Chesapeake, VA are hiring for Program Assistant jobs? Cities near Chesapeake, VA with the most Program Assistant job openings:
Program Assistant jobs near you
Infographic showing various Program Assistant job openings in Chesapeake, VA as of May 2026, with employment types broken down into 1% Internship, 1% As Needed, 52% Full Time, 42% Part Time, 2% Temporary, and 2% Contract. Highlights an 92% Physical, and 8% Remote job distribution, with an average salary of $44,404 per year, or $21.3 per hour.

ACT Program Assistant

Estelle's Professional Community Services

Norfolk, VA

$22 - $25/hr

Full-time

Retirement, PTO

Posted 6 days ago

Job description

Benefits:
  • Company parties
  • Competitive salary
  • Free food & snacks
  • Paid time off
  • 401(k)

Position Summary:
The Program Assistant for the Assertive Community Treatment (ACT) program is a key administrative role responsible for supporting the smooth and efficient operations of the ACT team. The Program Assistant will provide administrative, clerical, and operational support to the program, ensuring that the team has the resources, coordination, and organizational structure needed to deliver high-quality services to individuals with severe and persistent mental health conditions. This role involves managing office procedures, scheduling, data entry, record keeping, and communication between team members, clients, and external stakeholders.
Key Responsibilities:
Administrative Support:
  • Provide day-to-day administrative support to the ACT team, including managing schedules, answering phones, and responding to emails.
  • Coordinate meetings, appointments, and case conferences for team members, clients, and external partners.
  • Prepare and organize documents, reports, and presentations for the ACT team and leadership.
  • Assist with maintaining and updating client records in compliance with confidentiality regulations (HIPAA, 42 CFR Part 2).
Program Operations:
  • Assist in the coordination and tracking of client admissions, discharges, and service delivery documentation.
  • Maintain and update client files, ensuring all required forms, assessments, and treatment plans are completed accurately and timely.
  • Coordinate transportation, client visits, and other logistical needs for clients participating in the ACT program.
  • Monitor and maintain office supplies, equipment, and resources needed for program operations.
Data Management & Reporting:
  • Enter and update client data into the electronic health record (EHR) system or other databases.
  • Generate reports on program outcomes, service delivery, and other metrics as required by leadership or regulatory agencies.
  • Assist with billing, insurance verification, and documentation required for funding and reimbursement processes.
Communication & Liaison:
  • Serve as the primary point of contact between the ACT team and other departments, healthcare providers, and external stakeholders.
  • Facilitate communication between team members to ensure proper coordination of services.
  • Provide clients and their families with information about program services, policies, and procedures.
Quality Improvement & Compliance:
  • Assist with the implementation of policies and procedures that ensure the ACT program operates in compliance with applicable regulations, accreditation standards, and best practices.
  • Support the team in continuous quality improvement efforts, such as tracking client outcomes, feedback, and satisfaction.
Special Projects:
  • Assist with special projects or initiatives as directed by the Program Director or Clinical Coordinator.
  • Support the development of training materials and resources for the ACT team.
Qualifications:
  • Minimum of 2-3 years of experience in an administrative or office management role, preferably in a healthcare or mental health setting.
  • Experience with electronic health records (EHR) and billing systems preferred.
  • Familiarity with the principles of Assertive Community Treatment (ACT) and mental health services is a plus.
Skills:
  • Strong organizational and time-management skills with the ability to prioritize tasks effectively.
  • Excellent communication skills, both written and verbal.
  • Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
  • Ability to handle sensitive information confidentially and in accordance with HIPAA guidelines.
  • Strong attention to detail and ability to follow through on tasks.
Work Environment:
  • Office-based environment with occasional travel to client homes or community settings as needed.
  • Collaborative team atmosphere with multidisciplinary professionals.
  • Full-time, Monday through Friday, with occasional flexibility required for client needs or meetings.