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Pop Up Event Coordinator Jobs in Rutherford, NJ (NOW HIRING)

VanEck

Events Coordinator

Manhattan, NY · On-site

$75K - $90K/yr

Pop-up/special events (client screenings, retirements, offsite meetings) * Due diligence and sales ... Handle RedOak submissions in coordination with Distribution partners. * Coordinate special internal ...

Atlas Print Solutions Inc.

Event Coordinator

Manhattan, NY · On-site

$65K - $75K/yr

The Opportunity We're looking for an Event Coordinator who thrives at the intersection of client ... You'll help shape how luxury and retail brands show up in the world--while building the systems and ...

100 Church Street Club Inc

Event Coordinator

Manhattan, NY · On-site

$35 - $40/hr

Job Overview You will be involved in events from planning and coordination to final execution. Main ... Ensuring that BEOs are up to date in the kitchen and in the event folders. * Provide operational ...

Fooda

Event Coordinator

Staten Island, NY · On-site

Fooda is currently recruiting for a part time Event Coordinator in our New Jersey market. This is ... Support Fooda events in a variety of capacities, including: being onsite to set-up, tear down ...

Fooda

Event Coordinator

Montvale, NJ · On-site

Position Overview The Event Coordinator is a high-visibility, client-facing role responsible for ... Support Fooda events in a variety of capacities, including: being onsite to set-up, tear down ...

Fooda

Event Coordinator

Montvale, NJ · On-site

$20/hr

Position Overview The Event Coordinator is a high-visibility, client-facing role responsible for ... Support Fooda events in a variety of capacities, including: being onsite to set-up, tear down ...

Fooda

Event Coordinator

Montvale, NJ · On-site

$20/hr

Position Overview The Event Coordinator is a high-visibility, client-facing role responsible for ... Support Fooda events in a variety of capacities, including: being onsite to set-up, tear down ...

Fooda

Event Coordinator

Montvale, NJ · On-site

Position Overview The Event Coordinator is a high-visibility, client-facing role responsible for ... Support Fooda events in a variety of capacities, including: being onsite to set-up, tear down ...

Optimum

Event Representative

Piscataway, NJ · On-site

Plan and execute market-specific initiatives, including sponsorships, pop-up events, MDU events and ... Experience in event coordination, sales, or community outreach. * Strong interpersonal ...

Optimum

Event Representative

West Nyack, NY · On-site

Plan and execute market-specific initiatives, including sponsorships, pop-up events, MDU events and ... Experience in event coordination, sales, or community outreach. * Strong interpersonal ...

Optimum

Event Representative

Piscataway, NJ · On-site

Plan and execute market-specific initiatives, including sponsorships, pop-up events, MDU events and ... Experience in event coordination, sales, or community outreach. * Strong interpersonal ...

Optimum

Event Representative

West Nyack, NY · On-site

Plan and execute market-specific initiatives, including sponsorships, pop-up events, MDU events and ... Experience in event coordination, sales, or community outreach. * Strong interpersonal ...

Pop Mart

Brand Ambassador

Manhattan, NY · On-site

$17/hr

Background in large-scale events, exhibitions, or pop-up retail * Experience in visitor reception or crowd management * Performance, acting, or interactive entertainment experience * Multilingual ...

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How much do pop up event coordinator jobs pay per hour?

As of Aug 8, 2026, the average hourly pay for pop up event coordinator in Rutherford, NJ is $24.94, according to ZipRecruiter salary data. Most workers in this role earn between $19.62 and $28.17 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a pop up event coordinator, and why are they important?

To thrive as a Pop Up Event Coordinator, you need strong organizational skills, project management experience, and a background in events or hospitality, often supported by a relevant degree or certification. Familiarity with event management software, budgeting tools, and vendor management systems is typically required. Excellent communication, problem-solving, and adaptability are vital soft skills for handling dynamic environments and diverse stakeholders. These competencies ensure seamless event execution, client satisfaction, and the ability to quickly resolve challenges in fast-paced, temporary settings.

What are some common challenges faced by pop up event coordinators and how can they be managed?

Pop Up Event Coordinators often face challenges such as tight timelines, unpredictable logistics, and last-minute changes from vendors or venues. Managing these challenges requires strong organizational skills, effective communication, and the ability to think quickly under pressure. Building a reliable network of vendors and having contingency plans are essential for ensuring smooth execution. Additionally, collaborating closely with marketing teams and stakeholders can help anticipate potential issues and enhance the overall success of the event.

What is a pop up event coordinator?

Pop Up Event Coordinators are professionals who plan, organize, and execute temporary events or installations, often designed to create buzz or promote a brand in a unique setting. They handle everything from securing venues and permits to coordinating vendors, logistics, and event staff. Their goal is to deliver memorable, impactful experiences that engage attendees and achieve the event's objectives within a limited timeframe. Pop up events can include retail shops, art installations, food tastings, or brand activations. These coordinators must be highly organized, creative, and able to adapt quickly to changing circumstances.
What job categories do people searching Pop Up Event Coordinator jobs in Rutherford, NJ look for? The top searched job categories for Pop Up Event Coordinator jobs in Rutherford, NJ are:
What cities near Rutherford, NJ are hiring for Pop Up Event Coordinator jobs? Cities near Rutherford, NJ with the most Pop Up Event Coordinator job openings:
Pop Up Event Coordinator jobs near you
Infographic showing various Pop Up Event Coordinator job openings in Rutherford, NJ as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, 1% Temporary, and 2% Contract. Highlights an 83% Physical, 1% Hybrid, and 16% Remote job distribution, with an average salary of $51,879 per year, or $24.9 per hour.

Event Coordinator

The Research Foundation of the City University of New York

Bronx, NY • On-site

Full-time

Posted 11 days ago

Research Foundation of the City University of New York rating

7.8

Company rating: 7.8 out of 10

Based on 11 frontline employees who took The Breakroom Quiz

138th of 770 rated non-profit organizations

Job description

Thank you for considering a career with the Research Foundation of The City University of New York (RFCUNY).
The team at RFCUNY is made up of dedicated, talented professionals committed to providing the services that allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries.
We are pleased that you are interested in exploring opportunities to join RFCUNY.
Primary Location:
LEHMAN COLLEGE
Bargaining Unit:
No
JOB DESCRIPTION
The CUNY Mexican Studies Institute (MSI) seeks an Event Coordinator to plan, coordinate, and execute academic, cultural, and community-based programs. The selected candidate will manage logistics, budgets, schedules, contracts, communications, and operations related to conferences, workshops, exhibitions, book presentations, cultural festivals, and community engagement activities. The Event Coordinator will work closely with MSI staff, university personnel, community organizations, cultural institutions, and external vendors to ensure the successful implementation of the Institute's programs and events. Experience in higher education, museums, cultural organizations, or community-based organizations is preferred, along with strong organizational, administrative, and project management skills.
POSITION DETAILS
  • Plan, coordinate, and execute academic, cultural, and community-based events that advance the Mexican Studies Institute's mission, including conferences, lectures, exhibitions, film screenings, book presentations, workshops, symposia, and public programs.
  • Coordinate logistics and production for the Institute's signature programs, including the New York City International Book Fair (FILNYC), cultural festivals, artist talks, and community engagement initiatives.
  • Collaborate with faculty, students, community organizations, cultural institutions, government agencies, consulates, and other strategic partners to develop and implement public programming.
  • Manage all aspects of event planning, including scheduling, venue reservations, contracts, permits, transportation, lodging, catering, audiovisual services, interpretation, and accessibility accommodations.
  • Coordinate event-related communications, including invitations, registration systems, promotional materials, agendas, and correspondence with participants in both English and Spanish.
  • Serve as the primary liaison between the Institute, speakers, artists, vendors, partner organizations, and university departments to ensure the successful execution of programs and events.
  • Oversee on-site event operations, including coordination of support staff and volunteers, event setup and breakdown, audience services, and troubleshooting.
  • Monitor budgets, process payments and reimbursements, maintain financial records, and prepare post-event reports and evaluations.
  • Maintain program calendars, databases, attendance records, and institutional documentation for administrative and reporting purposes.
  • Support initiatives that strengthen relationships between CUNY and Mexican, Mexican American, Latino, and immigrant communities throughout New York City.
  • Assist with special projects, exhibitions, public humanities initiatives, and educational programs that promote the cultures, histories, and contemporary experiences of Mexican, Mexican American, and Latino communities.
  • Collect and analyze participation data and audience feedback to evaluate program impact and support future strategic planning.
  • Perform other duties related to the mission and goals of the Mexican Studies Institute as assigned.

REQUIRED SKILLS & QUALIFICATIONS
Bachelor's degree in Arts Administration, Cultural Management, Public Administration, Latin American Studies, Humanities, Education, Communications, or a related field, and a minimum of four years of professional experience in event coordination, cultural programming, academic administration, community engagement, or a related area.
  • Demonstrated experience planning and executing conferences, exhibitions, public programs, cultural festivals, book presentations, workshops, and other academic or community-based events.
  • Excellent organizational, project management, and problem-solving skills, with the ability to manage multiple projects and deadlines simultaneously.
  • Proficiency in Microsoft Office Suite, Google Workspace, and event management and registration platforms.
  • Ability to work effectively with faculty, students, community organizations, cultural institutions, government agencies, and external partners.
  • Fluency in spoken and written Spanish and English; experience developing and managing bilingual campaigns and content for diverse communities is highly desirable.
  • Knowledge of and sensitivity to Mexican, Mexican American, Latino, and immigrant communities, and a demonstrated interest in issues related to higher education, Mexican and Latino studies, culture, the humanities, academic research, the arts, community engagement, and public communications.
  • Experience working in higher education, museums, cultural institutions, community-based organizations, or nonprofit organizations is highly desirable.
  • Flexibility to work occasional evenings and weekends, as required by program schedules, special events, and institutional activities.
  • Excellent interpersonal skills and demonstrated ability to work collaboratively and effectively in multidisciplinary teams.
  • Ability to work independently, take initiative, and contribute to innovative communications, cultural outreach, and public engagement projects.

PREFERRED QUALIFICATIONS
  • Demonstrated experience coordinating large-scale public programs, conferences, cultural festivals, exhibitions, book fairs, and community engagement initiatives.
  • Experience developing and sustaining partnerships with community organizations, cultural institutions, government agencies, consulates, and educational organizations.
  • Experience managing budgets, contracts, grants, and institutional administrative processes.
  • Familiarity with event registration platforms, customer relationship management (CRM) systems, and digital communication tools.
  • Experience coordinating in-person, virtual, and hybrid programs, including audiovisual technologies and livestreaming platforms.
  • Ability to work effectively in multicultural and multilingual environments and engage diverse audiences and stakeholders.

Ideal Candidate Profile
The ideal candidate is a highly organized, proactive, and solutions-oriented professional with experience in event production, program administration, and project management. The successful candidate will thrive in a dynamic and collaborative environment, working effectively with artists, scholars, students, community organizations, institutional partners, and diverse public audiences. Strong interpersonal skills, attention to detail, and the ability to manage multiple priorities simultaneously are essential.
Pay Range:
Annual Salary - 54,313.06 USD
RFCUNY Benefits
RFCUNY Employee Benefits and Accruals
Equal Employment Opportunity Statement
The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.

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