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Police Records Supervisor Jobs (NOW HIRING)

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Police Records Specialist

Deer Park, TX · On-site

$36K - $50K/yr

Job Title Police Records Clerk General Purpose: To maintain the integrity of police department ... Works under the supervision of the Records Supervisor. Supervision Exercised: None. Essential ...

City of Royal Oak

Police Records Clerk I

Royal Oak, MI · On-site

$38K - $53K/yr

General direction is received from the Division Head or other designated supervisor. Police Records Clerks I may also receive supervision and coordination of work assignments from the Police Records ...

City of St. Joseph

Police Records Clerk

Saint Joseph, MO · On-site

$33K/yr

Police Records Clerk Department: Police Division: Records Salary: $16.32019hr/$33,946.00yr Closing ... No supervisory or budgetary responsibilities. Essential Duties and Responsibilities * Enters and ...

City of Royal Oak, MI

Police Records Clerk I

Royal Oak, MI · On-site

$42K - $50K/yr

General direction is received from the Division Head or other designated supervisor. Police Records Clerks I may also receive supervision and coordination of work assignments from the Police Records ...

GovernmentJobs.com

Part-Time Records Clerk

College Place, WA · On-site

$16.25 - $21.50/hr

Serves under the direction of the Police Department Records Supervisor. SUPERVISION EXERCISED: None Essential job functions and knowledge, skills and abilities include: * Maintaining regular ...

City of Royal Oak, MI

Police Records Clerk I

Royal Oak, MI · On-site

$42K - $50K/yr

General direction is received from the Division Head or other designated supervisor. Police Records Clerks I may also receive supervision and coordination of work assignments from the Police Records ...

City of New Haven

Police Records Clerk

New Haven, CT · On-site

$46K - $47K/yr

Performance is reviewed by the Unit Supervisor, who along with other supervisory personnel ... to Police Records Clerk II, the salary range of which is currently $48,362 - $52,606 . TYPICAL ...

City of New Haven

Police Records Clerk

New Haven, CT · On-site

$46K - $47K/yr

Performance is reviewed by the Unit Supervisor, who along with other supervisory personnel ... to Police Records Clerk II, the salary range of which is currently $48,362 - $52,606 . TYPICAL ...

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Police Records Supervisor information

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How much do police records supervisor jobs pay per year?

As of Aug 22, 2026, the average yearly pay for police records supervisor in the United States is $68,956.00, according to ZipRecruiter salary data. Most workers in this role earn between $52,500.00 and $80,500.00 per year, depending on experience, location, and employer.

What is a police records supervisor?

Police Records Supervisors are professionals responsible for overseeing the management and maintenance of police records within a law enforcement agency. They supervise staff who process, file, and retrieve police reports, arrest records, and other official documents. Their duties also include ensuring records are handled in accordance with laws and departmental policies, maintaining data accuracy, and providing records to authorized personnel or the public as required. Police Records Supervisors play a critical role in safeguarding the integrity and confidentiality of sensitive information.

What are the key skills and qualifications needed to thrive as a police records supervisor?

To thrive as a Police Records Supervisor, you need a solid understanding of records management, criminal justice procedures, and supervisory experience, often supported by relevant coursework or a degree in criminal justice or public administration. Familiarity with police records management systems (RMS), database software, and compliance with legal standards such as CJIS is typically required. Strong attention to detail, organizational abilities, and effective communication are important soft skills for leading teams and ensuring data accuracy. These skills are crucial for maintaining the integrity, confidentiality, and accessibility of law enforcement records, which support departmental operations and legal compliance.

What are some common challenges faced by police records supervisors, and how can they effectively address them?

Police Records Supervisors often encounter challenges such as ensuring data accuracy, maintaining compliance with strict legal regulations, and managing a high volume of sensitive information. They must also oversee and train staff, troubleshoot system issues, and coordinate with law enforcement officers and public agencies. Effective supervisors address these challenges by implementing thorough quality control procedures, staying updated on records management laws, and fostering clear communication within their teams. Strong organizational skills and adaptability are essential for success in this role.

What is the difference between Police Records Supervisor vs Police Records Clerk?

AspectPolice Records SupervisorPolice Records Clerk
ResponsibilitiesOversees records management, supervises staff, ensures data accuracy, and enforces policiesProcesses and maintains police records, enters data, and assists with record requests
Required CredentialsHigh school diploma or GED; experience in records management; sometimes supervisory certificationsHigh school diploma or GED; basic knowledge of records systems
Work EnvironmentOffice setting within police department, supervisory roleClerical environment, supporting police operations
Common Search/ComparisonPolice Records Supervisor vs Police Records Clerk

The Police Records Supervisor and Police Records Clerk roles differ mainly in responsibility and level of oversight. The supervisor manages staff and policies, while the clerk handles daily record processing. Both roles require similar credentials, but the supervisor's position involves more leadership and oversight within the police records department.

More about Police Records Supervisor jobs

What cities are hiring for Police Records Supervisor jobs?

Cities with the most Police Records Supervisor job openings:

What states have the most Police Records Supervisor jobs?

States with the most job openings for Police Records Supervisor jobs include:

What job categories do people searching Police Records Supervisor jobs look for?

The top searched job categories for Police Records Supervisor jobs are:

Police Records Supervisor jobs near you
Infographic showing various Police Records Supervisor job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 14% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $68,956 per year, or $33.2 per hour.

Police Records Specialist

City of Charlottesville, VA

Charlottesville, VA • On-site

$46K - $55K/yr

Other

Medical, Life, Retirement, PTO

Posted 9 days ago

Job description

Salary : $46,904.00 - $55,307.20 Annually
Location : Police Department, 606 East Market Street, Charlottesville (22902), VA
Job Type: Regular Full-Time
Job Number: 260800007
Department: Police Department
Division: Police Administration
Opening Date: 08/11/2026
Closing Date: 8/26/2026 5:00 PM Eastern
Bargaining Unit: N/A
General Summary
This is a 24-hour operation which requires shift work and scheduling flexibility. As a Police Records Specialist, you will be responsible for handling skilled clerical tasks such as data entry, processing and records filing. The incumbent will act as the go-to person for police references, answering phone and in-person inquiries, handling non-emergency radio messages. Work is performed under the general supervision of the Management Services Supervisor and/or Law Enforcement Records Supervisor.
The sworn personnel rely on Police Records Specialist's to provide accurate records and information that will help them achieve the police department's objectives, which include Prevention of Crime, Deterrence of Crime, Apprehension of Offenders, Recovery and Return of Property, Maintenance of Order. To learn more about the Charlottesville Police Department, please visit:
The preferred hiring range for this position is $22.55 - $26.59 (46,904.00 - $55,307.20), with starting pay based on applicable education, experience, and internal equity. This full-time, non-exempt position offers a comprehensive benefits package, health insurance with employer contribution, employer-paid life insurance, gym membership reimbursement, tuition assistance, and professional development opportunities. This position is also eligible for the following leave and retirement benefits:
  • Vacation Leave: 3.09 hours accrued bi-weekly (increases with YOS).
  • Sick Leave: 4.62 hours accrued bi-weekly, approx. 120 hours per year with no limit on accumulation.
  • 13 Paid Observed City Holidays
  • 1 Floating Holiday which must be taken during the fiscal year (July 1 - June 30)
  • Choice of retirement plan:
    • Defined Benefit Pension Plan: Provides a monthly benefit upon retirement, calculated using a defined formula based on earnings history, years of service, and age. The plan includes a 5-year vesting period and requires an employee contribution of 5% of salary.
    • Defined Contribution 401a Plan: Employer makes fixed contributions to an individual account, which are invested, and returns are credited to the account. The account balance is used to provide retirement benefits. Vesting occurs at 33% after one year, 67% after two years, and 100% after three years of service. No salary contribution is required.
  • Voluntary 457 Deferred Compensation Plan
  • Eligibility to purchase prior service credit under the Defined Benefit Plan
The City of Charlottesville manages its own retirement system and does not participate in VRS; however, a Portability Agreement is available for eligible employees. For additional details, please refer to the "Benefits" tab within this posting or visit the City's Employee Benefits webpage.
Essential Responsibilities and Duties
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations will be considered to enable individuals with disabilities to perform the essential functions. The essential functions of the job are not limited to those listed in the job description. The City retains the discretion to add to or change the duties of the position at any time.
  • Provides exceptional customer service to police personnel and citizens.
  • Acts as a receptionist and police information person.
  • Answers telephone inquiries relating to general departmental and City information as well as police procedures and policies.
  • Relays and dispatches messages by radio and teletype as required to communicate with and respond to officers.
  • Assists officers as requested, or "walk-in" individuals as needed by contacting appropriate social and community services to arrange for shelter, assistance or whatever can be provided by distressed, dislocated or victimized citizens.
  • Operates Virginia State Police VCIN teletype system; files hard copies of records after computer entry has been done and checked.
  • Enters and verifies a variety of reports and records in the police computerized records management system.
  • Types, copies, distributes, files, and cross references a variety of police documents and reports.
  • Inputs records from previous shift's activities and prepares file of latest information for handling by oncoming shift Sergeant.
  • Expunges and purges records according to court order.
  • Retrieves, assembles, and analyzes data in preparation of the generation of specialized reports.
  • Runs "Outstanding Arrest Warrant Checks" as appropriate and locates the actual warrant, including contacting bailiff of individuals against whom warrants are outstanding.
  • Codes and inputs warrants/protective orders based on order of importance, and codes reports for computerized and manual filing systems.
  • Prepares/mails letters to individuals notifying them of outstanding warrants.
  • Registers taxicab drivers per City ordinance.
  • Reviews court dockets and ensures necessary paperwork is forwarded to the appropriate court.
  • Receives, verifies, and deposits money received from the public (check, cash, and credit card) for copies of police reports and fingerprinting services to the Treasurer's Office.
  • Checks forms, records, reports, applications and other materials for accuracy, completeness and conformity in accordance with established procedures.
  • Assists with cleanliness and order of records spaces and associated facilities.
  • Processes incoming, outgoing, and intradepartmental mail.
  • Maintains the highest degree of confidentiality and sensitivity with classified and delicate police information.
  • Responsible for appropriate use and maintenance of City equipment, tools and other resources, including work time.
  • Regular and reliable attendance.
Other Duties
  • Performs additional duties to support operational requirements as apparent or assigned.
Education, Experience and Skills
Education and Experience: Candidates may qualify by demonstrating the required knowledge and skills outlined for the job through experience(s) other than formal education.
  • High school diploma or GED.
Certifications/Licenses/Other Requirements:
  • Must be at least 18 years of age.
  • Must obtain and maintain State certification for VCIN and NCIC.
  • Ability and willingness to work any shift or days off, including the ability to work extra shifts as needed. Willingness to accept periodic changes in work schedule
  • Must have not been convicted of any felony or serious misdemeanor or be a user of any controlled substances.
  • Required to successfully pass an extensive criminal history pre-employment background check and pre-employment drug screen.
Preferred:
  • College degree.
  • Fluency in language(s) other than English.
  • Some prior work experience.
Knowledge, Skills, Abilities and Other Characteristics
Job Knowledge
  • Familiarity with different types of records, computerized information systems, and other local and regional law enforcement agencies, relevant community resources, services and activities, regional geography, roads, and landmarks, and techniques for handling difficult people.
  • General knowledge of basic radio communications procedures; General knowledge of various police communication systems; Proficient knowledge of Information and Management Services duties/procedures, including proficient keyboarding skills.
  • Working knowledge of local, state, and federal laws, and terminology applicable to the job; including NCIC/VCIN and basic understanding of Virginia court system and the nature of how warrants and protective orders go through different systems and how they correlate with one another.
Reading
  • Intermediate: ability read, understand, and interpret policies, procedures, newspapers, journals, multi-step instruction manuals, and reference materials, such as City ordinances, state and federal laws, police policies, court documents, spreadsheets, and reports. Reviews documents for professional, technical, and content errors.
Writing
  • Intermediate: ability to organize data and write clear and concise reports, prepare business letters, explanations, and summaries with proper format, punctuation, spelling, and grammar, using all parts of speech; such as computer records, written guidance regarding records and appropriate organizational methods. Ability to compose documents and reports that analyze, synthesize and convey complex information accurately and professionally.
Math
  • Basic: ability to perform the four basic arithmetic operations of addition, subtraction, multiplication, division.
Communication Skills
  • Basic: Establishes and maintain effective working relationship and rapport with co-workers, supervisors, citizens, and the public. Provides basic information to others outside direct reporting relationships on procedures, issues, or general policies with clarity. Ability to understand and carry out oral and written instructions. Ability to deal courteously but firmly with individuals. Ability to evaluate what is being communicated to provide best information, advice and referrals in performing recordkeeping, data input, retrieval and relaying of information in precise, detail-oriented, thorough and consistent manner. Contact may require the consideration of different points of view to reach understanding and gain cooperation and acceptance of ideas. Ability to provide information and guidance that assists others in making decisions.
Independence and Decision-Making
  • Requires General Direction: normally performs the job by following general instructions or established standard operating procedures and/or policies. There is some discretion when making decisions among a few easily identifiable choices of the appropriate procedure or policy to apply to duties. Performance is reviewed frequently.
  • Makes decisions on what calls need to be transferred to City Emergency Communications and which calls can be answered by Records Division without further assistance. Serves as a resource to less experienced workers in matters of records and documents management. Demonstrates the ability to solve more difficult records and management problems under general supervision.
Technical Skills
  • Basic: uses standard technical skills appropriate to the assigned and apparent job responsibilities. Ability to enter and retrieve data from computerized/teletype files accurately and at a reasonable rate of speed with accuracy. Possesses basic understanding of available technology. Demonstrates skill in the use of Microsoft Office applications and departmental systems, software, and equipment.
Fiscal Responsibilities
  • No budgetary responsibilities. However, may handle monies and prepare/enter purchasing documents information for payment.
Supervisory Responsibilities
  • No responsibility for direction or supervision of others.
Other Characteristics
  • Organization, detail-oriented, and time management skills, sometimes under strict time constraints.
  • Effective customer service skills.
  • Emergency response.
  • Frequent change of tasks.
  • Working closely with others as part of a team.
  • Tedious or exacting work.
  • Performing multiple tasks simultaneously.
  • Constant interruptions and requests for service.
  • Work effectively with sensitive and confidential issues and information.
  • Non-traditional work schedule. Position may be required to work weekends, nights, holidays, standby/on-call, emergency on-call, and/or weather-related emergency on-call.
  • May be required to work additional hours outside normal schedule.
  • May require dealing with angry, frustrated and/or upset individuals.
Physical Conditions & Additional Information
Physical Demands
  • Light Work: Exerting up to 25 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to lift, carry, push, pull or otherwise move objects.
  • Work requires grasping, repetitive motions of wrists, hands, and/or fingers; typing; standing, pushing/pulling, and lifting. Requires adequate talking, hearing and seeing.
  • Must be able to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations;
  • Ability to observe details at close range (within a few feet of the observer).
Machines, Tools, Equipment, Software and Hardware:
  • Typically requires use of standard office equipment and telephone, and related software and hardware; and any other equipment as appropriate or as assigned.
Work Environment
  • Work is performed in an office environment where there may be exposure to computer screen for extended periods of time, monitor glare and dust.
  • The noise level in the work environment is usually moderate.
The City of Charlottesville is an Equal Opportunity Employer and supports workforce diversity at all levels of the organization. The City prohibits discrimination on the basis of race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and preg

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