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Personnel Administrator Jobs (NOW HIRING)

University of Utah

Office Administrators

Campus, IL · On-site

$56K - $62K/yr

  • Retirement

The Operations and Personnel Administrator supports the SFESOM Dean's Office by providing human resources, legal, and review committee support with minimum supervision, as well as other various ...

Compass Group

OFFICE PERSONNEL ADMIN

Fairfield, CT · On-site

$20/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

We are hiring immediately for full and part-time OFFICE PERSONNEL ADMIN positions. * Address : Sacred Heart University - 5151 Park Ave, Fairfield, CT 06825. Note: online applications accepted only.

Ripken Baseball, Inc.

Medical Personnel

Sandusky, OH · On-site

$18 - $20/hr

Emergency Medical Personnel administer care in accordance with state law, their scope of practice and department policy as directed by the SFP Management Team. Work times vary including weekend and ...

Sports Force Parks

Medical Personnel

Sandusky, OH

$18 - $20/hr

Emergency Medical Personnel administer care in accordance with state law, their scope of practice and department policy as directed by the SFP Management Team. Work times vary including weekend and ...

Compass Group

OFFICE ADMIN PERSONNEL

Schenectady, NY · On-site

$17.50 - $24/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

* We are hiring immediately for a full time OFFICE ADMIN PERSONNEL position. * Location : Union College - 807 Union Street, Schenectady, NY 12308 Note: online applications accepted only. * Schedule ...

PD Inc

  • Medical

  • Retirement

  • PTO

Citizen PD Inc International is seeking an experienced and mission-driven Master Endpoint Protection Administrator, a designated Key Personnel of the support contract, to provide Cybersecurity ...

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Personnel Administrator information

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$49.5K

$69.4K

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How much do personnel administrator jobs pay per year?

As of Aug 16, 2026, the average yearly pay for personnel administrator in the United States is $69,364.00, according to ZipRecruiter salary data. Most workers in this role earn between $57,000.00 and $78,500.00 per year, depending on experience, location, and employer.

What is a personnel administrator?

Personnel Administrators are professionals responsible for managing various administrative tasks related to a company's workforce. Their duties typically include maintaining employee records, assisting with recruitment and onboarding processes, handling payroll and benefits administration, and ensuring compliance with employment laws. They serve as a key liaison between employees and management, helping to resolve workplace issues and support HR policies. Personnel Administrators play a crucial role in maintaining organized and efficient human resources operations.

What are the key skills and qualifications needed to thrive as a personnel administrator?

To thrive as a Personnel Administrator, you need a solid understanding of HR principles, employment laws, and strong organizational skills, typically supported by a degree in human resources or business administration. Familiarity with HR information systems (HRIS), payroll software, and compliance tools is often required. Excellent interpersonal skills, attention to detail, and discretion in handling confidential information set top performers apart. These abilities are crucial for ensuring smooth HR operations, legal compliance, and effective support of both employees and management.

What are some common challenges faced by personnel administrators when managing employee records, and how can these be addressed?

Personnel Administrators often face challenges such as ensuring the accuracy and confidentiality of employee records, staying compliant with changing labor laws, and managing a large volume of data efficiently. To address these issues, it's important to use secure HR information systems, regularly update records, and stay informed about regulatory changes through ongoing training. Effective communication with other departments and attention to detail also play a crucial role in maintaining record integrity and supporting organizational needs.

What does a personnel administrator do?

A personnel administrator manages employee records, handles recruitment, onboarding, and employee relations, and ensures compliance with employment laws. They often use HR software and require strong organizational and communication skills to support HR functions within an organization.

Who are the top companies hiring for Personnel Administrator jobs?

The top employers for Personnel Administrator jobs are:

What are popular job titles related to Personnel Administrator jobs?

For Personnel Administrator jobs, the most frequently searched job titles are:

Personnel Administrator jobs near you
Infographic showing various Personnel Administrator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, 2% Contract, and 1% Nights. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $69,364 per year, or $33.3 per hour.

Office Administrators

University of Utah

Campus, IL • On-site

$56K - $62K/yr

Full-time

Retirement

Re-posted 12 days ago

University Of Utah rating

7.2

Company rating: 7.2 out of 10

Based on 159 frontline employees who took The Breakroom Quiz

385th of 618 rated colleges and universities

Job description

Details
Open Date 07/20/2026 Requisition Number PRN45694B Job Title Office Administrators Working Title Operations and Personnel Administrator Career Progression Track P00 Track Level P4 - Advanced FLSA Code Administrative Patient Sensitive Job Code? No Standard Hours per Week 40 Full Time or Part Time? Full Time Shift Day Work Schedule Summary
Monday - Friday, business hours. This position requires at least 24 hours/week presence onsite and is located at 1925 E Spence Eccles Drive Salt Lake City, UT 84132. May on occasion require 7:00 am virtual meeting participation.
VP Area U of U Health - Academics Department 01473 - SOM Administration Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range $56,000-$62,000/annually Close Date 09/21/2026 Priority Review Date (Note - Posting may close at any time) Job Summary
The Spencer Fox Eccles School of Medicine (SFESOM) at the University of Utah combines excellence in teaching, research, and clinical expertise to train tomorrow's physicians for the rapidly changing world of medicine. The Mission-Driven Medical Degree (MD) Program in the SFESOM Dean's Office emphasizes community, relationships, and collaboration.
The Operations and Personnel Administrator supports the SFESOM Dean's Office by providing human resources, legal, and review committee support with minimum supervision, as well as other various administrative functions. This position is a team member of the Administrative Unit and reports to the Director of Administration & Personnel.
Office Administrators
Oversee general office operations. Coordinate all aspects of the daily office environment including, but not limited to, office maintenance, ordering office supplies, and other duties to ensure the office operates smoothly and efficiently. Coordinate office equipment maintenance and initiate facility repair requests with building management and/or outside vendors. Work closely with executives and management on coordination of local culture and engagement initiatives including planning and logistics. Act as the face of the office and develop and maintain relationships with building management services, vendors, caterers, and various internal departments. Coordinate and schedule internal/external meetings, and conference/video calls on behalf of leaders. May be responsible for managing office budget and contract/price negotiations with vendors. May perform other duties including accounting support, reception, payroll, facilities, maintenance, supply management, and various back office functions.
Learn more about the great benefits of working for University of Utah: benefits.utah.edu
The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.
Responsibilities
Role Specific:
Human Resources Support
Provides recruitment support by posting jobs, managing applicant workflow, following-up on special handling flags
Provides onboarding support by preparing the offer letter, processing pre-hire checks (hiring proposal, background check, drug screening, references, gathers personal information, etc.), completing Form I-9, schedules and conducting Dean's Office orientation
Prepares and distributes monthly staff newsletter
Updates personnel records
Updates and maintains organizational charts
Provides support with annual processes (performance management, training compliance, budget preparedness, etc.)
Maintains various SFESOM contact directories (online, listservs, payroll lists, etc.)
Provides back-up support to Payroll Reporters
Special human resources projects as assigned
Legal & Review Committee Support
Acts as main point of contact between SFESOM MD program and the University's Office of General Counsel in the processing of affiliation agreement contracts
Works collaboratively with other SFESOM MD program teams to receive, complete, track, and finalize affiliation agreement contracts in a timely and effective manner
Maintains finalized affiliation agreement contracts by monitoring expiration and renewal dates
Provides support for the SFESOM MD program Advancement Review Committee (ARC) by scheduling student and faculty subcommittees
Prepares and distributes materials, takes minutes, and tracks outcomes for ARC subcommittee meetings
Partners closely with SFESOM Student Affairs and SFESOM Curriculum leadership, students, and faculty to ensure timely, efficient, and seamless subcommittee meetings
Maintains organized files
Other Administrative Functions
Manages departmental purchasing card, including making purchases and checking the card out to other approved SFESOM individuals
Participates in departmental budget meetings
May provide one-time or limited support to administrative unit team members on various special projects


Office Administrator, IV
Oversee general office operations. Coordinate all aspects of the daily office environment including, but not limited to, office maintenance, ordering office supplies, and other duties to ensure the office operates smoothly and efficiently. Coordinate office equipment maintenance and initiate facility repair requests with building management and/or outside vendors. Work closely with executives and management on coordination of local culture and engagement initiatives including planning and logistics. Act as the face of the office and develop and maintain relationships with building management services, vendors, caterers, and various internal departments. Coordinate and schedule internal/external meetings, and conference/video calls on behalf of leaders. May be responsible for managing office budget and contract/price negotiations with vendors. May perform other duties including accounting support, reception, payroll, facilities, maintenance, supply management, and various back office" functions. Recognized as subject matter expert and advanced individual contributor professional. Requires specialized skill set. Conducts highly complex work, unsupervised and with extensive latitude for independent judgment.
Requires a bachelor's (or equivalency) + 8 years or a master's (or equivalency) + 6 years of directly related work experience.
This is an Advanced-Level position in the General Professional track.
Job Code: P22724
Grade: P16

Minimum Qualifications
EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels:


Office Administrator, IV: Requires a bachelor's (or equivalency) + 8 years or a master's (or equivalency) + 6 years of directly related work experience.


Preferences Type Benefited Staff Special Instructions Summary Additional Information
The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at the: University of Utah NonDiscrimination page.
Online reports may be submitted at https://oeo.utah.edu

https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.

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About University of Utah

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The University of Utah is the state’s flagship institution of higher education, with 18 schools and colleges, more than 100 undergraduate majors and graduate programs, and an enrollment of more than 38,000 students. It is a member of the Association of American Universities—an invitation-only, prestigious group of 71 leading research institutions. The U is advancing a new national model for higher education that delivers societal impact through education, research, health care, and community service, while making social, economic, and cultural contributions that improve lives across Utah and around the world.

Industry

Colleges, universities, and professional schools

Company size

10,000+ Employees

Headquarters location

Salt Lake City, UT, US

Year founded

1850

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