Payroll Assistant Jobs in Bothell, WA (NOW HIRING)

Immigration / Work Authorization Notice:Applicants must be currently authorized to work in the United States. iSpot is not able to sponsor or take over sponsorship of an employment visa for this position at this time.
iSpot competes for the best talent. Our compensation packages consist of salary and equity in one of Seattle's hottest start-ups, as well as other standard benefits. Most importantly, we provide a really interesting working experience, and the chance to contribute to the success of something great.
What You'll Be Part Of:
Join a team on a high-growth trajectory. At iSpot.tv, our company mission is to Accelerate Growth with AI-Driven Unified Video Ad Measurement. You will achieve this as part of the accounting team by accelerating iSpot's growth through fiduciary responsibility, real-time financial visibility, operational excellence, and investor trust.
As the Payroll Manager, you are not just an operator; you are the strategic architect of our payroll engine. We are seeking industry-best talent who doesn't just record data but actively builds the future of our financial function. This role is a leadership platform for innovation; you will play a key part in identifying, designing, and implementing cutting-edge automation and Al-driven process improvements to drive massive efficiency and global scalability.
Responsibilities:
• End-to-End Ownership: Oversee and manage full-cycle domestic payroll processing with expert-level precision using ADP, ensuring absolute accuracy in employee compensation
• Compliance & Tax Strategy: Direct all payroll tax/compliance efforts, including multi-state registrations, tax notice resolution, and proactive monitoring of changing labor laws
• Process Architecture: Design, optimize, and implement scalable SOPs for payroll workflows, moving from manual intervention to automated, "touchless" processing where possible
• AI Implementation: Strategically identify and deploy Al-driven tools (e.g., for automated data validation, employee inquiry chatbots, or policy analysis) to streamline payroll tasks
• Service Excellence: Lead the payroll function as a high-touch internal advisory service, resolving complex payroll and tax queries with a focus on speed and clarity
• System Optimization: Serve as the primary business owner for ADP and integrated HRIS tools, leading system audits and configuration updates to support company growth
• Cross-Functional Collaboration: Partner with HR, Legal, and the GL team to ensure seamless data flow for payroll accounting and assist with audit requests and regulatory reporting
Qualifications and Education Requirements:
• Payroll Leadership & ADP Expertise: 7+ years of experience in payroll administration with extensive, hands-on knowledge of ADP (Workforce Now preferred), including experience leading or managing the payroll function
• The "Builder" Mindset: Proven experience designing payroll processes and setting up systems in a fast-paced, high-growth tech environment
• Compliance Expert: Deep understanding of federal, state, and local payroll tax regulations and experience resolving complex compliance issues
• Problem Solver: Exceptional analytical skills with a proactive mindset
• Tech Savvy: A drive to use AI and automation to provide the real-time visibility the business needs
• Communication: Excellent verbal and written skills to act as a trusted advisor to employees and stakeholders
• Education: Bachelor's degree in Accounting, Finance, or a related field; CPP (Certified Payroll Professional) designation is a significant plus
Preferred Skills:
• Experience in SaaS or high-growth tech industries
• Experience with NetSuite ERP integration
• Public company or IPO-readiness experience
Target cash compensation range: $104,000-130,000USD Annually
We are committed to providing competitive, market-informed compensation. The cash compensation above includes base salary, variable commission for employees in eligible roles, and annual bonus targets for eligible roles. In addition to cash compensation, all full time iSpotters are eligible to participate in iSpot's equity plan to receive stock options. Non-exempt roles will also be eligible for (pre-approved) overtime pay. Individual compensation packages are influenced by different factors unique to each candidate, including their skills, experience, qualifications and other job-related reasons.
For more information on total rewards package, go HERE
Hybrid & Flexible Workplace Policy
iSpot supports a hybrid and flexible workplace. Depending on location and work responsibilities, employees may be designated as full-time or part-time office-based or a fully remote employee. A hybrid work schedule indicates that you work in the office some days and work from home other days. The best hybrid workplaces allow for flexibility while also encouraging consistency.
Those local or living in surrounding areas to one of our offices (Bellevue, WA or New York, NY) will work a hybrid schedule, coming into their local office 1-3 days a week. While those in a role, not office-based and located further away from our offices, will work a fully remote schedule. If you have questions regarding exact details of our hybrid & flexible workplace policy, please let your recruiter know and they will discuss with you further.
#LI-Hybrid
If you don't feel you met every single requirement for the role, don't rule yourself out. Please apply anyway!
iSpot is an equal opportunity employer. All applicants will receive consideration for employment without regard to race, ethnicity, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please contact our HR team.
California Residents applying for positions at iSpot can access our California Consumer Privacy Act here.