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Payroll Administrative Assistant Jobs in Rochester, MN

48forty Solutions

Office Manager

Lake City, MN · On-site

$28 - $30/hr

Your primary responsibility will be to ensure top administrative assistance to the plant and ... Complete daily, weekly and monthly operations reporting including payroll, production reporting ...

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All JobsPayroll Administrative JobsPayroll Administrative Assistant JobsPayroll Administrative Assistant Jobs in Rochester, MN

Payroll Administrative Assistant information

See Rochester, MN salary details

$14

$21

$29

How much do payroll administrative assistant jobs pay per hour?

As of Sep 9, 2026, the average hourly pay for payroll administrative assistant in Rochester, MN is $21.05, according to ZipRecruiter salary data. Most workers in this role earn between $18.56 and $23.22 per hour, depending on experience, location, and employer.

What is a payroll administrative assistant?

Payroll Administrative Assistants are professionals who support payroll departments by performing clerical and administrative tasks related to employee compensation. Their responsibilities typically include processing timesheets, updating payroll records, assisting with paycheck distribution, and addressing payroll-related inquiries from staff. They play a key role in ensuring payroll is processed accurately and on time, while also maintaining confidentiality and compliance with company policies and government regulations.

What skills and qualifications are needed to be a payroll administrative assistant?

To thrive as a Payroll Administrative Assistant, you need strong attention to detail, organizational skills, and a basic understanding of payroll procedures, often supported by a high school diploma or associate degree. Familiarity with payroll software such as ADP or QuickBooks, and knowledge of timekeeping and accounting systems are typically required. Excellent communication, discretion with sensitive data, and the ability to multitask effectively set top performers apart. These skills and qualities are vital to ensure timely, accurate payroll processing and maintain employee trust and compliance with regulations.

What challenges do payroll administrative assistants face, and how can they be managed?

Payroll Administrative Assistants often encounter challenges such as managing tight deadlines, ensuring accurate data entry, and staying updated with changing tax regulations. To handle these effectively, it’s important to maintain strong organizational skills, utilize payroll software efficiently, and communicate proactively with both HR teams and employees. Regular training and attention to detail can help minimize errors, while collaborating with other departments ensures that all payroll-related information is accurate and up to date.

What is the difference between Payroll Administrative Assistant vs Payroll Clerk?

AspectPayroll Administrative AssistantPayroll Clerk
CredentialsHigh school diploma; some roles may prefer certifications like CPP or payroll-specific coursesHigh school diploma; certifications are a plus but not always required
Work EnvironmentOffice setting, supporting HR and payroll teamsOffice environment, focused on payroll processing
Employer & Industry UsageCommon in HR departments across various industriesTypically found in finance or HR departments in similar industries
Search & Comparison IntentOften searched for by those seeking administrative payroll support rolesCompared for payroll processing and clerical duties

The Payroll Administrative Assistant and Payroll Clerk roles share similarities in credentials and work environment, often supporting payroll functions within organizations. The main difference lies in scope: the assistant may handle broader administrative tasks, while the clerk focuses more on payroll data entry and processing. Both roles are essential in payroll operations, with overlapping skills and industry usage.

What are popular job titles related to Payroll Administrative Assistant jobs in Rochester, MN?

For Payroll Administrative Assistant jobs in Rochester, MN, the most frequently searched job titles are:

What job categories do people searching Payroll Administrative Assistant jobs in Rochester, MN look for?

The top searched job categories for Payroll Administrative Assistant jobs in Rochester, MN are:

What cities near Rochester, MN are hiring for Payroll Administrative Assistant jobs?

Cities near Rochester, MN with the most Payroll Administrative Assistant job openings:

Payroll Administrative Assistant jobs near you
Infographic showing various Payroll Administrative Assistant job openings in Rochester, MN as of June 2026, with employment types broken down into 1% As Needed, 86% Full Time, 10% Part Time, 1% Temporary, and 2% Contract. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution, with an average salary of $45,682 per year, or $22 per hour.

Administrative Assistant

Stewartville, MN • On-site

Pump and Meter Services Inc
See more jobs at Pump and Meter Services Incexternal

$18.25 - $24.50/hr

Other

Posted 26 days ago

Job description

Administrative Assistant

The Administrative Assistant is responsible for providing accounting, finance, employee, and clerical support for Rochester Petroleum Equipment a division of Pump and Meter Service, Inc. This role has a focus on accounting responsibilities including accounts payable and accounts receivable functions. Other responsibilities include being a liaison for field and office staff and scheduling technicians. This role also requires performing routine administrative functions such as organizing and maintaining paper and electronic files, assisting with answering the phone, and participating in meetings.

Responsibilities:
  • Enter job orders and change orders for service and construction jobs.
  • Create, post, and send customer invoices.
  • Assist with closing jobs and answering job inquiries regarding the progress of jobs.
  • Post and invoice sales orders.
  • Create accounts receivable deposits.
  • Create purchase orders.
  • Code, process, and enter accounts payable invoices and employee reimbursements.
  • Code and process credit card payments.
  • Create assignments on the dispatch board to schedule technicians.
  • Verify employee schedules and prepare timecards for payroll processing.
  • Track and assist scheduling employee training and certifications.
  • Assist with answering the phone system and directing customer calls.
  • Assist with creating service orders.
  • Process company mail.
  • Participate in weekly and monthly meetings as assigned.
Qualifications:
  • Highschool Diploma, GED, or equivalent.
  • 2-3 years previous work-related skill, knowledge, or experience in accounts receivable, accounts payable or related finance field.
  • Excellent verbal and written communication in English.
  • Proficient in Microsoft Office Suite.
  • Excellent organizational skills.
  • Excellent time management.
  • Excellent telephone and interpersonal skills.
  • Ability to meet deadlines.
  • Ability to display a positive and helpful attitude.
  • Ability to work with confidential and sensitive information.
  • Ability to adapt to change.

Physical Demands and Work Environment:

While performing the duties of this job, the Administrative Assistant will typically be in an office setting. The Administrative Assistant is frequently required to operate a computer and file and retrieve written documents. The physical demands include, but are not limited to, standing, sitting, walking, lifting, carrying, reaching, handling, kneeling, crouching, and bending.

Disclaimer and Acknowledgement

The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, or to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications, and objectives required of employees assigned to this job.

This is not a contract of employment, employment remains at-will and may be terminated by either party at any time, with or without notice or reason.

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