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Payroll Administrative Assistant Jobs (NOW HIRING)

Fiducial Inc

Payroll Administrative Assistant

Columbia, MD

$18.75 - $23.50/hr

... administrative support to the payroll department by assisting with payroll processing, maintaining records, and ensuring accurate and timely payroll.20 - 25 hours a week Essential Duties Assist with ...

Fiducial Inc

Payroll Administrative Assistant

Columbia, MD

$18.75 - $23.50/hr

... administrative support to the payroll department by assisting with payroll processing, maintaining records, and ensuring accurate and timely payroll. 20 - 25 hours a week Essential Duties * Assist ...

Fiducial Inc.

Payroll Administrative Assistant

Columbia, MD · On-site

$20 - $25/hr

... administrative support to the payroll department by assisting with payroll processing, maintaining records, and ensuring accurate and timely payroll. 20 - 25 hours a week Essential Duties * Assist ...

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How much do payroll administrative assistant jobs pay per hour?

As of Aug 22, 2026, the average hourly pay for payroll administrative assistant in the United States is $20.71, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $22.84 per hour, depending on experience, location, and employer.

What is a payroll administrative assistant?

Payroll Administrative Assistants are professionals who support payroll departments by performing clerical and administrative tasks related to employee compensation. Their responsibilities typically include processing timesheets, updating payroll records, assisting with paycheck distribution, and addressing payroll-related inquiries from staff. They play a key role in ensuring payroll is processed accurately and on time, while also maintaining confidentiality and compliance with company policies and government regulations.

What skills and qualifications are needed to be a payroll administrative assistant?

To thrive as a Payroll Administrative Assistant, you need strong attention to detail, organizational skills, and a basic understanding of payroll procedures, often supported by a high school diploma or associate degree. Familiarity with payroll software such as ADP or QuickBooks, and knowledge of timekeeping and accounting systems are typically required. Excellent communication, discretion with sensitive data, and the ability to multitask effectively set top performers apart. These skills and qualities are vital to ensure timely, accurate payroll processing and maintain employee trust and compliance with regulations.

What challenges do payroll administrative assistants face, and how can they be managed?

Payroll Administrative Assistants often encounter challenges such as managing tight deadlines, ensuring accurate data entry, and staying updated with changing tax regulations. To handle these effectively, it’s important to maintain strong organizational skills, utilize payroll software efficiently, and communicate proactively with both HR teams and employees. Regular training and attention to detail can help minimize errors, while collaborating with other departments ensures that all payroll-related information is accurate and up to date.

What is the difference between Payroll Administrative Assistant vs Payroll Clerk?

AspectPayroll Administrative AssistantPayroll Clerk
CredentialsHigh school diploma; some roles may prefer certifications like CPP or payroll-specific coursesHigh school diploma; certifications are a plus but not always required
Work EnvironmentOffice setting, supporting HR and payroll teamsOffice environment, focused on payroll processing
Employer & Industry UsageCommon in HR departments across various industriesTypically found in finance or HR departments in similar industries
Search & Comparison IntentOften searched for by those seeking administrative payroll support rolesCompared for payroll processing and clerical duties

The Payroll Administrative Assistant and Payroll Clerk roles share similarities in credentials and work environment, often supporting payroll functions within organizations. The main difference lies in scope: the assistant may handle broader administrative tasks, while the clerk focuses more on payroll data entry and processing. Both roles are essential in payroll operations, with overlapping skills and industry usage.

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Payroll Administrative Assistant jobs near you
Infographic showing various Payroll Administrative Assistant job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $43,077 per year, or $20.7 per hour.

Payroll/Administrative Assistant

Penington Painting Company LLC

Chandler, AZ

$55K - $65K/yr

Full-time, Per diem

Medical, Dental, Vision, Retirement, PTO

Posted 23 days ago

Job description

Payroll / Administrative Assistant

In office, full time | Monday?Friday, 7:00 AM ? 3:30 PM | $55,000 ? $65,000 per year

About the Role

Penington Painting Company is a small, close-knit office searching for a seasoned Payroll / Administrative Assistant to manage our payroll and help keep day-to-day operations running smoothly. This is a hands-on role on a lean team. Payroll is the core of the job, but in a small office everyone lends a hand, so we want someone who owns their work and is glad to step in wherever needed when the pace picks up.

We are looking for someone who wants to plant roots. This is a long-term role for a person seeking a stable home and real career growth, not a steppingstone. Our office promotes from within and invests in people who invest in us, and this very opening exists because we grow the people on our team.

What You'll Do

Payroll

? Process weekly multi-state construction payroll accurately and on time, with correct job and phase-code cost allocation across active projects

? Calculate and apply subsistence, per diem, and premium or travel pay per union and project rules

? Handle payroll corrections promptly and accurately

? Manage wage garnishments and Income Withholding Orders (IWOs) in line with state and federal requirements

? Prepare and submit certified payroll (WH-347 and state-equivalent reports) for prevailing-wage and public-works projects, applying the correct wage determinations and fringe rates by classification and jurisdiction

? Maintain union setup and reporting (fringes, dues, and related filings) and support union audits

Administrative Support

? Partner with the Recruitment Specialist on hiring and onboarding

? Help with new hire communication and 90-day check-ins

? Handle employment verifications and unemployment claims

? Coordinate exit paperwork and offboarding

? Act as a point of contact for our field crews

And, on a Small Team

? Pitch in wherever an extra set of hands is needed during busy stretches

What We're Looking For

? 5?8 years of payroll experience, including multi-state payroll

? Certified payroll experience (prevailing wage / Davis-Bacon reporting)

? Someone looking for a long-term, stable role with room to grow

? Sharp attention to detail and the ability to manage your work with little oversight

? A true team player: self-directed, but never "not my job"

? A positive attitude and a steady, dependable presence in the office

? Comfortable in a small-office setting where roles flex

A Plus, But Not Required

? Union payroll and reporting experience

? Bilingual (English / Spanish)

Why Join Us

You will be an essential part of a small admin team that prizes reliability, good attitudes, and people who take pride in doing things right. We offer predictable hours and a collaborative office where your work is noticed and valued. For the right person, this is a place to build a career that lasts, not just fill a job.

Compensation and Benefits

? $55,000 ? $65,000 per year, based on experience

? Health, dental, and vision insurance

? 401(k) retirement plan

? Health Savings Account (HSA)

? Paid time off (PTO)

Penington Painting Company is an equal opportunity employer.

Apply