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How much do payroll administrative assistant jobs pay per hour?

As of Jun 16, 2026, the average hourly pay for payroll administrative assistant in the United States is $20.71, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $22.84 per hour, depending on experience, location, and employer.

What does a payroll assistant do?

A payroll assistant supports the payroll department by collecting employee work hours, processing payroll data, and ensuring accurate salary payments. They often use payroll software and may verify tax withholdings and benefit deductions to ensure compliance and accuracy.

What are the key skills and qualifications needed to thrive as a Payroll Administrative Assistant, and why are they important?

To thrive as a Payroll Administrative Assistant, you need strong attention to detail, organizational skills, and a basic understanding of payroll procedures, often supported by a high school diploma or associate degree. Familiarity with payroll software such as ADP or QuickBooks, and knowledge of timekeeping and accounting systems are typically required. Excellent communication, discretion with sensitive data, and the ability to multitask effectively set top performers apart. These skills and qualities are vital to ensure timely, accurate payroll processing and maintain employee trust and compliance with regulations.

What are Payroll Administrative Assistants?

Payroll Administrative Assistants are professionals who support payroll departments by performing clerical and administrative tasks related to employee compensation. Their responsibilities typically include processing timesheets, updating payroll records, assisting with paycheck distribution, and addressing payroll-related inquiries from staff. They play a key role in ensuring payroll is processed accurately and on time, while also maintaining confidentiality and compliance with company policies and government regulations.

What is the difference between Payroll Administrative Assistant vs Payroll Clerk?

AspectPayroll Administrative AssistantPayroll Clerk
CredentialsHigh school diploma; some roles may prefer certifications like CPP or payroll-specific coursesHigh school diploma; certifications are a plus but not always required
Work EnvironmentOffice setting, supporting HR and payroll teamsOffice environment, focused on payroll processing
Employer & Industry UsageCommon in HR departments across various industriesTypically found in finance or HR departments in similar industries
Search & Comparison IntentOften searched for by those seeking administrative payroll support rolesCompared for payroll processing and clerical duties

The Payroll Administrative Assistant and Payroll Clerk roles share similarities in credentials and work environment, often supporting payroll functions within organizations. The main difference lies in scope: the assistant may handle broader administrative tasks, while the clerk focuses more on payroll data entry and processing. Both roles are essential in payroll operations, with overlapping skills and industry usage.

What is the highest paying administrative assistant job?

The highest paying administrative assistant roles are often executive assistants or senior administrative assistants working in industries like finance, law, or technology. These positions typically require advanced skills, experience, and sometimes specialized certifications, and they can offer salaries significantly higher than standard administrative roles.

What is the highest paying job in payroll?

The highest paying roles in payroll typically include Payroll Manager, Payroll Director, or Payroll Vice President, which involve overseeing payroll operations and strategy. These positions often require extensive experience, leadership skills, and knowledge of payroll systems and compliance, and they can earn six-figure salaries depending on the organization and location.

What are some typical challenges faced by Payroll Administrative Assistants, and how can they be managed effectively?

Payroll Administrative Assistants often encounter challenges such as managing tight deadlines, ensuring accurate data entry, and staying updated with changing tax regulations. To handle these effectively, it’s important to maintain strong organizational skills, utilize payroll software efficiently, and communicate proactively with both HR teams and employees. Regular training and attention to detail can help minimize errors, while collaborating with other departments ensures that all payroll-related information is accurate and up to date.

What does a payroll administrative assistant do?

A payroll administrative assistant handles tasks related to processing employee compensation, including calculating wages, managing timesheets, and ensuring accurate payroll records. They often use payroll software and collaborate with HR and finance departments to ensure compliance with company policies and legal requirements.
What cities are hiring for Payroll Administrative Assistant jobs? Cities with the most Payroll Administrative Assistant job openings:
What states have the most Payroll Administrative Assistant jobs? States with the most job openings for Payroll Administrative Assistant jobs include:
What job categories do people searching Payroll Administrative Assistant jobs look for? The top searched job categories for Payroll Administrative Assistant jobs are:
Payroll Administrative Assistant jobs near you
Infographic showing various Payroll Administrative Assistant job openings in the United States as of June 2026, with employment types broken down into 1% As Needed, 93% Full Time, 4% Part Time, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $43,077 per year, or $20.7 per hour.
District Payroll and Human Resources Administrative Assistant

District Payroll and Human Resources Administrative Assistant

Norridge School District 80

Norridge, IL • On-site

$18.75 - $23.50/hr

Full-time

Posted 11 days ago

Job description

Position Type:
Secretarial/Clerical/Secretary - 12-Months
Date Posted:
5/28/2026
Location:
Norridge School District 80
Date Available:
ASAP
Closing Date:
open until filled
District Payroll and human Resources Administrative Assistant
The Payroll and Human Resources Administrative Assistant serves as a key member of the District Office team, providing direct support to the Chief School Business Official (CSBO) and assisting with payroll, human resources, and general administrative operations. This position plays a critical role in ensuring accurate payroll processing, maintaining confidential personnel records, and supporting compliance with Board of Education policies and applicable state and federal regulations.
The ideal candidate is detail-oriented, highly organized, and able to manage multiple responsibilities in a fast-paced school district environment while maintaining professionalism and confidentiality at all times.
Please see job description for more information.
Attachment(s):
  • District Payroll_HR Administrative Assistant.pdf

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