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Payroll Administrative Assistant Jobs (NOW HIRING)

Peyton Resource Group (PRG)

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HR/Payroll Administrative Assistant

Valencia, CA · On-site

$21 - $25/hr

Position Summary The HR/Payroll Administrative Assistant supports a wide range of HR functions, including onboarding new hires, maintaining employee records, coordinating employee engagement ...

Ineos

HR/Payroll Assistant

League City, TX · Hybrid

$17.25 - $23/hr

The Payroll/HR Administrative Assistant will work as a key member of the O&P USA Human Resources Team at the League City, TX office. The Payroll/HR Administrative Assistant reports to the Human ...

U-DINING LLC

HR/Payroll/Admin Asst. (6787)

Edmond, OK · On-site

$18/hr

Human Resources, Payroll & Administrative Assistant Starting Pay: $18.00 and up depending on experience Full-Time Monday through Friday | Advancement Opportunities We're looking for a dependable ...

Bowhead

SCA Administrative Assistant

NJ · On-site

$18.75 - $25.25/hr

Maintain personnel files and assist with human resources documentation. * Assist with purchasing documentation and payroll administrative support. * Maintain organized filing systems and contract ...

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Payroll Administrative Assistant information

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How much do payroll administrative assistant jobs pay per hour?

As of Aug 22, 2026, the average hourly pay for payroll administrative assistant in the United States is $20.71, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $22.84 per hour, depending on experience, location, and employer.

What is a payroll administrative assistant?

Payroll Administrative Assistants are professionals who support payroll departments by performing clerical and administrative tasks related to employee compensation. Their responsibilities typically include processing timesheets, updating payroll records, assisting with paycheck distribution, and addressing payroll-related inquiries from staff. They play a key role in ensuring payroll is processed accurately and on time, while also maintaining confidentiality and compliance with company policies and government regulations.

What skills and qualifications are needed to be a payroll administrative assistant?

To thrive as a Payroll Administrative Assistant, you need strong attention to detail, organizational skills, and a basic understanding of payroll procedures, often supported by a high school diploma or associate degree. Familiarity with payroll software such as ADP or QuickBooks, and knowledge of timekeeping and accounting systems are typically required. Excellent communication, discretion with sensitive data, and the ability to multitask effectively set top performers apart. These skills and qualities are vital to ensure timely, accurate payroll processing and maintain employee trust and compliance with regulations.

What challenges do payroll administrative assistants face, and how can they be managed?

Payroll Administrative Assistants often encounter challenges such as managing tight deadlines, ensuring accurate data entry, and staying updated with changing tax regulations. To handle these effectively, it’s important to maintain strong organizational skills, utilize payroll software efficiently, and communicate proactively with both HR teams and employees. Regular training and attention to detail can help minimize errors, while collaborating with other departments ensures that all payroll-related information is accurate and up to date.

What is the difference between Payroll Administrative Assistant vs Payroll Clerk?

AspectPayroll Administrative AssistantPayroll Clerk
CredentialsHigh school diploma; some roles may prefer certifications like CPP or payroll-specific coursesHigh school diploma; certifications are a plus but not always required
Work EnvironmentOffice setting, supporting HR and payroll teamsOffice environment, focused on payroll processing
Employer & Industry UsageCommon in HR departments across various industriesTypically found in finance or HR departments in similar industries
Search & Comparison IntentOften searched for by those seeking administrative payroll support rolesCompared for payroll processing and clerical duties

The Payroll Administrative Assistant and Payroll Clerk roles share similarities in credentials and work environment, often supporting payroll functions within organizations. The main difference lies in scope: the assistant may handle broader administrative tasks, while the clerk focuses more on payroll data entry and processing. Both roles are essential in payroll operations, with overlapping skills and industry usage.

More about Payroll Administrative Assistant jobs

What cities are hiring for Payroll Administrative Assistant jobs?

Cities with the most Payroll Administrative Assistant job openings:

What states have the most Payroll Administrative Assistant jobs?

States with the most job openings for Payroll Administrative Assistant jobs include:

What job categories do people searching Payroll Administrative Assistant jobs look for?

The top searched job categories for Payroll Administrative Assistant jobs are:

Payroll Administrative Assistant jobs near you
Infographic showing various Payroll Administrative Assistant job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $43,077 per year, or $20.7 per hour.

HR/Payroll Administrative Assistant

Peyton Resource Group (PRG)

Valencia, CA • On-site

$21 - $25/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 14 days ago

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Job description

 

Position Summary

The HR/Payroll Administrative Assistant supports a wide range of HR functions, including onboarding new hires, maintaining employee records, coordinating employee engagement initiatives, and assisting throughout the employee lifecycle. This role places a strong emphasis on biweekly payroll processing and serves as a key liaison between HR and employees. The ideal candidate is comfortable working independently, communicates effectively with employees, supervisors, and leadership, and takes pride in accuracy, organization, and follow-through.

 

Duties & Responsibilities

Maintain accurate and up-to-date personnel files, records, documentation, and databases.

Answer employee questions regarding policies, benefits, hiring processes, and other HR-related matters; escalate more complex issues to the HR Business Partner or management.

Process biweekly payroll through ADP Workforce Now, including PTO entry, benefits auditing, payroll corrections, and check distribution.

Complete Forms I-9, verify documentation, and maintain I-9 records.

Coordinate new hire background checks and drug screenings.

Assist with onboarding and offboarding documentation, orientations, training sessions, status changes, benefits materials, and related paperwork.

Assist with recruiting activities and interview coordination.

Help plan and execute employee events, benefits enrollment, organization-wide meetings, employee recognition programs, holiday parties, and retirement celebrations.

Occasional travel is required, including quarterly trips to the San Antonio facility to review HR processes, conduct in-person employee check-ins, and support Open Enrollment.

 

Required Skills

Proficiency with HRIS/payroll platforms, preferably ADP Workforce Now.

Working knowledge of I-9 compliance and employment eligibility verification.

Strong organizational skills with the ability to coordinate HR activities across multiple locations.

Excellent written and verbal communication skills.

High attention to detail, especially with payroll, audits, employee records, and compliance-sensitive documentation.

Ability to maintain confidentiality and handle sensitive employee information with discretion.

Proficiency with Microsoft Office Suite (Excel, Word, Outlook).

Strong time management skills and ability to prioritize in a fast-paced environment.

Collaborative mindset with the ability to work effectively across departments and locations.

Education & Experience

Associate degree and/or related certification preferred.

1–2 years of Human Resources experience.

Basic understanding of HR principles, practices, and procedures.

Hands-on payroll processing experience required.

ADP Workforce Now experience strongly preferred.

Proficiency with Microsoft Office Suite or related software.

Company Description

Who We Are:
Peyton Resource Group (PRG) has a 20-year track record of delivering real results for our clients. With offices in Dallas, San Antonio and Austin, PRG is an innovative industry leader utilizing the latest technology to drastically reduce the time-to-hire problem plaguing most companies today.
What We Do: We innovate. We understand. We collaborate. We move forward. We get IT done.

How We Do It:
We partner with world-class organizations that offer exciting career paths to their employees.
We cultivate relationships with the best and brightest talent in the marketplace.
We leverage technology in a way that is helping to redefine the staffing industry.
Our Results: We solve today's critical staffing challenges, while delivering best-of-class professionals to our clients.