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Payroll Administrative Assistant Jobs (NOW HIRING)

MTM Transit

Administrative Assistant Payroll

Reno, NV · On-site

$21.06/hr

The Administrative Assistant (Payroll) is responsible for general administrative duties as well all processing payroll and providing additional accounting support for the General Manager and ...

U-DINING LLC

HR/Payroll/Admin Asst. (6787)

Edmond, OK · On-site

$18/hr

Human Resources, Payroll & Administrative Assistant Starting Pay: $18.00 and up depending on experience Full-Time Monday through Friday | Advancement Opportunities We're looking for a dependable ...

BBSI- Modesto

Adminstrative/Payroll Assistant

Modesto, CA · On-site

$25 - $28/hr

Administrative/Payroll Assistant JOB I.D #76272 Overview of Job Duties: If you are looking for a career opportunity with a company that has a history of more than 20 years of stability and still ...

New

Bowhead

SCA Administrative Assistant

NJ · On-site

$18.75 - $25.25/hr

Maintain personnel files and assist with human resources documentation. * Assist with purchasing documentation and payroll administrative support. * Maintain organized filing systems and contract ...

Andy Frain Services

Payroll Office Admin Assistant

Aurora, IL · On-site

$18.25 - $23/hr

We are currently seeking a detail-oriented and organized Administrative Assistant to join our friendly Payroll team at Andy Frain Services. This role would ideally suit someone with some experience ...

Andy Frain Services

Payroll Office Admin Assistant

Aurora, IL · On-site

$18.25 - $23/hr

We are currently seeking a detail-oriented and organized Administrative Assistant to join our friendly Payroll team at Andy Frain Services. This role would ideally suit someone with some experience ...

DPDHL

Administrative Assistant II

Marengo, OH · On-site

$21.10/hr

Administrative Assistant II Shift: Monday - Friday 9a-5p Pay: $21.10 In addition to the general ... A Minimum of one year Payroll/Administrative experience is required Be part of the world's largest ...

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Payroll Administrative Assistant information

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How much do payroll administrative assistant jobs pay per hour?

As of Aug 23, 2026, the average hourly pay for payroll administrative assistant in the United States is $20.71, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $22.84 per hour, depending on experience, location, and employer.

What is a payroll administrative assistant?

Payroll Administrative Assistants are professionals who support payroll departments by performing clerical and administrative tasks related to employee compensation. Their responsibilities typically include processing timesheets, updating payroll records, assisting with paycheck distribution, and addressing payroll-related inquiries from staff. They play a key role in ensuring payroll is processed accurately and on time, while also maintaining confidentiality and compliance with company policies and government regulations.

What skills and qualifications are needed to be a payroll administrative assistant?

To thrive as a Payroll Administrative Assistant, you need strong attention to detail, organizational skills, and a basic understanding of payroll procedures, often supported by a high school diploma or associate degree. Familiarity with payroll software such as ADP or QuickBooks, and knowledge of timekeeping and accounting systems are typically required. Excellent communication, discretion with sensitive data, and the ability to multitask effectively set top performers apart. These skills and qualities are vital to ensure timely, accurate payroll processing and maintain employee trust and compliance with regulations.

What challenges do payroll administrative assistants face, and how can they be managed?

Payroll Administrative Assistants often encounter challenges such as managing tight deadlines, ensuring accurate data entry, and staying updated with changing tax regulations. To handle these effectively, it’s important to maintain strong organizational skills, utilize payroll software efficiently, and communicate proactively with both HR teams and employees. Regular training and attention to detail can help minimize errors, while collaborating with other departments ensures that all payroll-related information is accurate and up to date.

What is the difference between Payroll Administrative Assistant vs Payroll Clerk?

AspectPayroll Administrative AssistantPayroll Clerk
CredentialsHigh school diploma; some roles may prefer certifications like CPP or payroll-specific coursesHigh school diploma; certifications are a plus but not always required
Work EnvironmentOffice setting, supporting HR and payroll teamsOffice environment, focused on payroll processing
Employer & Industry UsageCommon in HR departments across various industriesTypically found in finance or HR departments in similar industries
Search & Comparison IntentOften searched for by those seeking administrative payroll support rolesCompared for payroll processing and clerical duties

The Payroll Administrative Assistant and Payroll Clerk roles share similarities in credentials and work environment, often supporting payroll functions within organizations. The main difference lies in scope: the assistant may handle broader administrative tasks, while the clerk focuses more on payroll data entry and processing. Both roles are essential in payroll operations, with overlapping skills and industry usage.

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What cities are hiring for Payroll Administrative Assistant jobs?

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What states have the most Payroll Administrative Assistant jobs?

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What job categories do people searching Payroll Administrative Assistant jobs look for?

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Payroll Administrative Assistant jobs near you
Infographic showing various Payroll Administrative Assistant job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $43,077 per year, or $20.7 per hour.

Administrative Assistant - Payroll

AssuranceSD

Prairie Du Chien, WI • On-site

$17.75 - $22/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 25 days ago

Job description

Lori Knapp Choice part of the AssuranceSD family is a Mission-Driven Organization providing administrative services that enable individuals to take ownership of their personal care services, ensuring they receive quality and comprehensive care with minimal disruption. Our mission is to help strengthen communities by enabling individuals to elect and manage their care programs, including how, when, where, and who delivers these services. This allows care recipients to retain their dignity during often challenging times and ensures they receive the most appropriate services for their specific situation. Through facilitating self-directed home and communitybased services, AssuranceSD improves the standard of home care available to aging seniors and individuals with special needs.
General Responsibilities:
The Administrative Assistant II role is responsible for managing, processing, and maintaining all essential employment and payroll information for Self-Directed Services (SDS) employees. Operating in a fast-paced environment, this role serves as a key administrative anchor, handling critical regulatory requests, compliance documentation, and employee lifecycle updates. This role requires a high standard of professional integrity, a collaborative team player, and the ability to efficiently multitask to meet competing deadlines.
Essential Responsibilities:
  • Respond directly to incoming phone calls and emails from SDS members and employees; resolve inquiries efficiently using standard policy guidelines.
  • Evaluate complex or specialized questions and route them accurately to the correct department or specialist to ensure timely and precise resolutions.
  • Wage Attachments amp; R amp;D Fees: Promptly process and manage all legal payroll deductions, including wage garnishments, tax levies, and child support requests, ensuring strict adherence to court orders and deadlines. Responsible for the ongoing administration, calculation, and tracking of statutory Receiving and Disbursing (R amp;D) fees related to these attachments.
  • Maintain records and respond to all incoming Social Security paperwork, disability requests, and wage inquiries as required.
  • Respond professionally and accurately to external requests for employee verifications (e.g., lending institutions, housing authorities, and state agencies).
  • Serve as a point of contact for worker’s compensation questions and concerns; assist with initial incident intake and file management
  • Provide direct administrative assistance to the Payroll Department Supervisor, executing tasks, pulling reports, and completing special projects as directed.
  • Process SDS member and employee terminations within the system, ensuring final paperwork is completed, systems are updated, and external notifications are sent promptly.
  • Provide administrative support and direction for Quality Assurance (QA) initiatives to maintain program integrity and compliance with state regulations.
  • Provide friendly, professional backup coverage for the main office receptionist during lunches, breaks, or planned/unplanned absences, greeting visitors and routing phone calls.
  • Perform other operational responsibilities and duties as assigned to support the overarching vision, mission, and values of Lori Knapp Choice and AssuranceSD.
  • Assist with processing and monitoring Wisconsin Background Information Disclosure (BID) responses and caregiver background checks as needed to support the primary processor during high-volume periods or absences.
  • Provide adaptive support and assist with any other operational, administrative, or departmental needs that may arise across the organization where coverage or assistance is required.
AssuranceSD Benefit Package Includes:
  • Competitive Pay
  • Health insurance with Company Contributions
  • HSA
  • Holiday Pay
  • Paid time off
  • Dental insurance
  • Vision insurance
  • 401(k) with Company match
  • Life insurance
  • Long- and Short-Term Disability insurance
  • Parental leave
  • FMLA
Qualifications:
  • 2+ years of experience in payroll administration, human resources, or a high-volume administrative role (experience with SDS, CLTS, or Medicaid-funded programs is highly preferred).
  • High School Diploma or equivalent required; Associate degree in Business Administration, HR, or Finance is a plus.
  • Experience with Five9 or similar cloud phone systems is preferred
  • Knowledge of payroll compliance, garnishments, employment verification, and confidentiality practices.
  • Experience with Microsoft Office (Word, Excel, Outlook) and payroll/database software.
  • Knowledge of payroll compliance, garnishments, employment verification, and confidentiality practices
  • Ability to work accurately under deadlines while maintaining discretion with confidential information.
  • Strong organizational, multitasking, communication, and customer service skills
Equal Employer Opportunity Statement
We are an equal opportunity workplace, committed to equal employment opportunity regardless of race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, genetic information, veteran status, gender identity or expression, sexual orientation, or any other characteristic protected by applicable federal, state, or local law.
Disclaimer:
This job description outlines the general work required to execute core job responsibilities effectively. It is not intended to be a comprehensive inventory of all duties, responsibilities, expectations, and qualifications required of employees assigned to this job. Duties may change, and should be expected to change, at the Company’s discretion, as the business and this role evolves. Nothing herein is intended or establishes a contract of employment or Employment Agreement whatsoever and all employment remains “at will.” The signature below indicates you have read and understood this document, and again, is not intended in any way as an employment agreement or contract.

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