Pax8 Jobs (NOW HIRING)

United States (Remote)

Bring your Executive Assistant expertise to Pax8 and help empower senior leaders to operate at their best while driving operational excellence across the business.

As an Executive Assistant at Pax8, you will serve as a trusted partner to senior leadership - ensuring seamless day-to-day operations while enabling executives to stay focused on strategic priorities.

This role goes beyond traditional administrative support. You'll be a proactive, highly organized operator who thrives in a fast-paced environment, balancing multiple priorities while delivering with precision and discretion.

At Pax8, collaboration, trust, and curiosity are core to how we work. You'll partner with leaders and colleagues who value transparency, creative problem-solving, and continuous learning - creating an environment where you can grow your influence and make a meaningful impact.

Owning executive calendars - Managing complex schedules, coordinating meetings, and ensuring leaders stay focused on the highest priorities

🧭 Coordinating travel logistics - Booking flights, hotels, and transportation while ensuring seamless end-to-end itineraries

📬 Managing inbox communications - Prioritizing messages, drafting responses, and enabling clear, timely communication

📊 Preparing leaders for success - Developing agendas, gathering materials, and coordinating meeting logistics and technology

🤝 Supporting and participating in meetings - Capturing key takeaways, tracking action items, and ensuring follow-through

💼 Driving operational efficiency - Managing expense tracking and reimbursements while supporting ongoing business activities

🎯 Planning and executing events - Coordinating logistics and ensuring successful internal and external events

🗂 Creating polished communications - Drafting and editing presentations, reports, and executive-level materials

Your work will directly enable executive effectiveness - bringing structure, clarity, and efficiency to daily operations. You'll help create an environment where leaders can focus on strategy, accelerate decision-making, and drive business success.

• Significant experience (5+ years) supporting senior-level leaders in a fast-paced environment
• Exceptional organizational and time management skills with a strong attention to detail
• Strong communication and interpersonal skills with the ability to engage across all levels
• High level of discretion and professionalism when handling confidential information
• Proficiency in modern office tools and administrative systems
• A proactive, solutions-oriented mindset with the ability to anticipate needs and take initiative
  

🎓 Bachelor's degree in a related field or equivalent work experience
How we hire

At Pax8, we care deeply about building genuine, trust based relationships - starting with how we hire.

To protect our business, our teams, and our customers, we use a range of measures throughout the recruitment process to help confirm authenticity and prevent fraud. These safeguards are designed to be fair, respectful, and proportionate, and may evolve as risks change. By applying, you acknowledge that we take steps to verify identity and representation during hiring. If you're applying as your authentic self, you have nothing to worry about - we're excited to meet you.

We also use thoughtfully applied AI-enabled tools to support our hiring process. These tools may assist with tasks such as reviewing or prioritizing applications, but hiring decisions are made by our people. More information is available in our Recruitment Privacy Notice. If you have questions about how we hire or would prefer not to have your application supported by these tools, you can opt out at any part of our process.

We encourage you to apply even if you don't meet 100% of the criteria. We're committed to diverse perspectives, inclusive hiring and sharing your transferrable skills. To fulfil this role, you must hold valid right to work in United States.
Compensation:
Qualified candidates can expect a compensation range of $54,803 to $78,290, Or more depending on experience.

• Medical, dental and vision insurance

• Employer-paid life insurance

• Employer-paid short-term and long-term disability insurance

• 401(k) with employer match

• Flexible paid time off

• 10 paid holidays

• Paid parental leave

• Employee assistance program

• LinkedIn Learning access

• Paid volunteer time

• Home office allowance

• Employee resource groups

• Travel insurance

• Lifestyle spending account
  

There's extensive room for a talented individual to grow at pace - whether that's advancing quickly in this role or exploring one of the many opportunities across our global organization. You'll have access to our internal development hub designed to accelerate your skills and stretch your potential. Alongside specialist Learning & Development trainers, you'll also tap into AI powered tools, "born in the cloud" mentors, and cross continent collaboration that broaden your perspective and sharpen your expertise. We'll give you the space, trust, and the right projects to help you thrive - and full visibility of what it takes to reach your next level.

Our mission is to build the managed intelligence marketplace and empower small businesses to do more with smarter technology. We are a fast-growing, dynamic, and high-energy organization with a start-up feel, allowing you to make a meaningful impact on the business. Culture is also important to us, and at Pax8, it's business, and it IS personal. We are passionate, creative, and unconventional. We work hard, keep it fun, and expect the best! We Elev8 each other. We Advoc8 for our partners. We Innov8 continuously. We Celebr8 life.

As part of our hiring process, we are required to undertake pre-employment checks on all candidates that are successful in their application with Pax8. As part of these checks Pax8 will request ID verification, reference requests and qualification checks (additional checks may be completed for certain countries, such as criminal and financial). All checks are completed by our third-party provider, First Advantage. Once checks have been completed all candidates will receive a copy for their records.

Pax8 are an equal opportunities employer and welcome individuals who are in possession of the appropriate requirements to work within the country you have applied for. Offered individuals will be asked to undertake identity, security compliance and reference checks. Your privacy is important to us. Your data will be held in accordance with local best practices and processed only in accordance with our recruiting processes. Privacy notice: https://www.pax8.com/en-us/terms/job-applicant-privacy-notice/