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Reporting to the Senior Director, Research & Prospect Management, the Assistant Director supports the University’s prospect development, fundraising, engagement, and reputational risk screening efforts. This role conducts appropriate-level research and screening on prospective donors, alumni, volunteers, speakers, and other external constituents to inform institutional awareness of potential risks. The position emphasizes efficient, scalable screening practices—leveraging standard tools and processes for most cases and escalating for more in-depth review when warranted. The Assistant Director contributes to consistent documentation, data integrity, and process improvement across research, screening, and CRM activities, while collaborating with senior leadership and institutional partners on higher-profile or complex situations.

Essential Functions

• Conduct baseline screening and research using internal tools (e.g., automated screening platforms) and targeted media/public record review for donors, prospects, alumni, and other constituents.
• Perform enhanced research for select cases that warrant deeper review based on established criteria (e.g., elevated visibility, reputational considerations, or institutional risk factors).
• Identify and document potential reputational or compliance-related considerations, applying established guidelines and escalating findings as appropriate.
• Prepare brief summaries or due diligence reports for higher-profile or complex cases, supporting internal review by senior leadership and cross-functional partners.
• Support screening and research for a wide range of engagement activities, including philanthropic conversations, volunteer leadership roles, speaking opportunities, and public-facing events.
• Track, document, and code screening activities and outcomes within CRM and related systems.
• Ensure alignment with institutional policies and support consistent application of screening standards and practices.
• Contribute to process improvements, workflow efficiencies, and documentation standards to support a scalable and sustainable screening and research function.
• Collaborate with Research & Prospect Management colleagues to support broader team priorities, particularly during periods of fluctuating screening volume.
• Other Duties as assigned

Competency Aptitudes

Leadership

• Responsible for complex projects with guidance by leadership
• Develop comprehensive project leadership (own all project components)

Autonomy

• Create, manage, and execute critical elements for the department/project/program
• Perform project analysis; devise and implement process improvements to optimize outcomes

Complexity

• Scope of work is highly visible and is pan-University or pan-Foundation
• Subject matter expert of department/project/program operations

Strategy

• Assist with strategy development, projects, and proposals
• Begin leading strategy sessions
• Responsible for operational tasks for the department/project/program
  

Education and/or Experience

Bachelor's degree and/or 2+ years of professional experience in fundraising, alumni relations, non-profit organizations, event planning, higher education, or related fields.

Working Conditions

This position requires clarity of focus while juggling complex projects or deadlines with little physical effort. Will work evenings, weekends, or odd hours to meet organizational commitments. Typical working conditions with an absence of disagreeable elements. This position requires some early mornings and late evenings to accommodate meetings, travel, events, and external constituent’s schedules.

Workplace Arrangements

This is classified as an office-centric hybrid position. Colleagues working under an office-centric hybrid arrangement have a primary workstation in a university or foundation location and are in the office between one and five days a week. The frequency with which they are present in the office depends on their role and function and the interdependency of other functions.

Compensation and Benefits
The position is budgeted for an annual salary of $70,000. In addition to salary, Rutgers University Foundation offers: 

• Office-centric hybrid work schedule
• Comprehensive medical
• Comprehensive no cost dental, and no cost vision insurance for employee and dependents
• 403(b) plan with matching employer contribution
• Accrual of three weeks of annual vacation time, in addition to five wellness days and fifteen sick days per year
• Nine holidays, as well as four floating holidays
• Significant tuition reductions
• Professional development is highly valued at the Rutgers University Foundation, where employees are encouraged to look across the organization to develop new skills and abilities for professional career progression.
• $40 monthly cell phone reimbursement

Equal Employment Opportunity

It is Foundation policy to provide equal employment opportunity to all its employees and applicants. The Foundation prohibits discrimination against any employee or applicant for employment because of race, color, religion, creed, age, sex, national origin, ancestry, marital status, familial status, disability, sexual orientation, gender identity, gender expression, veteran status, genetic information, and any other characteristics protected by applicable state, federal and/or local laws. Equal employment opportunity applies to hiring, placement, transfer, promotion, demotion, recruitment, advertising or solicitation for employment, treatment during employment, rates of pay or other forms of compensation, selection for training, layoff, or termination.