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Organizing Paperwork Jobs in Virginia (NOW HIRING)

Prism Maritime

Administrative Assistant I, II

Chesapeake, VA · On-site

$16.50 - $22.25/hr

Organizing paperwork from various departments and return to proper department for finalization. * Transfer paper-based records onto computerized systems * Assists in the preparation of reports ...

EMCOR Group Inc

Dynalectric Company

Dulles, VA · On-site

$25 - $30/hr

Manage and organize paperwork as necessary * Maintain confidentiality of company information * Print construction drawings * Prepare reports by collecting and analyzing information * Prepare ...

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Organizing Paperwork information

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How much do organizing paperwork jobs pay per hour?

As of Jul 14, 2026, the average hourly pay for organizing paperwork in Virginia is $19.75, according to ZipRecruiter salary data. Most workers in this role earn between $17.16 and $22.64 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive in the Organizing Paperwork position, and why are they important?

To thrive in a role focused on organizing paperwork, you need exceptional attention to detail, strong organizational skills, and familiarity with document management procedures. Proficiency with office productivity software, digital filing systems, and sometimes specialized records management tools is important. Effective time management, reliability, and clear communication are key soft skills that help you excel in this position. These abilities ensure paperwork is accurately filed, easily retrievable, and maintained in compliance with company or regulatory standards.

What do you call someone who organizes paperwork?

Someone who organizes paperwork is often called a file clerk, records clerk, or document organizer. These roles typically involve managing, filing, and maintaining documents efficiently, often using organizational skills and sometimes digital tools or filing systems.

What jobs involve organizing paperwork?

Jobs that involve organizing paperwork include administrative assistants, office clerks, records clerks, and data entry specialists. These roles require strong organizational skills, attention to detail, and proficiency with office software or filing systems to manage documents efficiently.

What jobs can I do if I like organizing?

Jobs that involve organizing include administrative assistant, records clerk, file clerk, data entry specialist, and office manager. These roles require strong organizational skills, attention to detail, and often proficiency with office software or filing systems.

What jobs pay 4000 a week without a degree?

High-paying jobs that can reach $4,000 a week without a degree often include roles such as commercial truck drivers, real estate brokers, or sales managers, which typically require specialized skills, licenses, or experience. These jobs may involve long hours, physical work, or sales targets but do not necessarily require a college degree. Success in these roles depends on skills, certifications, and performance rather than formal education.

What does a typical day look like for someone responsible for organizing paperwork?

A typical day in an organizing paperwork role involves sorting, categorizing, and properly filing documents both physically and digitally to ensure information is easily accessible when needed. You may review incoming paperwork for completeness, scan and index files into electronic systems, and collaborate with various departments to retrieve or archive documents. Staying organized and on task is crucial as you may handle sensitive or time-sensitive records. You’ll also play an essential role in maintaining confidentiality and compliance with record-keeping guidelines. This position often provides a structured work environment with clear routines, making it ideal for those who value order and accuracy.

What is an Organizing Paperwork job?

An Organizing Paperwork job involves sorting, filing, and managing documents to ensure easy access and efficiency. Responsibilities may include categorizing paperwork, creating filing systems, digitizing records, and maintaining confidentiality. This role is essential in offices, businesses, and homes to keep important documents organized and prevent clutter. Strong attention to detail and organizational skills are crucial for success in this position.

What are popular job titles related to Organizing Paperwork jobs in Virginia? For Organizing Paperwork jobs in Virginia, the most frequently searched job titles are:
What job categories do people searching Organizing Paperwork jobs in Virginia look for? The top searched job categories for Organizing Paperwork jobs in Virginia are:
Organizing Paperwork jobs near you
Infographic showing various Organizing Paperwork job openings in Virginia as of July 2026, with employment types broken down into 89% Full Time, and 11% Part Time. Highlights an 95% In-person, and 5% Hybrid job distribution, with an average salary of $41,087 per year, or $19.8 per hour.
Administrative Assistant I, II

Administrative Assistant I, II

Prism Maritime

Chesapeake, VA • On-site

$17.92 - $25/hr

Full-time

Posted 21 days ago

Job description

Position Title: Administrative Assistant I, II
Work Location: Chesapeake, VA - In Office
FLSA Status: Full-Time, Non-exempt
REQ#26_070605
Summary of duties - Support an executive, group, department, manager, or organization, handling administrative tasks, such as data entry, correspondence, organizing documents, filing, and supporting clerical-related solutions. Administrative Assistants use a computer to develop or work from spreadsheets or databases, create presentations, reports, and other business-related documents. Admin Assistants may be assigned to any variety of business area specific functions.
Specific description of duties:
Level I
  • Organizing paperwork from various departments and return to proper department for finalization.
  • Transfer paper-based records onto computerized systems
  • Assists in the preparation of reports, technical documentation, test and inspection booklets and other textual material.
  • Lends support with set-up and preparation of monthly progress reports, briefs, and technical reports as required.
  • Assists in the maintenance of project archives and lessons learned.
  • Receives, controls, organizes, and maintains documents to be stored in libraries and repositories according to company policies and security directives.
  • Ensure all documentation provided is as per Client quality formatting requirements.
  • Formatting may include correcting templates, fonts and style, pagination and numbering and other activities that may be required.
  • Process / Review expense reports.
  • Receive and process company travel requests, including booking airfare, hotel accommodations, and car rental reservations.
  • Conducts work IAW established policies and procedures.
  • Travel outside the local area may occasionally be required.
  • Perform any other assignments or tasks as needed or requested by management to assist in accomplishing the organization's mission, objectives, and goals.

Level II
  • Assists in the preparation of reports, technical documentation, test and inspection booklets and other textual material, as well as financial databases and documents.
  • Lends support with set-up and preparation of monthly progress reports, briefs, technical reports as required, and financial reports.
  • Assists in the maintenance of project archives and lessons learned.
  • Receives, controls, organizes, and maintains documents to be stored in libraries and repositories according to company policies and security directives.
  • Ensure all documentation provided is as per Client quality formatting requirements.
  • Schedules and attends meetings to record minutes that document discussions and decisions related to specific Operations Department business functions.
  • Loads project budgets into the accounting system.
  • May be routinely tasked to assist all Operations Department business areas in performing job assignments specific to the functions of that business area to expedite work results while under the tutelage of a business area manager. Some specific assignments for specialized business area functions include, but are not limited to:
    • Builds and validates bill of materials (BOM) for task order estimates, proposals, and fabrication quotes.
    • Utilizes historical cost data to provide Material pricing for cost estimates and task order proposals.
    • Collects subcontractor and vendor pricing to assist in preparing buy versus build analysis during the planning and estimating phase.
  • Process Accounts Payable.
  • Process/review expense reports.
  • Receive and process company travel requests, including booking airfare, hotel accommodations, and car rental reservations.
  • Conducts work IAW established policies and procedures.
  • Travel outside the local area may be required.
  • Perform any other assignments or tasks as needed or requested by management to assist in accomplishing the organization's mission, objectives and goals.

Additional Skills and other Notes:
Level I
Basic experience with:
  • Microsoft Office Suite
  • Data entry

Level II
Minor to moderate experience with:
  • Microsoft Office Suite
  • Desktop Publishing
  • Data entry
  • Graphic design (MS Office products, VISO, or AutoCAD)
  • Technical Writing

Education/Specialized Training:
Level I:
  • HS diploma or GED may be required depending on varying contract stipulations. Trade school, Associates degree helpful.
  • One-year administrative work experience. Previous Maritime Industry experience beneficial.

Level II:
  • HS diploma or GED may be required depending on varying contract stipulations. Trade school, Associates degree helpful.
  • Degree in relevant field of education and two years relatable administrative work experience.
  • Three consecutive years administrative work experience. Previous Maritime Industry experience beneficial

Security Clearance:
  • US Citizen
  • N/A

Certifications/Licenses (as required for the task being performed)
  • Certificate to support any Associates or Trade school accomplishments.

Physical/Environmental Job Requirements:
Physical requirements may include:
  • Lifting/moving up to and including 25 pounds

Company Overview:
Prism Maritime is a premier maritime service provider for Alteration Installation Team (AIT) and Modernization related Services in support of US Maritime and Shore-based clients. Prism Maritime is a privately held business headquartered in Chesapeake, VA, with offices in San Diego and Ventura, CA. Established in 2006, Prism Maritime currently employs over 350 professionals and maintains an ISO 9001-2015 certified Quality Management System.
Prism Maritime is an EEO/AA employer. We invite resumes from all interested parties without regard to race, color, religion, sex, national origin, ethnic origin, physical or mental disability, veteran status, age, or any other characteristic protected by federal, state, or local laws. U.S. citizenship is required for most positions.
If you need special assistance or an accommodation while seeking employment with us, please email hropportunities@prismmaritime.com or call: 757-460-8800.
To Apply: Visit www.prismmaritime.com and click on Careers>Job Openings
All applications are active for 90 calendar days. After 90 days you must re-apply to still be considered for this position.

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