Order Processing Invoicing Jobs in Wisconsin (NOW HIRING)

Accounts Receivable Opening at Growing Manufacturing Facility in Loves Park
Job Title: Accounts Receivable Specialist
Job Description
The Accounts Receivable Specialist serves as a key contributor within the Order-to-Cash (O2C) process, ensuring accurate billing, efficient cash collection, and effective management of complex customer accounts, including large international and OEM clients. This role oversees the full accounts receivable cycle, drives improvements in working capital and cash flow, and partners closely with cross-functional teams to resolve issues and optimize processes. The position offers the opportunity to leverage advanced SAP and accounting expertise in a fast-paced, growth-oriented environment committed to excellence and continuous improvement.
Responsibilities

• Manage and oversee the end-to-end Order-to-Cash (O2C) cycle, including billing, collections, dispute management, and cash application.
• Ensure accurate and timely invoicing in SAP in accordance with contractual terms, company policies, and financial standards.
• Monitor accounts receivable aging reports, identify overdue balances, and execute structured and proactive collection strategies.
• Interface directly with key customers, including OEM clients, to resolve billing and payment disputes and improve collection performance.
• Analyze and report key performance indicators such as Days Sales Outstanding (DSO), overdue ratios, and collection effectiveness to support decision-making.
• Perform detailed account reconciliations, investigate discrepancies, and ensure timely and accurate resolution of issues.
• Collaborate closely with Sales, Customer Service, Supply Chain, Finance, and other internal teams to maintain alignment across the O2C process and support smooth revenue flow.
• Support credit management activities, including conducting credit reviews, monitoring credit limits, and assessing customer credit risk.
• Drive continuous improvement initiatives in accounts receivable processes with a focus on automation, SAP optimization, and process efficiency.
• Ensure adherence to internal controls, corporate finance guidelines, GAAP, and SOX-related requirements for all AR activities and reporting.
• Actively support month-end closing activities by ensuring the accuracy, completeness, and proper documentation of AR balances.
• Provide documentation and analysis to support internal and external audits related to accounts receivable and revenue cycle activities.
• Manage the full cycle of accounts receivable activities, including invoicing, payment posting, cash application, and account reconciliation using SAP or similar ERP systems.
• Conduct detailed analysis of aging reports to identify past due accounts and develop effective collection strategies using strong negotiation and customer service skills.
• Perform accurate data entry, including journal entries and other technical accounting tasks related to revenue recognition and AR management.
• Reconcile the accounts receivable ledger on a regular basis to ensure all payments are accounted for and discrepancies are promptly resolved.
• Collaborate with OEM billing teams, accounting, and external clients to facilitate efficient billing and timely cash collection.
• Prepare clear and comprehensive reports on account status, payment histories, collection efforts, and KPIs for management review.
• Contribute to a culture of continuous improvement by identifying process gaps, recommending enhancements, and supporting implementation of best practices in AR and O2C.

Essential Skills

• Minimum of 5 years of accounting experience, preferably focused on accounts receivable and the full AR cycle.
• Proven experience in accounts receivable management within a corporate or public accounting environment.
• Strong proficiency with SAP or related ERP systems, including FI/AR modules, for invoicing, cash application, and reporting.
• Proficiency with Microsoft Excel, including pivot tables, VLOOKUP, and other advanced functions for data analysis and reporting.
• Bachelor's degree in a related discipline such as Accounting, Finance, or Business.
• Strong knowledge of core financial and accounting concepts, including debits and credits, journal entries, account analysis, and reconciliation techniques.
• Familiarity with GAAP standards and understanding of SOX compliance requirements as they relate to accounts receivable and financial reporting.
• Demonstrated ability to manage complex customer portfolios, including large international and OEM clients.
• Strong analytical skills with a high level of attention to detail for data entry, aging analysis, and account reconciliation.
• Proactive and results-oriented approach to collections, with a clear focus on optimizing cash flow and reducing overdue balances.
• Excellent communication and stakeholder management skills, including professional phone etiquette and the ability to negotiate payment arrangements and resolve disputes.
• Ability to operate effectively in a fast-paced, dynamic, and international business environment.
• Continuous improvement mindset with the capability to drive process efficiencies and support automation initiatives.

Additional Skills & Qualifications

• 5-7 years of experience specifically in accounts receivable roles is highly beneficial.
• Several years of hands-on SAP experience, particularly in FI/AR modules, are strongly preferred.
• Experience in manufacturing or heavy machinery industries is a plus.
• working with financial software and processes used for OEM clients is advantageous.
• Experience in OEM collections or revenue cycle management is highly desirable.
• Strong customer service orientation when working with internal and external stakeholders.
• Ability to build and maintain strong relationships with clients and cross-functional teams.
• Demonstrated capability to prepare clear, structured AR and collection reports for management.
• Interest in career development and growth within a growing organization.
• Ability to adapt to changing priorities and increased volumes as the business expands.

Work Environment
This position is 100% onsite, working Monday through Friday, typically from 8:00 a.m. to 5:00 p.m., with flexibility of up to 60 minutes for earlier start or end times as needed. The role is based in a modern, professional office environment with a large office staff and multiple departments, providing frequent interaction with Customer Service, Supply Chain, Quality, Engineering, Finance, Sales, and Operations. The noise level is usually moderate. While primarily office-based, the position may require time on the shop floor of a traditional engineering and manufacturing facility that includes equipment and processes such as presses, metal forming machines, welding, painting, warehousing, and materials movement equipment. The organization is growing, with significant investment in infrastructure and many incoming projects that increase volumes and revenue, creating substantial opportunities for upward mobility, career advancement, and professional development. Benefits typically include a 401(k) with matching, AD&D insurance, dental, vision, health-related accounts, disability and life insurance, employee assistance program, flexible schedule options, flexible spending and health savings accounts, paid sick time and paid time off, relocation assistance, and tuition reimbursement. Reasonable accommodations are available to enable individuals with disabilities to perform the essential functions of the role.
Job Type & Location
This is a Contract to Hire position based out of Beloit, WI.
Pay and Benefits
The pay range for this position is $25.00 - $40.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Beloit,WI.
Application Deadline
This position is anticipated to close on Jun 15, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.