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Order Processing Invoicing Jobs in Wisconsin (NOW HIRING)

Americold

Customer Service Representative

Darien, WI · On-site

$14.50 - $19.50/hr

Serve as a liaison between customers and internal teams for account administration, invoicing, and credit changes. * Generate and process paperwork for customer work orders, including special ...

Collomix North America

WI · On-site

$15.75 - $21.50/hr

Working knowledge of QuickBooks, including customer account management, invoicing, and payment processing. * Experience with EDI systems and electronic order processing is highly valued.

Roland Machinery Co

Service Admin

Franksville, WI · On-site

A daily report will be required to manage the work in process dictating which work orders can be prepared for invoicing * Service reporting screening and data entry of technical write-ups for each ...

Roland Machinery Co

Service Admin

De Forest, WI · On-site

A daily report will be required to manage the work in process dictating which work orders can be prepared for invoicing * Service reporting screening and data entry of technical write-ups for each ...

Pro Mach, Inc.

Account Representative

Oconomowoc, WI · On-site

Manage customer orders from receipt through production, shipment, and invoicing * Review order ... Develop a working knowledge of CL&D's products, materials, printing processes, packaging ...

Promachbuilt

Account Representative

Oconomowoc, WI · Hybrid

Manage customer orders from receipt through production, shipment, and invoicing * Review order ... Develop a working knowledge of CL&D's products, materials, printing processes, packaging ...

Xylem

Inside Sales Representative

Waukesha, WI · On-site

The Role: The Inside Sales Representative will be responsible for order processing and sales ... and invoicing. Core Responsibilities for Inside Sales Representatives: To perform the job ...

MRC Global

Sales & Service Representative

Appleton, WI · On-site

... and orders involving special invoicing needs. * Communicate responsively and professionally with customers, suppliers, and coworkers to execute all main steps of the order process. Required ...

MRC Global

Sales & Service Representative

Appleton, WI · On-site

... and orders involving special invoicing needs. * Communicate responsively and professionally with customers, suppliers, and coworkers to execute all main steps of the order process. Required ...

MRC Global

Sales & Service Representative

Appleton, WI · On-site

... and orders involving special invoicing needs. * Communicate responsively and professionally with customers, suppliers, and coworkers to execute all main steps of the order process. Required ...

MRC Global

Sales & Service Representative

Appleton, WI · On-site

... and orders involving special invoicing needs. * Communicate responsively and professionally with customers, suppliers, and coworkers to execute all main steps of the order process. Required ...

JPI Employment Services, LLC

WI · On-site

$70 - $90/hr

... POs), invoicing, and inventory management to ensure effective oversight and administration of ... Manage data entry within the purchase order process: creating POs, receiving, and issuing materials.

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Order Processing Invoicing information

What is order processing and invoicing?

Order processing and invoicing refer to the steps taken by a business to receive, fulfill, and track customer orders, followed by generating and sending invoices for payment. The process typically includes verifying order details, updating inventory, coordinating shipment, and ensuring accurate billing information. Efficient order processing and invoicing are crucial for maintaining customer satisfaction, timely cash flow, and accurate financial records. Professionals in this role often use specialized software to streamline these tasks and minimize errors.

What are some common challenges faced in an order processing invoicing role, and how can they be managed effectively?

One common challenge in Order Processing Invoicing is ensuring accuracy and timeliness when handling large volumes of orders and invoices, as errors can lead to payment delays or customer dissatisfaction. Managing competing priorities and communicating clearly with other departments, such as sales and shipping, is essential to prevent bottlenecks. Staying organized, using robust order management systems, and continuously refining workflows can help you manage these challenges effectively and maintain smooth operations.

What are the key skills and qualifications needed to thrive as an order processing invoicing specialist, and why are they important?

To thrive as an Order Processing Invoicing Specialist, you need strong attention to detail, organizational skills, and a background in business administration or accounting. Familiarity with ERP systems, invoicing software, and MS Excel is typically required, and certifications in bookkeeping or accounting can be advantageous. Excellent communication, time management, and problem-solving skills make someone stand out in this position. These skills are crucial for ensuring accurate order fulfillment, timely billing, and maintaining customer satisfaction in a fast-paced business environment.

What is the difference between Order Processing Invoicing vs Order Clerks?

AspectOrder Processing InvoicingOrder Clerks
Primary RoleGenerate invoices, verify order details, and ensure billing accuracyAssist with order entry, tracking, and customer inquiries related to orders
CredentialsBasic computer skills, familiarity with invoicing softwareBasic office skills, knowledge of order management systems
Work EnvironmentOffice setting, close interaction with accounting and sales teamsOffice environment, customer service focus
Industry UsageCommon in retail, wholesale, and manufacturing sectorsCommon in retail, logistics, and distribution companies

Order Processing Invoicing specialists focus on generating accurate invoices and managing billing processes, while Order Clerks handle order entry and customer communication. Both roles are essential in order management but differ in their primary responsibilities and skill sets.

What does an order processing invoicing job do?

An order processing invoicing job involves preparing and sending invoices to customers after orders are received, ensuring accurate billing and record-keeping. It often requires attention to detail, familiarity with invoicing software, and coordination with sales and shipping departments to verify order details and payment status.

What are popular job titles related to Order Processing Invoicing jobs in Wisconsin?

For Order Processing Invoicing jobs in Wisconsin, the most frequently searched job titles are:

What job categories do people searching Order Processing Invoicing jobs in Wisconsin look for?

The top searched job categories for Order Processing Invoicing jobs in Wisconsin are:

What cities in Wisconsin are hiring for Order Processing Invoicing jobs?

Cities in Wisconsin with the most Order Processing Invoicing job openings:

Order Processing Invoicing jobs near you

Customer Service Representative

Americold

Darien, WI • On-site

$14.50 - $19.50/hr

Full-time

Posted 13 days ago

Americold Logistics rating

7.2

Company rating: 7.2 out of 10

Based on 118 frontline employees who took The Breakroom Quiz

187th of 366 rated logistics

Job description

What You'll Do

You will respond to customer inquiries and complaints regarding work orders, shipments, and inventory counts while ensuring prompt and efficient service. You will act as a liaison between customers and internal teams to facilitate account administration, scheduling, and order processing, and provide clerical support including maintaining records and answering phones. Occasional travel by automobile and airplane may be required for business purposes.

Essential Functions

  • Respond to customer inquiries and complaints related to work orders, shipments, and inventory counts.
  • Report customer feedback to management for continuous improvement.
  • Serve as a liaison between customers and internal teams for account administration, invoicing, and credit changes.
  • Generate and process paperwork for customer work orders, including special requests, expediting orders, tracking, and maintaining inventory records.
  • Verify computer-generated invoices to ensure proper account billing.
  • Provide clerical support by overseeing order paperwork, maintaining files, answering phones, and greeting visitors.
  • Schedule loads, maintain updated reports, and resolve issues with refused product, over short, and damaged orders.
  • Other essential duties may be applicable and assigned as necessary.

What Experience and Education You Need

  • High school diploma or general education degree (GED) required.
  • Minimum 0 years of experience required in customer service or clerical work.
  • Ability to communicate clearly with customers and team members in writing and verbally.
  • Demonstrated ability to resolve customer complaints efficiently.
  • Accurate typing and data entry skills.

What Could Set You Apart

  • Ability to manage multiple tasks efficiently.
  • Adaptability and initiative in dynamic work environments.
  • Experience working with challenging customers.
  • Understanding of customer product storage and handling requirements.
  • Ability to collaborate effectively with colleagues and respond appropriately to feedback.
  • Familiarity with Warehouse Management Systems.
  • Familiarity with Microsoft Office Suite.
  • Experience operating desktop computers.

Physical Requirements

  • Requires several hours per day of sitting, getting up and down from chairs, reaching, and/or bending.
  • Requires manual dexterity with normal hand and finger movements for typical office work, including the operation of computers, telephones, and similar equipment.
  • Requires ability to comprehend and communicate with others verbally and/or in writing.
  • May require travel by automobile and airplane for business.
  • May require visits to warehouse operations in temperatures at or below freezing.
  • May require the occasional lifting, carrying, positioning, and/or moving of objects weighing up to 20 pounds.

Americold is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability status, as a protected veteran or any other protected category under applicable federal, state and local laws. EOE/AA M/F/D/V.

Join the Cold Chain That Feeds the World.
For over 120 years, Americold has connected producers, processors, distributors, and retailers to ensure food stays safe, fresh, and accessible. With 240+ facilities across four continents and 14,000+ team members, we're a global leader in temperature-controlled logistics. Our mission is to help our customers feed the world - and we're looking for people who share that purpose. We value customer service, innovation, and inclusion, and we invest in our people's growth and well-being. If you're ready to make a meaningful impact in a company that puts people first, Americold is the place for you.

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