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Order Processing Invoicing Jobs in Wisconsin (NOW HIRING)

Xylem

Inside Sales Representative

Pewaukee, WI · On-site

The Role: The Inside Sales Representative will be responsible for order processing and sales ... and invoicing. Core Responsibilities for Inside Sales Representatives: To perform the job ...

Komatsu

Lead SAP Business Analyst - OTC

Milwaukee, WI · On-site

$160K - $170K/yr

... existing processes related to pricing, quoting, contract management, order intake, delivery, invoicing, and customer payments • Collaborate with business stakeholders to understand their ...

MRC Global

Sales & Service Representative

Appleton, WI · On-site

... and orders involving special invoicing needs. * Communicate responsively and professionally with customers, suppliers, and coworkers to execute all main steps of the order process. Required ...

SEEK Careers Staffing

Billing Specialist

Oshkosh, WI · On-site

$21 - $22/hr

Ensure Customer Purchase orders match work performed * Assist customers with invoicing questions or ... You'll find that the process is thorough and that your experience is personalized. SEEK Careers ...

Performance Food Group

Buyer Assistant

Shawano, WI · On-site

Responsible for assisting personnel within Purchasing confirming all purchase orders, invoicing customers and processing drop ships. Communicates and interacts with customers, vendors and wide range ...

Performance Foodservice

Buyer Assistant

Shawano, WI · On-site

$18.75 - $25/hr

Responsible for assisting personnel within Purchasing confirming all purchase orders, invoicing customers and processing drop ships. Communicates and interacts with customers, vendors and wide range ...

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Order Processing Invoicing information

What is the difference between Order Processing Invoicing vs Order Clerks?

AspectOrder Processing InvoicingOrder Clerks
Primary RoleGenerate invoices, verify order details, and ensure billing accuracyAssist with order entry, tracking, and customer inquiries related to orders
CredentialsBasic computer skills, familiarity with invoicing softwareBasic office skills, knowledge of order management systems
Work EnvironmentOffice setting, close interaction with accounting and sales teamsOffice environment, customer service focus
Industry UsageCommon in retail, wholesale, and manufacturing sectorsCommon in retail, logistics, and distribution companies

Order Processing Invoicing specialists focus on generating accurate invoices and managing billing processes, while Order Clerks handle order entry and customer communication. Both roles are essential in order management but differ in their primary responsibilities and skill sets.

What skills do you need for invoice processing?

Order processing invoicing requires strong attention to detail, organizational skills, and proficiency with accounting software or spreadsheet tools. Good communication skills and the ability to verify data accuracy are also important for ensuring correct billing and timely processing.

What are some common challenges faced in an Order Processing Invoicing role, and how can they be managed effectively?

One common challenge in Order Processing Invoicing is ensuring accuracy and timeliness when handling large volumes of orders and invoices, as errors can lead to payment delays or customer dissatisfaction. Managing competing priorities and communicating clearly with other departments, such as sales and shipping, is essential to prevent bottlenecks. Staying organized, using robust order management systems, and continuously refining workflows can help you manage these challenges effectively and maintain smooth operations.

What are the key skills and qualifications needed to thrive as an Order Processing Invoicing Specialist, and why are they important?

To thrive as an Order Processing Invoicing Specialist, you need strong attention to detail, organizational skills, and a background in business administration or accounting. Familiarity with ERP systems, invoicing software, and MS Excel is typically required, and certifications in bookkeeping or accounting can be advantageous. Excellent communication, time management, and problem-solving skills make someone stand out in this position. These skills are crucial for ensuring accurate order fulfillment, timely billing, and maintaining customer satisfaction in a fast-paced business environment.

How much does invoicing pay?

Invoicing roles typically pay between $12 and $20 per hour, depending on experience, location, and the complexity of the invoicing tasks. Salaries can range from around $25,000 to $45,000 annually for full-time positions. Compensation may also include benefits such as health insurance and paid time off.

What is order processing and invoicing?

Order processing and invoicing refer to the steps taken by a business to receive, fulfill, and track customer orders, followed by generating and sending invoices for payment. The process typically includes verifying order details, updating inventory, coordinating shipment, and ensuring accurate billing information. Efficient order processing and invoicing are crucial for maintaining customer satisfaction, timely cash flow, and accurate financial records. Professionals in this role often use specialized software to streamline these tasks and minimize errors.

What jobs make $1,000,000 a year?

In the field of order processing invoicing, high earnings typically come from senior roles such as invoicing managers or financial directors in large corporations, where bonuses and profit sharing can significantly increase compensation. These roles often require extensive experience, strong financial skills, and proficiency with accounting software. Most jobs in this area do not reach the million-dollar mark annually, but executive-level positions in finance or operations may do so in large organizations.

What does an order processing job do?

An order processing job involves handling customer orders by verifying details, entering information into computer systems, and ensuring accurate fulfillment. It often requires attention to detail, familiarity with inventory and invoicing software, and the ability to coordinate with shipping and warehouse teams to ensure timely delivery.
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What job categories do people searching Order Processing Invoicing jobs in Wisconsin look for? The top searched job categories for Order Processing Invoicing jobs in Wisconsin are:
What cities in Wisconsin are hiring for Order Processing Invoicing jobs? Cities in Wisconsin with the most Order Processing Invoicing job openings:
Order Processing Invoicing jobs near you
Inside Sales Representative

Inside Sales Representative

Xylem

Pewaukee, WI • On-site

Full-time

Posted 23 days ago

Key responsibilities

  • Receive customer inquiries, verify parts against original pump specifications, obtain part costs, develop sell prices, and prepare and send proposals.

  • Receive orders from customers, review them for accuracy, coordinate with the Order Management team, and maintain virtual customer files.

  • Provide price and availability information, formal quotations, and pre- and post-order support functions for Flygt AC products and services.

Xylem rating

7.2

Company rating: 7.2 out of 10

Based on 87 frontline employees who took The Breakroom Quiz

337th of 527 rated manufacturers

Job description

Xylem is a Fortune 500 global water solutions company dedicated to advancing sustainable impact and empowering the people who make water work every day. As a leading water technology company with 23,000 employees operating in over 150 countries, Xylem is at the forefront of addressing the world's most critical water challenges. We invite passionate individuals to join our team, dedicated to exceeding customer expectations through innovative and sustainable solutions.
Xylem is a Fortune 500 global water solutions company dedicated to advancing sustainable impact and empowering the people who make water work every day. As a leading water technology company with 23,000 employees operating in over 150 countries, Xylem is at the forefront of addressing the world's most critical water challenges. We invite passionate individuals to join our team, dedicated to exceeding customer expectations through innovative and sustainable solutions.
Xylem is looking to hire an Inside Sales Representative in Pewaukee, WI!
The Role:
The Inside Sales Representative will be responsible for order processing and sales-related support to both internal and external customers. In this role, the incumbent will also provide legendary customer service which includes prompt and thorough responses to customer inquiries while coordinating all aspects of order management from pricing & quoting, order entry, delivery, and invoicing.
Core Responsibilities for Inside Sales Representatives:
To perform the job successfully, an individual must be able to perform each essential duty satisfactorily.
  • Quotations: Receives customer inquiries from internal or external sources. Verifies/identifies parts against original pump specifications. Obtains current part costs (as needed), checks pattern availability (as appropriate) and develops current sell prices based on established margin levels. Maintains accurate records for all costs and selling prices. Prepares and sends proposals to internal or external customers
  • Order Management: Receives orders from customers and reviews them for accuracy against the proposal. Coordinates with Order Management team to gather required customer information to enter and process orders. Coordinate with order entry personnel to ensure proper processing of the orders. Back-up order entry personnel as needed. Maintains virtual customer files with sales contracts and other information.
  • Sales Support: Provide price & availability, formal quotations and other pre and post order support functions for Flygt AC products and services. Additional duties and responsibilities may be required based on organizational needs.

High Impact Behaviors:
  • Continuous Professional Development: Professionals should be committed to lifelong learning, seeking out opportunities for self-improvement, and staying abreast of industry trends and best practices.
  • Collaboration and Teamwork: Effective professionals understand the value of collaboration. They work well with others, contribute to team goals, and understand that diverse perspectives can lead to better solutions.
  • Results-Driven Performance: High-performing professionals focus on delivering results. They set high standards for their own performance and are committed to achieving objectives efficiently and effectively.

Qualifications for Inside Sales Representative:
  • Bachelor's in mechanical engineering degree, preferably in a technical field OR 2+ years of equivalent work experience in a customer support position, ideally within a manufacturing environment.
  • Strong communication skills, both written and oral. Prior experience providing customer support and supporting projects.
  • Technical aptitude: ability to understand bills of materials and technical drawings, mechanical ability and parts pricing
  • Basic Math Skills.
  • Able to engage with suppliers to obtain quotations and support parts and service proposals.
  • Ability to work in a fast-paced environment with a diverse workforce and customer base in a matrixed organization
  • Basic Knowledge of SAP ERP.
  • Proficient in the use of Microsoft Office, especially Word and Excel.

Join the global Xylem team to be a part of innovative technology solutions transforming water usage, conservation, and re-use. Our products impact public utilities, industrial sectors, residential areas, and commercial buildings, with a commitment to providing smart metering, network technologies, and advanced analytics for water, electric, and gas utilities. Partner with us in creating a world where water challenges are met with ingenuity and dedication; where we recognize the power of inclusion and belonging in driving innovation and allowing us to compete more effectively around the world.
At Xylem, you'll not only contribute to solving water issues but also have the chance to make a difference through our paid Volunteer Program, Xylem Watermark. We prioritize our employees' well-being through inclusion and belonging as well as our Employee Resource Groups (ERG). Proud to be an Equal Employment Opportunity (including disability and veterans) and Affirmative Action workplace, Xylem fosters an inclusive environment free from discrimination or harassment.
Please note that the information in this job description outlines the general nature of the position and is not an exhaustive list of duties. Xylem is dedicated to providing reasonable accommodations to enable all employees to perform their essential job functions. We reserve the right to modify this job description and assign additional duties as needed. Embrace the opportunity to be part of Xylem's transformative journey in shaping the future of water technology! #XylemCareers #GlobalImpact #WaterInnovation

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