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Order Processing Invoicing Jobs in Illinois (NOW HIRING)

ESPO Corporation

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Service Administrator - 26-00319

Elk Grove Village, IL · On-site

$50K - $60K/yr

Direct Hire Pay range: $50,000 - $60,000 Billing & Invoicing * - Prepare, review, and issue accurate client invoices in a timely manner in accordance with contract terms and work orders. * -Process ...

Addison Group

Customer Service Clerk

Worth, IL

$45K - $52K/yr

Process and maintain records related to burial and memorial arrangements, including orders, permits ... Manage billing tasks, payments, invoicing, and service-related correspondence * Respond to customer ...

Addison Group

Customer Service Clerk

Calumet City, IL

$45K - $52K/yr

Process and maintain records related to burial and memorial arrangements, including orders, permits ... Manage billing tasks, payments, invoicing, and service-related correspondence * Respond to customer ...

Addison Group

Customer Service Assistant

Calumet City, IL

$45K - $52K/yr

Process and maintain records related to burial and memorial arrangements, including orders, permits ... Manage billing tasks, payments, invoicing, and service-related correspondence * Respond to customer ...

Addison Group

Customer Service Clerk

Calumet City, IL · On-site

$45K - $52K/yr

Process and maintain records related to burial and memorial arrangements, including orders, permits ... Manage billing tasks, payments, invoicing, and service-related correspondence * Respond to customer ...

Addison Group

Customer Service Assistant

Worth, IL

$45K - $52K/yr

Process and maintain records related to burial and memorial arrangements, including orders, permits ... Manage billing tasks, payments, invoicing, and service-related correspondence * Respond to customer ...

Mueller Industries

IT Business Analyst

Dekalb, IL · On-site

$75K - $90K/yr

Sales Quotes/Sales Orders Processing and Shipment * Invoicing * Inventory Control and Customer Consignment * QAD Procure to Pay Business Cycle * Vendor Master and related Master Data * Purchase ...

Roland Machinery

Office Admin

Carterville, IL

A daily report will be required to manage the work in process dictating which work orders can be prepared for invoicing * Service reporting screening and data entry of technical write-ups for each ...

Roland Machinery Co

Office Admin

Carterville, IL · On-site

A daily report will be required to manage the work in process dictating which work orders can be prepared for invoicing * Service reporting screening and data entry of technical write-ups for each ...

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All JobsOrder Processing Invoicing JobsOrder Processing Invoicing Jobs in Illinois

Order Processing Invoicing information

What is the difference between Order Processing Invoicing vs Order Clerks?

AspectOrder Processing InvoicingOrder Clerks
Primary RoleGenerate invoices, verify order details, and ensure billing accuracyAssist with order entry, tracking, and customer inquiries related to orders
CredentialsBasic computer skills, familiarity with invoicing softwareBasic office skills, knowledge of order management systems
Work EnvironmentOffice setting, close interaction with accounting and sales teamsOffice environment, customer service focus
Industry UsageCommon in retail, wholesale, and manufacturing sectorsCommon in retail, logistics, and distribution companies

Order Processing Invoicing specialists focus on generating accurate invoices and managing billing processes, while Order Clerks handle order entry and customer communication. Both roles are essential in order management but differ in their primary responsibilities and skill sets.

What are some common challenges faced in an Order Processing Invoicing role, and how can they be managed effectively?

One common challenge in Order Processing Invoicing is ensuring accuracy and timeliness when handling large volumes of orders and invoices, as errors can lead to payment delays or customer dissatisfaction. Managing competing priorities and communicating clearly with other departments, such as sales and shipping, is essential to prevent bottlenecks. Staying organized, using robust order management systems, and continuously refining workflows can help you manage these challenges effectively and maintain smooth operations.

What are the key skills and qualifications needed to thrive as an Order Processing Invoicing Specialist, and why are they important?

To thrive as an Order Processing Invoicing Specialist, you need strong attention to detail, organizational skills, and a background in business administration or accounting. Familiarity with ERP systems, invoicing software, and MS Excel is typically required, and certifications in bookkeeping or accounting can be advantageous. Excellent communication, time management, and problem-solving skills make someone stand out in this position. These skills are crucial for ensuring accurate order fulfillment, timely billing, and maintaining customer satisfaction in a fast-paced business environment.

What is order processing and invoicing?

Order processing and invoicing refer to the steps taken by a business to receive, fulfill, and track customer orders, followed by generating and sending invoices for payment. The process typically includes verifying order details, updating inventory, coordinating shipment, and ensuring accurate billing information. Efficient order processing and invoicing are crucial for maintaining customer satisfaction, timely cash flow, and accurate financial records. Professionals in this role often use specialized software to streamline these tasks and minimize errors.
What are popular job titles related to Order Processing Invoicing jobs in Illinois? For Order Processing Invoicing jobs in Illinois, the most frequently searched job titles are:
What job categories do people searching Order Processing Invoicing jobs in Illinois look for? The top searched job categories for Order Processing Invoicing jobs in Illinois are:
What cities in Illinois are hiring for Order Processing Invoicing jobs? Cities in Illinois with the most Order Processing Invoicing job openings:
Order Processing Invoicing jobs near you
Service Administrator - 26-00319

Service Administrator - 26-00319

ESPO Corporation

Elk Grove Village, IL • On-site

$50K - $60K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 13 days ago

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Job description

Job Title: Service Administrator
Location: Elk Grove Village, IL
Job Type and Duration: Direct Hire
Pay range: $50,000 - $60,000
Billing & Invoicing

  • - Prepare, review, and issue accurate client invoices in a timely manner in accordance with contract terms and work orders.
  • -Process and reconcile billing for service calls, maintenance agreements, and project completions.
  • -Coordinate with field technicians and project managers to gather job completion data required for invoicing.
  • -Investigate and resolve billing discrepancies or client disputes promptly and professionally.
  • -Maintain up-to-date billing records and ensure all transactions are accurately entered into the accounting or service management system.

Collections & Accounts Receivable

  • -Monitor accounts receivable aging reports and proactively follow up on outstanding -balances.
  • -Contact clients via phone and email to facilitate timely payment of overdue invoices.
  • -Collaborate with the finance team to escalate delinquent accounts and support collection proceedings where necessary.
  • -Process incoming payments and apply them accurately to client accounts.
  • -Prepare weekly accounts receivable status summaries for management review.

General Administrative Support

  • -Manage and maintain accurate records in the service management and CRM systems (e.g., work orders, service agreements, customer contacts).
  • -Coordinate scheduling support for service calls and preventive maintenance visits in collaboration with dispatch.
  • -Assist with preparation of service agreements, contract renewals, and proposals.
  • -Handle incoming calls and correspondence, routing inquiries to appropriate team members.
  • -Support onboarding of new service agreement clients, including account setup and welcome communications.
  • -Maintain organized digital and physical filing systems for contracts, invoices, and client documents.
  • -Assist management with special projects, data entry, and process improvement initiatives as needed.

Qualifications

  • -High School Diploma or GED
  • -Minimum 2 years of administrative experience, preferably in a service, construction, or field-operations environment.
  • -Prior experience with billing, invoicing, or accounts receivable strongly preferred.
  • -Experience generating and presenting reports using software tools or spreadsheets.
  • -Background in HVAC, mechanical, electrical, or facilities management industries is an advantage.

Company Description

ESPO Engineering, established in 1965, is a premier Technical Recruiting and Staffing firm.
ESPO employees may enjoy a full range of benefits from 401(k), Premium Health Insurance, Dental, Disability, Direct Deposit, PTO time and Holiday Pay. Apply now and see why so many professionals choose ESPO to help advance their careers.
View jobs: www.espocorp.com/jobs
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About ESPO

Sourced by ZipRecruiter

ESPO is a reputable company within the engineering and IT staffing service industry, based in Willowbrook, IL, US. Founded in 1965, ESPO has an extensive history of over five decades in providing tailored staffing solutions for clients across various sectors. Their services range from contract placement and direct hire to managed and on-site services. They also provide specialized services like Payrolling and Vendor Management. ESPO's key mission is to efficiently fulfill their clients' staffing needs while ensuring the best fit for both the client and the employee. The company takes immense pride in its proven track record in sourcing, recruiting and deploying highly skilled professionals. ESPO’s values are firmly rooted in quality, integrity, respect and commitment.

Industry

Recruiting and staffing services

Company size

51 - 200 Employees

Headquarters location

Willowbrook, IL, US

Year founded

1965

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