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Order Processing Invoicing Jobs in Illinois (NOW HIRING)

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Order Processing Specialist

Glen Ellyn, IL · On-site

$50K - $65K/yr

Order Processing Specialist Office-based position Are you a detail-driven operations professional ... Manage returns, RMAs, and proforma invoicing * Generate reports that drive visibility and ...

HOH Water Technology

Order Processor

Palatine, IL · On-site

$22 - $26/hr

Process and enter a high volume of customer orders (250+ per week) in the ERP system, ensuring ... to invoicing. * Check inventory levels across warehouses to determine appropriate warehouse ...

HOH Water Technology

Order Processor

Palatine, IL · Hybrid

$22 - $26/hr

Process and enter a high volume of customer orders (250+ per week) in the ERP system, ensuring ... to invoicing. * Check inventory levels across warehouses to determine appropriate warehouse ...

HOH Water Technology

Order Processor

Palatine, IL · On-site

$22 - $26/hr

Process and enter a high volume of customer orders (250+ per week) in the ERP system, ensuring ... to invoicing. * Check inventory levels across warehouses to determine appropriate warehouse ...

Ozinga

Inventory & Invoicing Specialist

Mokena, IL

$18.50 - $23/hr

Process and reconcile product and freight invoices by matching receipts, invoices, and approved ... Coordinate purchase order updates and approvals when pricing or freight costs change * Communicate ...

Woolpert

Project Coordinator

Chicago, IL · On-site

Support Project Managers with scope, schedule, budget tracking, change order processing, invoicing and accounts receivable collections, and monthly progress report development. * Review project ...

Woolpert

Project Coordinator

Chicago, IL · On-site +1

Support Project Managers with scope, schedule, budget tracking, change order processing, invoicing and accounts receivable collections, and monthly progress report development. * Review project ...

Dr. Oetker

Order Management Representative

Naperville, IL · Hybrid

$19.50 - $26/hr

... and invoicing-ensuring accuracy, timeliness, and exceptional service. Reporting to the Manager ... Ingredients Manage endtoend order processing to ensure ontime, infull, and accurate fulfillment.

Dr. Oetker

Order Management Representative

Naperville, IL · On-site

$19.50 - $26/hr

... and invoicing-ensuring accuracy, timeliness, and exceptional service. Reporting to the Manager ... Ingredients • Manage end-to-end order processing to ensure on-time, in-full, and accurate ...

Dr. Oetker

Order Management Representative

Naperville, IL · Hybrid

$19.25 - $25.75/hr

... and invoicing-ensuring accuracy, timeliness, and exceptional service. Reporting to the Manager ... Ingredients • Manage end-to-end order processing to ensure on-time, in-full, and accurate ...

IFS

Order to Cash Manager - North America

Itasca, IL · On-site

In your role, you will manage the whole process of Maintenance Contract Management within our ... Invoicing for License/Cloud/Maintenance and other recurring revenue products * Subscription ...

IFS

Order to Cash Manager - North America

Itasca, IL · On-site

In your role, you will manage the whole process of Maintenance Contract Management within our ... Invoicing for License/Cloud/Maintenance and other recurring revenue products * Subscription ...

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Order Processing Invoicing information

What is the difference between Order Processing Invoicing vs Order Clerks?

AspectOrder Processing InvoicingOrder Clerks
Primary RoleGenerate invoices, verify order details, and ensure billing accuracyAssist with order entry, tracking, and customer inquiries related to orders
CredentialsBasic computer skills, familiarity with invoicing softwareBasic office skills, knowledge of order management systems
Work EnvironmentOffice setting, close interaction with accounting and sales teamsOffice environment, customer service focus
Industry UsageCommon in retail, wholesale, and manufacturing sectorsCommon in retail, logistics, and distribution companies

Order Processing Invoicing specialists focus on generating accurate invoices and managing billing processes, while Order Clerks handle order entry and customer communication. Both roles are essential in order management but differ in their primary responsibilities and skill sets.

What are some common challenges faced in an Order Processing Invoicing role, and how can they be managed effectively?

One common challenge in Order Processing Invoicing is ensuring accuracy and timeliness when handling large volumes of orders and invoices, as errors can lead to payment delays or customer dissatisfaction. Managing competing priorities and communicating clearly with other departments, such as sales and shipping, is essential to prevent bottlenecks. Staying organized, using robust order management systems, and continuously refining workflows can help you manage these challenges effectively and maintain smooth operations.

What are the key skills and qualifications needed to thrive as an Order Processing Invoicing Specialist, and why are they important?

To thrive as an Order Processing Invoicing Specialist, you need strong attention to detail, organizational skills, and a background in business administration or accounting. Familiarity with ERP systems, invoicing software, and MS Excel is typically required, and certifications in bookkeeping or accounting can be advantageous. Excellent communication, time management, and problem-solving skills make someone stand out in this position. These skills are crucial for ensuring accurate order fulfillment, timely billing, and maintaining customer satisfaction in a fast-paced business environment.

What is order processing and invoicing?

Order processing and invoicing refer to the steps taken by a business to receive, fulfill, and track customer orders, followed by generating and sending invoices for payment. The process typically includes verifying order details, updating inventory, coordinating shipment, and ensuring accurate billing information. Efficient order processing and invoicing are crucial for maintaining customer satisfaction, timely cash flow, and accurate financial records. Professionals in this role often use specialized software to streamline these tasks and minimize errors.
What are popular job titles related to Order Processing Invoicing jobs in Illinois? For Order Processing Invoicing jobs in Illinois, the most frequently searched job titles are:
What job categories do people searching Order Processing Invoicing jobs in Illinois look for? The top searched job categories for Order Processing Invoicing jobs in Illinois are:
What cities in Illinois are hiring for Order Processing Invoicing jobs? Cities in Illinois with the most Order Processing Invoicing job openings:
Order Processing Invoicing jobs near you

Order Processing Specialist

People Architectural Group

Grayslake, IL • On-site

$50K - $55K/hr

Full-time

Posted 11 days ago

Job description

Job Summary (Order Processing Specialist):
- Responsible for receiving, reviewing, and accurately processing customer orders from receipt through invoicing and delivery.
- Verifies order details, including pricing, quantities, and shipping addresses to ensure accuracy and compliance with contract requirements.
- Maintains and updates internal order tracking systems and logs.
- Submits invoices accurately and promptly.
- Communicates order and shipment status to customers, providing tracking information and updates.
- Monitors order ETAs, booking status, and shipping estimates using Motorola systems.
- Manages and requests contract modifications (MODs), including extensions for periods of performance.
- Coordinates with customers and partners (e.g., Motorola, Leica/Hexagon) to resolve material issues, shortages, or discrepancies.
- Ensures all order-related documentation and records are complete and up-to-date.
- Works in a fast-paced environment, managing multiple priorities and strict deadlines.
- Utilizes strong organizational skills, attention to detail, and proficiency in Microsoft Office applications.
- Preference for candidates with government procurement experience and those able to work from the Grayslake office; training is provided for the right candidate.