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What are some common challenges operations program associates face when managing multiple projects simultaneously?

Operations Program Associates often juggle several projects at once, which can present challenges in prioritizing tasks, coordinating with cross-functional teams, and meeting tight deadlines. Staying organized and communicating effectively with stakeholders is key to ensuring that all projects progress smoothly. Utilizing project management tools and regularly aligning with team leads can help manage workloads and address competing priorities. Developing these strategies not only helps overcome challenges but also enhances your ability to adapt and grow within the role.

What is an operations program associate?

Operations Program Associates are professionals who support the planning, coordination, and execution of operational programs within an organization. They work closely with various departments to ensure that projects run smoothly, deadlines are met, and resources are efficiently allocated. Their responsibilities may include data analysis, process improvement, reporting, and administrative tasks. Operations Program Associates are essential in helping organizations achieve their operational goals and maintain effective day-to-day functions.

What are the key skills and qualifications needed to thrive as an operations program associate?

To thrive as an Operations Program Associate, you need strong organizational abilities, attention to detail, analytical thinking, and typically a bachelor’s degree in business, management, or a related field. Familiarity with project management software, data analysis tools, and proficiency in Microsoft Office Suite are commonly required, and certifications like CAPM can add value. Effective communication, problem-solving, and adaptability are crucial soft skills for collaborating across teams and managing multiple priorities. These skills ensure smooth program execution, efficient workflow management, and successful achievement of organizational objectives.
What are the most commonly searched types of Operations Program jobs in California? The most popular types of Operations Program jobs in California are:
What are popular job titles related to Operations Program Associate jobs in California? For Operations Program Associate jobs in California, the most frequently searched job titles are:
What job categories do people searching Operations Program Associate jobs in California look for? The top searched job categories for Operations Program Associate jobs in California are:
What cities in California are hiring for Operations Program Associate jobs? Cities in California with the most Operations Program Associate job openings:
Operations Program Associate jobs near you
Infographic showing various Operations Program Associate job openings in California as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 16% Part Time, 2% Temporary, and 2% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Associate Program Director, Hybrid Immersion

Excelon Associates

San Marcos, CA • Hybrid

$140K - $150K/yr

Full-time

Re-posted 18 days ago

Job description

Associate Program Director, Hybrid Immersion - San Marcos, CA
Excelon Associates is conducting a search for an Associate Program Director on behalf of a health sciences university. This is a campus-based role at the San Marcos, CA campus with a flexible arrangement that combines on-campus and virtual teaching responsibilities supporting the client's Flex and Hybrid Immersion programs.
General Summary
Working in coordination with the Program Director, the Associate Program Director provides administrative leadership across all aspects of the DPT Hybrid Immersion and FLEX program operations. The role also supports delivery of the expansion program, including teaching the curriculum in a way that meets program goals and learning outcomes and maintains consistency between the main and expansion programs. The Associate Program Director provides administrative leadership for the academic program's operation.
Essential Duties and Responsibilities
The Associate Program Director:
  • Implements strategies that advance program goals in line with the institution's goals and policies
  • Collects, prepares, and provides outcome data and program information as required by the institution
  • Participates in the Program Director Council and contributes to the development and implementation of policies and procedures
  • Oversees core and contributing faculty in areas tied to the professional program
  • Oversees and takes part in the training, development, and supervision of core faculty
  • Leads and participates in the recruitment and hiring of contributing faculty and lab assistants
  • Oversees the local clinical education office, including its responsibilities, policies, and organizational development
  • Works with local facility managers, other program leadership, and student services to support student satisfaction and consistent communication across departments
  • Plans and takes part in special events for the program
  • Supports the Program Director in developing the local program budget and coordinates local resources for classroom and lab activities, faculty scholarship, and student needs
  • Supervises program students and handles student matters such as complaints, appeals, and misconduct
  • Carries a reduced teaching workload not to exceed 0.5 FTE
  • Contributes through service and scholarly activity
  • Participates in marketing activities and represents the institution at related events
Other Duties and Responsibilities
The Associate Program Director may take on other duties as management determines from time to time.
Travel Requirements
The role may require driving or travel to other campuses. A valid driver license for the state of residence and at least the minimum liability insurance required by that state are needed, along with the ability to travel to off-site locations for marketing and community or professional activities.
Management and Supervisory Responsibilities
The Associate Program Director directs and supervises faculty, students, and staff for the program and coordinates with the Program Director on the main program.
Position in the Organization
Reports to: Senior Academic Program Director / Academic Program Director
Supervises: Core Faculty, Contributing Faculty, Academic Program Assistants, Student Workers
Technical, Managerial, and People Skills Required
To perform the role successfully, the candidate must be able to carry out each essential duty satisfactorily. The requirements below represent the knowledge, skill, and ability needed. Incumbents are evaluated in part on performance of each essential function. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The candidate:
  • Demonstrates strong communication, time management, and organizational skills with faculty, students, and outside constituents
  • Brings proven organizational ability along with strong communication, time management, and delegation experience
  • Shows demonstrated skill in data analysis and student outcomes
  • Has experience with collaboration, facilitation, and team building
  • Works independently across numerous projects with little or no supervision and also contributes within a team, promoting collaboration
  • Models core values and takes an active role in upholding institutional policies
  • Interacts effectively with institutional support services
  • Manages change effectively
Education and Experience
  • State licensed, or license-eligible, therapist in the relevant academic program
  • An advanced doctoral degree or terminal doctorate with proven scholarship, service, and committee activity
  • Demonstrated leadership ability
  • Prior entry-level therapy education teaching experience required; graduate-level education administration strongly preferred
  • Experience teaching in remote or online learning environments, including effective use of learning management systems, virtual instructional technologies, and student engagement strategies
  • Demonstrated experience working in a hybrid immersion modality and environment
Licensure and Certification
Current state practice license, or license-eligible, as a therapist in the assigned academic program.
Business Competencies
The candidate should demonstrate the following competencies:
  • Committed to mission and values: understands the institution's mission and values, with a passion for facilitating learning and helping students manage their own learning journey
  • Contributes knowledge to the discipline: motivated to contribute through research, scholarship, professional practice, or creative work
  • Accountable: takes personal responsibility for goals and outcomes that support student success, sets clear expectations, follows through on commitments, and holds students accountable for assignments and performance
  • Collaborative: works cooperatively across the institution and beyond, including the community and partnerships, while representing own interests and remaining inclusive and fair
  • Communicates effectively: adapts oral and written communication to the audience and message, and listens attentively
  • Drives engagement: makes students feel welcome, understood, and valued, creates a learning environment that is compelling, challenging, and productive, and fosters a climate where people are motivated to do their best work toward the organization's objectives
  • Academic discipline expertise: holds the credentials, industry expertise, and experience needed to teach to required standards and qualifications
  • Education design: designs learning experiences tied closely to learning outcomes, including lesson planning and the design of project-based, work-integrated, group, and interactive learning, with depth in pedagogy, andragogy, and learning effectiveness
  • Teaching delivery and learning facilitation: manages small, large, blended, hybrid, and online classrooms, ensuring participation and managing time and attention effectively
  • People leadership: leads by example in finding and developing talent, with a focus on talent acquisition, performance targets that raise standards, and development of high-potential talent
www.excelonassociates.com
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Excelon does not discriminate on the basis of race, religion, sex, gender, sexual orientation, national origin, marital or veteran status, disability, age, or any other characteristic protected by law.