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Operations Assistant Jobs in Rochester, NY (NOW HIRING)

Lippes Mathias LLP

Operations Assistant

Rochester, NY · On-site

$20 - $22/hr

The Operations Assistant must have a valid Driver's License and a reliable vehicle for pickup and delivery requests. What Youl'l Do * Order office supplies and monitor supply inventory * Stock paper ...

Lippes Mathias LLP

Operations Assistant

Rochester, NY · On-site

$20 - $22/hr

The Operations Assistant must have a valid Driver's License and a reliable vehicle for pickup and delivery requests. What Youl'l Do * Order office supplies and monitor supply inventory * Stock paper ...

Lippes Mathias LLP

Operations Assistant

Rochester, NY · On-site

The Operations Assistant must have a valid Drivers License and a reliable vehicle for pickup and delivery requests. What Youl'l Do * Order office supplies and monitor supply inventory * Stock paper ...

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How much do operations assistant jobs pay per hour?

As of May 29, 2026, the average hourly pay for operations assistant in Rochester, NY is $19.55, according to ZipRecruiter salary data. Most workers in this role earn between $15.19 and $22.07 per hour, depending on experience, location, and employer.

What Is an Operations Assistant?

An operations assistant takes care of a variety of administrative and clerical responsibilities for an organization. Their purpose is to help ensure the business runs smoothly by resolving customer complaints, training employees, and assisting management. As an operations assistant, you can work in a wide variety of industries, and your specific duties vary depending upon the job field. This career requires industry-specific work experience, as well as strong interpersonal skills. Some medical employers require additional qualifications, such as an associate degree in a related field.

What are the key skills and qualifications needed to thrive as an Operations Assistant, and why are they important?

To excel as an Operations Assistant, you typically need strong organizational skills, attention to detail, and a foundational understanding of business administration, often supported by an associate's or bachelor's degree. Familiarity with office software like Microsoft Office Suite, project management tools, and basic database systems is commonly required. Excellent communication, time management, and problem-solving abilities help individuals stand out in this role. These skills ensure efficient support for daily operations, smooth workflow, and effective coordination across teams.

What are some common challenges Operations Assistants face, and how can they effectively manage them?

Operations Assistants often juggle multiple tasks simultaneously, such as coordinating schedules, processing documentation, and supporting various departments. One common challenge is managing shifting priorities while maintaining attention to detail. To succeed, it's important to develop strong organizational skills, use digital tools to track tasks, and communicate proactively with team members. Regular check-ins with supervisors and colleagues can also help ensure alignment and prevent bottlenecks.

What are Operations Assistants?

Operations Assistants are administrative professionals who support the daily functions of a company’s operations. They handle various tasks such as scheduling, data entry, maintaining records, and communicating with other departments to ensure smooth workflow. Their role is crucial in helping the organization run efficiently by assisting managers and other staff with administrative and logistical tasks. Operations Assistants often work in a variety of industries and may take on additional responsibilities depending on the needs of their employer.

What is the difference between Operations Assistant vs Administrative Assistant?

AspectOperations AssistantAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer certifications in office managementHigh school diploma; often requires proficiency in office software
Work EnvironmentCorporate offices, warehouses, or production facilitiesOffice settings, reception areas
Employer & Industry UsageManufacturing, logistics, retail, corporateCorporate, government, nonprofit, small businesses
Common Search & ComparisonOperations Assistant vs Administrative Assistant

The main difference is that Operations Assistants focus on supporting daily operational functions, logistics, and process improvements, often in more technical or production environments. Administrative Assistants primarily handle clerical tasks, scheduling, and office management. Both roles require organizational skills and basic office credentials, but Operations Assistants tend to work more closely with operational teams and processes.

More about Operations Assistant jobs
What are the most commonly searched types of Operations jobs in Rochester, NY? The most popular types of Operations jobs in Rochester, NY are:
What are popular job titles related to Operations Assistant jobs in Rochester, NY? For Operations Assistant jobs in Rochester, NY, the most frequently searched job titles are:
What job categories do people searching Operations Assistant jobs in Rochester, NY look for? The top searched job categories for Operations Assistant jobs in Rochester, NY are:
What cities near Rochester, NY are hiring for Operations Assistant jobs? Cities near Rochester, NY with the most Operations Assistant job openings:
Operations Assistant jobs near you
Infographic showing various Operations Assistant job openings in Rochester, NY as of May 2026, with employment types broken down into 1% As Needed, 83% Full Time, 12% Part Time, 1% Temporary, and 3% Contract. Highlights an 96% Physical, and 4% Remote job distribution, with an average salary of $40,672 per year, or $19.6 per hour.

Operations Assistant

Lippes Mathias LLP

Rochester, NY • On-site

$20 - $22/hr

Full-time

Medical, Dental, Vision, Life, Retirement

Posted 21 days ago

Job description

Are you looking for:
  • A firm that treats its professionals as essential, not incidental?
  • A stable, respected workplace with strong benefits, a year-end bonus opportunity, and leadership that recognizes your work?
  • A team-oriented culture where your attention to detail and commitment to quality actually matter?

Let Us Introduce Ourselves
Lippes Mathias is one of the nation's 200 largest law firms, with 400 professionals across 17 offices nationwide, including 230 attorneys. We've built a full-service business law practice with a national footprint and deep roots in each community we serve by investing in people who want to grow alongside the firm.
Joining our team means stepping into a culture that prioritizes accessible leadership, genuine recognition, and a work environment that respects your time and your life. Support for our employees is something we take very seriously. In fact, "supportive" was the top word our employees used to describe our work environment on a recent anonymous survey.
We know this firm doesn't run on legal work alone. Every client experience, every smooth transaction, every successful outcome has people behind it who never bill an hour. The systems that keep us organized, the finances that keep us sound, the marketing that tells our story, and the operations that keep 17 offices running happen because of talented, committed professionals who show up every day and do work that matters. We recognize that, and we've built a culture that reflects it.
If you've been looking for a firm where the quality of the culture is surpassed only by the quality of the work, you may have found it.
Why You'll Love Working Here
We offer competitive pay, a year-end bonus opportunity, and a comprehensive benefits package that includes:
  • Medical, dental & vision, beginning your first month
  • Immediate eligibility for 401(k) and profit-sharing plan
  • Paid parental leave
  • Long-term disability (firm-paid)
  • Life/AD&D insurance

For roles at our downtown locations, firm-arranged parking is available. We also keep the break room stocked with complimentary snacks and beverages.
About the Role
The Rochester office of Lippes Mathias is seeking an Operations Assistant. This position requires professionalism and confidentiality. We are looking for a highly dependable individual who has a positive attitude, is organized and willing to learn. The Operations Assistant must have a valid Driver's License and a reliable vehicle for pickup and delivery requests.
What Youl'l Do
  • Order office supplies and monitor supply inventory
  • Stock paper at all printers/copy machines daily
  • Stock snack bins, coffee bars, monitor and replace toner cartridges
  • Greet guests and vendors and direct them appropriately
  • Collect, seal, and stamp outgoing mail using postage meters and envelope sealers
  • Retrieve, sort, and distribute incoming mail
  • Maintain general cleanliness of conference rooms and office
  • Assist Legal Assistants with document management and special support projects, i.e., scanning, copying, filing, etc.
  • Complete pickup/delivery requests and general errands including delivering outgoing mail to the post office
  • Clean out workspaces and offices for employee departures and arrivals
  • Assist in firm-wide or office social gatherings, i.e. holiday breakfast and lunch, volunteer opportunities, special events
  • Coordinate with Human Resources for onboarding of New Hires including updating the Operations Manual
  • Assist in general IT setup including computers, phones, and docking stations
  • Other duties as needed

What We're Looking For
  • Minimum of 1-2 years of professional office experience.
  • Associate degree preferred.
  • Good working knowledge of Microsoft Word, Excel, and Outlook.
  • High accuracy rate and strong attention to detail.
  • Excellent organizational skills.
  • Strong professional communication skills, both oral and written.
  • A positive attitude in all aspects of the role, taking personal responsibility and ownership and always behaving professionally.
  • Reliable attendance.
  • Experience with document management systems such as ProLaw
  • Ability to complete projects with little direction.
  • Ability to use discretion and handle confidential information.
  • Ability to meet deadlines and produce high quality work products.
  • Ability to lift up to 50 pounds.
  • A valid Driver's License and reliable vehicle.

Compensation
Salary range: $20-$22/hour. This is a good-faith estimate for the position based on location and minimum criteria. Actual compensation may vary based on experience and other job-related factors as permitted by law.
To learn more about Lippes Mathias, visit our recruiting website: https://www.lippescareers.com/

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