Operations Assistant Jobs in Bothell, WA (NOW HIRING)

The Dean of Operations will be responsible for ensuring the effective, efficient, and values aligned school site operations for both Middle and High school sites.

Reporting to the Executive Directors, the Dean of Operations will be the non-instructional leader of the school site. The Dean will oversee attendance, child nutrition, recruitment and enrollment, facilities, field trips, health and safety, scheduling, records, testing, and transportation. The Dean will also support key compliance projects and manage operations team members, which may include a Community Engagement Manager, Office Assistant(s), Americorp member(s), Special Projects Manager, traffic attendants and a Food Server.

The ideal candidate is a results-driven, systems-oriented leader with people and project management experience. The ideal candidate possesses excellent communication skills, and can quickly build strong relationships with faculty, families, staff, and students.

What if all students graduated high school with the knowledge, skills and habits they need to lead a fulfilled life? This is the question that guides our mission at Summit Public Schools.

To collectively prepare a diverse community of young people with the skills, knowledge, and habits to attain economic empowerment and success in a chosen concrete next step toward a fulfilled life. We operate 10 schools serving over 3,300 students in the Bay Area and Washington state. 100% of Summit graduates are college ready and Summit graduates complete college at double the national average.

We need exceptional, diverse, and mission-aligned teachers to join our team to help prepare our students for a fulfilled life. Join us!

Attendance

• Manage systems and processes to support daily attendance and collaborate with Executive Directors on both sites to ensure both schools meet student attendance goals

• Ensure regular attendance reports are submitted on time, accurately and in compliance.

• Oversee implementation and compliance of attendance interventions including truancy protocols.

Recruitment and Enrollment

• Manage systems and processes to support recruitment and enrollment and collaborate with Executive Directors to oversee recruitment of new students and ensure schools meets enrollment goals (Schools are fully enrolled)

• Manage lotteries and registration for prospective students and ensure compliance with charter petition

• Manage re-enrollment for current students (100% forms collected by first day of school)

Health and Safety

• Ensure that site is safe and secure and in compliance, including management of site safety plan (100% emergency drills completed on time, safety plan updated annually, annual safety inspection passed)

• Coordinate site emergency drills and liaise with local emergency departments

• Ensure student incidents are recorded and reported accurately and on time.

• Coordinate site health and nursing services; this includes hearing and vision screening.

• Ensure that field trips are safe and compliant.

Technology and Facilities

• Manage inventory of technology equipment and ensure that chromebooks are kept in good care.

• Manage facilities maintenance, coordinate repairs and liaise with landlords.

• Coordinate with facilities team on site upgrades.

Meals

• Oversee child nutrition program and daily meal service; this includes required training and certification.

• Ensure compliance with the National School Lunch Program.

• Manage meal application collection and processing.

Records and Testing

• Oversee intake and ongoing maintenance of student cumulative files to ensure accuracy and compliance, including processing records requests for entering and exiting students.

• Manage incoming transfers and transcript requests

• Oversee distribution of report cards and transcripts.

• Support planning, preparation and administration for standardized tests

Scheduling

• Support design of school master schedule.

• Build student schedules for the start of the school year.

• Manage student scheduling maintenance throughout the school year.

Transportation

• Coordinate daily bussing and manage public transit program.

• Manage transportation reporting and ensure compliance.

• Oversee transportation management for field trips and other school activities.

Leadership

• Serve as a member of the school admin team.

• Manage Community Engagement Manager, Office Assistant(s), Americorp member(s), Special Project Manager, traffic attendants and Food Server.

What You Need:

Key Qualities and Skills

• Commitment to uphold Summits values, belief that all children deserve a rigorous and equitable education that prepares them for college and for life.

• Bachelors Degree is strongly preferred.

• Operations and/or prior school experience is strongly preferred.

• Prior experience in project and people management is strongly preferred.

• Prior experience with data or analysis is preferred.

• Proficiency in Google Platforms, including Google Drive, Google Sheets, Google Docs, and Google Slides.

• Valid CPR/First Aid certification

• Clear health and background check.

About You

• You maintain high expectations for all students and believe all students can find success in school, college, and life.

• You thrive while collaborating and are excited to work with your colleagues. You find positivity in sharing successes.

• You possess excellent organizational and project management skills, with an obsession for details.

• You share our vision to reimagine what schools should be and are excited to make an impact on the public education landscape.

• You are positive and resilient in the face of big challenges.

• You take initiative and ownership in driving your work to meet personal and team goals.

• You have an ability to apply honest, actionable, and timely feedback that results in improved performance.

• You possess strong relationship skills, with the ability to motivate, inspire, develop, and communicate with a diverse group of faculty and community members.

• You are empathetic and culturally competent. Youre open to having hard conversations.

• You thrive in innovative environments, and are comfortable with the ambiguity that can come with a dynamic and progressive workplace.

• Youre committed to continuous improvement, see feedback as a positive, and have a growth mindset.

In addition to joining a highly motivated team and engaging in meaningful work, youll have access to a comprehensive suite of benefits including a retirement plan, unlimited take what you need PTO policy, 11 paid holidays, and 3 weeks of organization-wide closures during the year. You and your dependents will have access to multiple health, dental, and vision plans at 25% cost (we cover the other 75%) and employee life and disability insurance at no cost. Our compensation policy strives to be equitable and transparent. The salary for this position starts at $103,663 and goes up to $122,635 commensurate with experience and qualifications.

Summit is an equal opportunity employer. We believe that diversity, equity, and inclusion are directly intertwined with education. We are ALL better when we are able to bring our whole selves to work and honor each others voices across identities, cultural backgrounds, and life experiences. We welcome and encourage applications from individuals who are members of historically marginalized communities. Spanish language proficiency is a plus.

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