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Operations Assistant Executive Assistant Jobs (NOW HIRING)

Stretto

Executive Assistant

Irvine, CA · On-site

$75K - $85K/yr

Executive Assistant Position Summary The Executive Assistant to the President will provide high-level administrative, and professional support in a fast-paced environment. This role requires someone ...

CMA CGM (America) LLC

Executive Assistant

Norfolk, VA · On-site

$67K - $84K/yr

Maintain strict confidentiality, anticipating needs, streamlining operations, and deliver exceptional support to executives, and cross-functional teams. Assist Executive Assistant I with Chairperson ...

MAPFRE Insurance

Executive Assistant

Webster, MA · On-site

$68K - $80K/yr

Executive Assistant Date: Aug 21, 2026 Location: Webster, MA, US Company: MAPFRE Summary Provides the full range of administrative support to assigned senior level executives including members of the ...

Pfizer

Executive Operations Assistant

New York, NY · Hybrid

$35.93 - $63/hr

This role will work closely with the Chief of Staff to the CEO, Executive Assistant to the CEO, and the Sr. Director, Executive Operations, as well as collaborate regularly with other Executive ...

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How much do operations assistant executive assistant jobs pay per year?

As of Sep 14, 2026, the average yearly pay for operations assistant executive assistant in the United States is $64,456.00, according to ZipRecruiter salary data. Most workers in this role earn between $50,000.00 and $75,000.00 per year, depending on experience, location, and employer.

How much does an operations assistant executive assistant get paid?

The salary for an operations assistant executive assistant typically ranges from $45,000 to $70,000 annually, depending on experience, location, and company size. These roles often require strong organizational skills and proficiency with office software. Compensation can vary based on industry and specific job responsibilities.

Is being an operations assistant executive assistant a stressful job?

The role of an operations assistant or executive assistant can be stressful due to managing multiple tasks, tight deadlines, and high-level communication. However, stress levels vary depending on the work environment, workload, and organizational support, with strong organizational and communication skills helping to mitigate stress.

What does an operations assistant executive assistant do?

An operations assistant executive assistant provides administrative support to executives and manages daily business operations. Their tasks often include scheduling, correspondence, preparing reports, coordinating meetings, and handling confidential information, often using tools like Microsoft Office or calendar management software.

What cities are hiring for Operations Assistant Executive Assistant jobs?

Cities with the most Operations Assistant Executive Assistant job openings:

What states have the most Operations Assistant Executive Assistant jobs?

States with the most job openings for Operations Assistant Executive Assistant jobs include:

What are popular job titles related to Operations Assistant Executive Assistant jobs?

For Operations Assistant Executive Assistant jobs, the most frequently searched job titles are:

Infographic showing various Operations Assistant Executive Assistant job openings in the United States as of September 2026, with employment types broken down into 1% As Needed, 80% Full Time, 16% Part Time, 1% Temporary, 1% Contract, and 1% Nights. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $64,456 per year, or $31 per hour.

Executive Administrative Assistant

Clinton Township, MI • On-site

Veterinary United
Non-Profits • 201 - 500 employees
Learn more about Veterinary Unitedexternal

Other

Re-posted 4 days ago

Veterinary United rating

5.1

Company rating: 5.1 out of 10

Based on 10 frontline employees who took The Breakroom Quiz

Job description

About Veterinary United
Veterinary United is a veterinarian-owned organization dedicated to advancing companion animal healthcare through exceptional medicine, outstanding client experiences, and a culture centered on people. Today, Veterinary United includes approximately 25 veterinary hospitals and companion service businesses across Michigan, supported by more than 500 team members.
As our organization continues to grow, we are seeking an exceptional executive professional who thrives on organization, communication, execution, and creating capacity for executive leadership.
Position Overview
This is not a traditional Executive Assistant position.
The Senior Executive Assistant serves as the Executive Partner to Veterinary United's CEO and President, acting as the trusted operational extension of the Executive Office.
This individual will help organize executive priorities, coordinate communication, manage complex schedules, oversee executive projects, ensure consistent follow-through, and create the structure that allows executive leadership to remain focused on strategy, growth, and organizational leadership.
The ideal candidate enjoys bringing order to complexity, anticipates needs before they arise, and takes ownership of ensuring important work moves from discussion to execution.
Work Environment
This is a full-time, in-person position based primarily from Veterinary United's corporate office in Southeast Michigan.
The successful candidate will work alongside the CEO and President daily and will periodically coordinate administrative activities at designated executive work locations as business needs require.
This is not a remote or hybrid position.
Because success in this role depends upon close collaboration, communication, and responsiveness to executive leadership, regular in-person presence is an essential function of the position.
Primary Responsibilities
Executive Leadership Support
  • Manage complex calendars for the CEO and President
  • Organize and prioritize executive email communications
  • Draft correspondence and coordinate executive follow-up
  • Coordinate meetings, agendas, and executive schedules
  • Prepare briefing materials and meeting documentation
  • Track commitments, projects, and action items through completion
  • Serve as a trusted liaison with internal leaders and external partners
  • Protect executive time through thoughtful prioritization
Executive Office Coordination
  • Coordinate strategic initiatives and executive priorities
  • Maintain executive task management systems
  • Monitor project progress across multiple departments
  • Improve executive workflow and organizational systems
  • Organize executive files, confidential records, and key documents
  • Assist with presentation development and executive communications
  • Coordinate board, leadership, and strategic planning meetings as needed
Executive Logistics
  • Coordinate business travel, itineraries, and accommodations
  • Schedule executive events and external meetings
  • Manage registrations, memberships, and professional commitments
  • Ensure executive calendars remain aligned with organizational priorities
Executive Work Environment Coordination
Support administrative operations across multiple executive work environments by coordinating:
  • Vendors and service providers
  • Maintenance scheduling
  • Business-related records and documentation
  • Billing coordination and service tracking
  • Home office organization and administrative projects
  • Executive logistics between designated work locations
This role is centered on coordination, organization, communication, and execution, rather than hands-on property management.
What We're Looking For
We're seeking someone who naturally takes ownership.
The ideal candidate:
  • Anticipates needs before being asked
  • Creates organization from complexity
  • Demonstrates exceptional follow-through
  • Communicates professionally with executives and senior leaders
  • Exercises outstanding judgment and discretion
  • Maintains absolute confidentiality
  • Thrives in a fast-paced environment where priorities evolve quickly
  • Enjoys solving problems and improving systems
  • Builds trust through reliability and consistency
Preferred Experience
We welcome candidates with experience in roles such as:
  • Senior Executive Assistant
  • Executive Business Partner
  • Chief of Staff Support
  • Executive Administrator
  • Executive Project Coordinator
  • Executive Office Administration
  • Family Office Administration
  • Private Office Management
Experience supporting founders, CEOs, business owners, healthcare executives, or entrepreneurial leadership teams is highly valued.
Success in This Role
Within your first year, you will have become the trusted operational partner to the CEO and President by:
  • Creating exceptional organization around executive priorities
  • Ensuring consistent communication and follow-through
  • Removing administrative bottlenecks
  • Improving executive workflow and efficiency
  • Coordinating projects that move seamlessly from planning to execution
  • Allowing executive leadership to spend more time leading the organization and less time managing administrative complexity

Why Join Veterinary United?
This position offers a unique opportunity to work directly alongside the leadership of one of Michigan's premier veterinary organizations.
You will gain exposure to executive decision-making, strategic initiatives, healthcare leadership, organizational growth, acquisitions, and executive operations while making a meaningful impact on the future of the organization.
If you're looking for a role where you can build trust, create organization, and become an indispensable partner to executive leadership, we'd love to hear from you.

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