Operations Administrative Assistant Jobs in Springfield, IL

The School Administrative Assistant provides critical administrative support to the school principal, staff, and faculty, ensuring the smooth day-to-day operation of the school. They wear many hats and contribute to a positive and efficient learning environment.

Education: Required High School diploma supplemented by university-level courses in business administration, secretarial science, or related courses. Preferred Associate's Degree

Experience: Required Two years experience in responsible and varied administrative assistant work or any equivalent combination of education and experience which provides the necessary knowledge, skills and abilities to be successful in the position. Required - Experience with Google Suite Preferred Google Level I Certification.

Language Skills: Preferred Bilingual Spanish: Able to communicate effectively and accurately in English and Spanish

Accurately record and verify student's discipline records. Organize, collate, and disperse mailing to parents. Monitor and document student and parent visits/meetings to the Assistant Principal and Dean of Students' Offices. Have them sign in, relay their presence to the Dean/AP, make sure they properly sign out, etc. Draft and type student attendance and behavior documents including but not limited to academic supports, attendance, and expulsion paperwork for processing. Perform the usual office routines and practices associated with a busy, productive and efficiently operating office. Type a variety of office related materials. Compose memos and short letters. Develop and maintain the necessary rapport to be able to work effectively with staff and students. Organize and maintain all records and materials so that they may be easily and quickly located when required. Assist in supervision of Departmental budgets. Participate in related training when offered by the District. Such other office tasks that the District/Building Administrator may find appropriate and acceptable for an administrative support person in that department: Other clerical duties, which include answering phones for Assistant Principals and Dean of students, including printing, typing and copying documents, file management. Maintain attendance data and documentation accurately for Illinois State Board Of Education reporting. Managing campus and District events on the calendar. Assistance with Truancy officer and Data Analyst responsibilities in attendance and behavior documentation. Other duties as assigned.

Performs usual office routines. Maintains such student records as shall be required. Type materials such as letters, student records, reports, memos, monthly statements, etc., from rough drafts or corrected copies. Verifies totals on report forms, requisitions, and proofreads work. Daily, works with the central office to ensure that substitute teachers are placed in open positions. Responsible for the purchase order processing for the school. Receives and routes all incoming calls and mail. Maintains a daily teacher attendance log and the concomitant records for substitute teachers. Assists Dean in collating instructional materials as requested for Student Engagement Support. Maintains a log of visitors to the school. Also, maintain supplies. Assist in other areas as needed. Complete other duties as assigned.

Technical: Considerable knowledge of business English, spelling, punctuation and math. Knowledge of the principles and methods of office management and of modern office procedures, systems and equipment. Knowledge of regulations, procedures, and services of the School. Ability to keep complex records, to assemble and organize complex data, and to prepare reports from such records. Ability to effectively utilize Microsoft Word, Excel, and PowerPoint in order to perform daily functions. Interpersonal: Ability to work independently on responsible and confidential administrative assignments and secretarial tasks. Ability to deal with teachers, staff, students, and visitors tactfully and courteously. Ability to type accurately and rapidly and to compose effective and accurate correspondence on a computer using word processing program. Ability to follow directives and take initiative.

12-Month SALARY RANGE: $16.96-$22.45/hr; Single Health and Dental insurance no more than $20 per pay period or free; paid time off (13 sick, 2 personal, and 10 vacation days); Tuition reimbursement up to $1250 per year.