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Operations Administrative Assistant Jobs in Springfield, IL

Springfield Clinic

Lead, Operations

Springfield, IL · On-site

The Operations Lead is responsible for training, support, and development of the Patient Concierge ... Certified Medical Administrative Assistant (CMAA) per the National Healthcareer Association ...

Springfield Clinic

Lead, Operations

Springfield, IL

The Operations Lead is responsible for training, support, and development of the Patient Concierge ... Certified Medical Administrative Assistant (CMAA) per the National Healthcareer Association ...

Springfield Clinic

Lead, Operations

Springfield, IL · On-site

$18.22 - $26.42/hr

The Operations Lead is responsible for training, support, and development of the Patient Concierge ... Certified Medical Administrative Assistant (CMAA) per the National Healthcareer Association ...

Augment

Scalehouse Attendant

Taylorville, IL

$25/hr

Be the Backbone of Daily Operations at a Leading Waste & Recycling Company Augment Human Resource Services is hiring an Administrative Assistant to support daily office operations inside the local ...

Prairieland FS

Administrative Support Specialist

Auburn, IL · On-site

$17.50 - $24/hr

  • Medical

  • Dental

  • Life

  • Retirement

  • PTO

Key ResponsibilitiesProvide administrative support to the operations team, including scheduling appointments, managing calendars, and organizing meetings.Assist in preparing and distributing ...

Memorial Health

Administrative Fellow

Springfield, IL

$29.44 - $45.64/hr

Through project-based work spanning hospital operations, strategy, finance, physician partnerships ... objectives are achieved. * Assist in the implementation and evaluation of organizational ...

Memorial Health

Administrative Fellow

Springfield, IL · On-site

$29.44 - $45.64/hr

Through project-based work spanning hospital operations, strategy, finance, physician partnerships ... objectives are achieved. * Assist in the implementation and evaluation of organizational ...

Memorial Health

Administrative Fellow

Springfield, IL · On-site

$29.44 - $45.64/hr

Through project-based work spanning hospital operations, strategy, finance, physician partnerships ... objectives are achieved. * Assist in the implementation and evaluation of organizational ...

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All JobsOperations Administrative JobsOperations Administrative Assistant JobsOperations Administrative Assistant Jobs in Springfield, IL

Operations Administrative Assistant information

See Springfield, IL salary details

$13

$23

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How much do operations administrative assistant jobs pay per hour?

As of Aug 16, 2026, the average hourly pay for operations administrative assistant in Springfield, IL is $23.12, according to ZipRecruiter salary data. Most workers in this role earn between $18.12 and $25.00 per hour, depending on experience, location, and employer.

How much does an operations administrative assistant get paid?

The average salary for an operations administrative assistant typically ranges from $35,000 to $50,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in larger organizations can earn higher wages. Benefits such as health insurance and paid time off are often included.

What is an operations administrative assistant?

Operations Administrative Assistants are professionals who support the daily functions of an organization’s operations team. They handle a variety of administrative tasks such as scheduling meetings, managing files, coordinating communication among departments, and assisting with reporting and data entry. Their role ensures that the operations department runs smoothly and efficiently, helping to resolve issues quickly and maintain productivity. These assistants often serve as a vital link between management, staff, and external partners.

What skills and qualifications are needed to be an operations administrative assistant?

To thrive as an Operations Administrative Assistant, you need strong organizational abilities, attention to detail, proficiency in office administration, and typically a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic database management systems is commonly required. Excellent time management, communication, and problem-solving skills help you efficiently support teams and handle multiple priorities. These skills ensure smooth daily operations, accurate record-keeping, and effective coordination within the organization.

What is the difference between Operations Administrative Assistant vs Office Coordinator?

AspectOperations Administrative AssistantOffice Coordinator
Primary RoleSupports operational functions, manages administrative tasks related to business processesOversees daily office operations, manages administrative support for office environment
Required SkillsAdministrative skills, basic knowledge of operations, communicationOrganizational skills, multitasking, communication, customer service
Work EnvironmentCorporate offices, business settingsOffice settings, administrative departments
Common UsageUsed in industries with operational processes, logistics, or project supportUsed in general office environments, administrative support roles

The Operations Administrative Assistant and Office Coordinator roles share similarities in administrative skills and work environments. However, the Operations Administrative Assistant focuses more on supporting operational functions and processes, while the Office Coordinator manages overall office activities and administrative support. Both roles are essential for smooth business operations but serve slightly different functions within an organization.

What does an operations administrative assistant do?

An operations administrative assistant provides administrative support to ensure efficient business operations. They handle tasks such as scheduling, data entry, correspondence, and document management, often using office software like Microsoft Office. Strong organizational skills and attention to detail are essential for this role.

What are common challenges faced by operations administrative assistants and how can they be addressed?

Operations Administrative Assistants often juggle multiple tasks such as scheduling, managing documentation, and supporting team communications, which can sometimes lead to competing priorities and tight deadlines. Staying organized and using effective time management strategies, like prioritizing urgent tasks and utilizing productivity software, can help alleviate these challenges. Additionally, clear communication with team members and supervisors is crucial for clarifying expectations and ensuring smooth operations. Regularly updating processes and seeking feedback can also contribute to continuous improvement in this role.

What are popular job titles related to Operations Administrative Assistant jobs in Springfield, IL?

For Operations Administrative Assistant jobs in Springfield, IL, the most frequently searched job titles are:

What job categories do people searching Operations Administrative Assistant jobs in Springfield, IL look for?

The top searched job categories for Operations Administrative Assistant jobs in Springfield, IL are:

What cities near Springfield, IL are hiring for Operations Administrative Assistant jobs?

Cities near Springfield, IL with the most Operations Administrative Assistant job openings:

Operations Administrative Assistant jobs near you
Infographic showing various Operations Administrative Assistant job openings in Springfield, IL as of June 2026, with employment types broken down into 64% Full Time, 32% Part Time, and 4% Contract. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution, with an average salary of $48,096 per year, or $23.1 per hour.

Assistant Vice President for Financial and Administrative Affairs and Assistant Treasurer

Southern Illinois University School of Medicine

Springfield, IL • On-site

$10K - $15K/mo

Full-time

Medical, Dental, Life, Retirement, PTO

Posted 3 days ago

New

Job description

Salary: $10,786.58 - $15,370.92 Monthly
Location : Carbondale, IL
Job Type: Principal Administrative
Job Number: 2600363
Department: Office of the President-SIUP
Opening Date: 08/13/2026
Closing Date: 8/28/2026 11:59 PM Central
FLSA: Exempt
Bargaining Unit: N/A
Shift: Days
ExemptorNon_Exempt: Exempt
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Description
To apply, please visit:
The Assistant Vice President (AVP) for Financial & Administrative Affairs and Assistant Treasurer provides strategic leadership and operational oversight across all treasury functions for Southern Illinois University and its campuses. Reporting directly to the Vice President for Financial & Administrative Affairs and Board Treasurer, the AVP is responsible for the integrity, efficiency, and long-term soundness of the University's treasury operations, including cash and liquidity management, investment of University funds, banking relationships, debt issuance, debt portfolio oversight, post-issuance compliance, capital finance activities and oversight of the Universities tax compliance program.
The AVP leads a team of treasury and tax professionals responsible for the day-to-day execution of these functions and serves as a key advisor to the CFO, senior leadership, and the Board of Trustees on matters of University financial strategy. This role requires a sophisticated understanding of public higher education finance, strong relationships with financial institutions and rating agencies, and the ability to communicate complex financial matters clearly to executive and governing board audiences.
This position offers a competitive salary, commensurate with University and SIU Foundation guidelines, and provides an opportunity for professional growth within a dynamic advancement and alumni engagement environment.
Examples of Duties
Treasury & Cash Management
  • Directs the investment of available University funds in accordance with Board policy, State and Federal law, and sound fiduciary principles; oversees cash flow forecasting and liquidity strategy across the System.
  • Oversees daily cash management operations, including wire transfers, banking transaction activity, and short-term liquidity positioning.
  • Maintains and develops the University's banking relationships; evaluates banking services, negotiates terms, and ensures the University receives optimal service and value.
  • Monitors working capital and ensures adequate liquidity is maintained across all University funds and operating accounts.

Debt Management & Capital Finance
  • Manages the University's debt portfolio, including revenue bonds, financing agreements, and other debt instruments; oversees compliance with bond covenants, arbitrage requirements, and all related reporting obligations.
  • Coordinates the issuance of University revenue bonds and other financing vehicles, including engagement with underwriters, bond counsel, financial advisors, and rating agencies.
  • Assists in the coordination and issuance of the annual University financial reports.
  • Assist with the development of the University's capital funding plan, including resource allocation analysis and recommendations to senior leadership.

Tax Compliance
  • Supervise the Director of Tax Compliance
  • Work with the Director of Tax Compliance to set priorities for the tax compliance program

Compliance, Policy & External Relations
  • Provides staff assistance to the Board of Trustees Finance and Architecture and Design Committees; prepares materials, analyses, and recommendations for Board consideration on treasury and financial matters.
  • Develops, implements, and maintains treasury-related policies and procedures designed to ensure compliance with all applicable State and Federal laws and regulations, Board policies, and University guidelines.
  • Assists in the preparation of periodic financial reports for presentation to the Board of Trustees and other governing bodies.
  • Represents the University in external financial relationships, including with banks, rating agencies, and investment counterparties.
  • Monitors trends and best practices in higher education treasury and finance; provides strategic recommendations to the VP on emerging opportunities and risks.

Leadership & Administration
  • Leads, mentors, and develops a team of treasury professionals; establishes clear expectations, fosters a culture of accuracy and accountability, and ensures effective cross-coverage of all treasury functions.
  • Provides broad staff support to the Vice President for Financial & Administrative Affairs and Board Treasurer in the conduct of University financial affairs.
  • Identifies and implements process improvements, technology enhancements, and operational efficiencies within the treasury function.
  • Exercise sound judgment, professionalism, and discretion in all interactions, maintain confidentiality while representing the SIU Foundation, Board Members, Leadership Team and Southern Illinois University with integrity and credibility.
  • Participate in travel to support off-site events and Foundation engagement activities.

Qualifications
Required:
  • Bachelor's degree in Finance, Accounting, Business Administration, Economics, or a closely related field.
  • Minimum of eight (8) years of progressively responsible experience in treasury management, public finance, or a closely related financial discipline.
  • Demonstrated experience managing debt portfolios, investment programs, or capital finance activities in a complex institutional environment.
  • Proven leadership experience, including supervision and development of professional staff.
  • Strong working knowledge of applicable State and Federal laws and regulations governing public sector or higher education finance.
  • Excellent written and verbal communication skills, including experience presenting to senior leadership and governing boards.
Preferred:
  • Master's degree in Finance, Business Administration (MBA), Public Administration, or a related field.
  • Certified Public Accountant (CPA), Certified Treasury Professional (CTP) or equivalent professional credential.
  • Experience in public higher education finance at a system or multi-campus level.
  • Familiarity with Illinois public finance law, the Illinois Board of Higher Education, and State budgetary processes.
  • Experience with revenue bond issuance, arbitrage compliance, and bondholders' reporting.
  • Established relationships with financial institutions, rating agencies, and bond market counterparties.
  • Experience with tax research, public accounting, or income tax preparation.

To apply, please visit:
Job Contact: Stephanie Palmer,
Supplemental Information
Southern Illinois University Carbondale is a Carnegie Doctoral Research University offering 200+ undergraduate degrees, minors and specializations, 79 master's degrees, and 40 doctoral degrees. Our main campus is 1,136 acres, with additional acreage in University Farms, Touch of Nature Outdoor Education Center, and other facilities. The university is an essential part of the city of Carbondale and an important contributor to the culture of the entire region. While Carbondale includes many of the amenities of urban life, it retains its small-town flavor. Cost of living is considerably lower in the region than similar areas elsewhere, and many employees commute from nearby counties.
The Southern Illinois region is distinct from the rest of the state, boasting considerable natural beauty including the Shawnee National Forest, many state parks, national wildlife areas, and several lakes beloved for recreation. Local foods are readily available in the area, with a variety of eateries and a growing specialized food truck presence. The area is home to the Shawnee Hills Wine Trail, an official wine appellation designation. The wineries extend the cultural reach of the community, hosting live music and continual art exhibits. The campus itself is a microcosm of the area, with a lake and forest on campus, as well as traditional collegiate architecture, quad, and residential halls. Students enjoy outdoor study areas as well as specialized computer labs scattered across campus, including in the three million volume Morris Library. To learn about employee benefits and find resources about Carbondale and the Southern Illinois region, visit: https://jobs.siu.edu/.
Southern Illinois University Carbondale is an R1 Opportunity University with a statewide economic impact of $2.7 billion dollars. We offer 200+ undergraduate degrees, minors and specializations, 79 master's degrees, and 40 doctoral degrees. Our main campus is 1,136 acres, with additional acreage in University Farms, Touch of Nature Outdoor Education Center, and other facilities. The university is an essential part of the city of Carbondale and an important contributor to the culture of the entire region. While Carbondale includes many of the amenities of urban life, it retains its small-town flavor. Cost of living is considerably lower in the region than similar areas elsewhere, and many employees commute from nearby counties.
The Southern Illinois region is distinct from the rest of the state, boasting considerable natural beauty including the Shawnee National Forest, many state parks, national wildlife areas, and several lakes beloved for recreation. Local foods are readily available in the area, with a variety of eateries and a growing specialized food truck presence. The area is home to the Shawnee Hills Wine Trail, an official wine appellation designation. The wineries extend the cultural reach of the community, hosting live music and continual art exhibits. The campus itself is a microcosm of the area, with a lake and forest on campus, as well as traditional collegiate architecture, quad, and residential halls. Students enjoy outdoor study areas as well as specialized computer labs scattered across campus, including in the three million volume Morris Library. To learn about,, and find resources about Carbondale and the Southern Illinois region, visit:
If you require assistance, please contact the Office of Human Resources at or call 217-545-0223 Monday through Friday, 8:00am-4:30pm.
The mission of Southern Illinois University School of Medicine is to optimize the health of the people of central and southern Illinois through education, patient care, research and service to the community.
The SIU School of Medicine Annual Security Report is available online at This report contains policy statements and crime statistics for Southern Illinois University School of Medicine in Springfield, IL. This report is published in compliance with Federal Law titled the
"Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act."
Southern Illinois University School of Medicine is an Affirmative Action/Equal Opportunity employer who provides equal employment and educational opportunities for all qualified persons without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, protected veteran status or marital status in accordance with local, state and federal law.
Pre-employment background screenings required.
Paid time off: Includes 12 paid holidays per year. Accrual rates vary based on employment type and years of service
Paid sick time: Use for personal illness, doctor visits, or if your immediate family members fall ill
Health, Dental, and Life insurance
Optional life insurance: Your spouse and dependents can enroll in State term life and university-sponsored term life insurance.
Prescription: Plan participants enrolled in any state health plan have prescription drug benefits included in the coverage.
Long-term Disability Insurance
Flexible spending accounts: Optional, IRS tax-favored program that enables you to stretch medical expenses and dependent care dollars
Voluntary retirement accounts: Optional plans include the State of Illinois Deferred Compensation Plan (457) and Tax Deferred Annuity (403b).
Tuition Waiver/Tuition Reimbursement: Continue your graduate or undergraduate education with the help of tuition waivers or tuition reimbursement
Leaves of absence: Includes FMLA and Extended Sick Leave Benefits for qualified employees
Employee Assistance Program: Access free and confidential support, including counseling services, and information during difficult times
For more information please visit

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