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Operations Administrative Assistant Jobs in Springfield, IL

Augment

Scalehouse Attendant

Taylorville, IL

$25/hr

Be the Backbone of Daily Operations at a Leading Waste & Recycling Company Augment Human Resource Services is hiring an Administrative Assistant to support daily office operations inside the local ...

Memorial Health

Administrative Fellow

Springfield, IL

$29.44 - $45.64/hr

Through project-based work spanning hospital operations, strategy, finance, physician partnerships ... objectives are achieved. * Assist in the implementation and evaluation of organizational ...

Memorial Health

Administrative Fellow

Springfield, IL · On-site

$29.44 - $45.64/hr

Through project-based work spanning hospital operations, strategy, finance, physician partnerships ... objectives are achieved. * Assist in the implementation and evaluation of organizational ...

Memorial Health

Administrative Fellow

Springfield, IL · On-site

$29.44 - $45.64/hr

Through project-based work spanning hospital operations, strategy, finance, physician partnerships ... objectives are achieved. * Assist in the implementation and evaluation of organizational ...

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All JobsOperations Administrative Assistant JobsOperations Administrative Assistant Jobs in Springfield, IL

Operations Administrative Assistant information

See Springfield, IL salary details

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$23

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How much do operations administrative assistant jobs pay per hour?

As of Jun 28, 2026, the average hourly pay for operations administrative assistant in Springfield, IL is $23.12, according to ZipRecruiter salary data. Most workers in this role earn between $18.12 and $25.00 per hour, depending on experience, location, and employer.

What job makes $10,000 a month without a degree?

Operations Administrative Assistants typically do not earn $10,000 a month without specialized experience or advanced skills. High-paying roles that can reach this level often involve entrepreneurship, sales, real estate, or specialized trades where income depends on performance, commissions, or business success rather than formal education alone.

What are Operations Administrative Assistants?

Operations Administrative Assistants are professionals who support the daily functions of an organization’s operations team. They handle a variety of administrative tasks such as scheduling meetings, managing files, coordinating communication among departments, and assisting with reporting and data entry. Their role ensures that the operations department runs smoothly and efficiently, helping to resolve issues quickly and maintain productivity. These assistants often serve as a vital link between management, staff, and external partners.

What is the highest paid administrative assistant?

The highest paid administrative assistants typically work in specialized industries such as finance, law, or executive support, and can earn salaries exceeding $70,000 annually. Factors influencing pay include experience, location, certifications, and the complexity of the role, with executive assistants often earning the most among administrative support positions.

What does an operations admin assistant do?

An operations administrative assistant supports daily business functions by managing schedules, handling correspondence, organizing files, and coordinating communication between departments. They often use office software like Microsoft Office and may assist with data entry, report preparation, and logistical tasks to ensure smooth operations.

What is the salary of an operations assistant?

The salary of an operations administrative assistant typically ranges from $35,000 to $55,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in larger organizations can earn higher wages. Benefits and additional compensation vary by employer and region.

What are the key skills and qualifications needed to thrive as an Operations Administrative Assistant, and why are they important?

To thrive as an Operations Administrative Assistant, you need strong organizational abilities, attention to detail, proficiency in office administration, and typically a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic database management systems is commonly required. Excellent time management, communication, and problem-solving skills help you efficiently support teams and handle multiple priorities. These skills ensure smooth daily operations, accurate record-keeping, and effective coordination within the organization.

What is the difference between Operations Administrative Assistant vs Office Coordinator?

AspectOperations Administrative AssistantOffice Coordinator
Primary RoleSupports operational functions, manages administrative tasks related to business processesOversees daily office operations, manages administrative support for office environment
Required SkillsAdministrative skills, basic knowledge of operations, communicationOrganizational skills, multitasking, communication, customer service
Work EnvironmentCorporate offices, business settingsOffice settings, administrative departments
Common UsageUsed in industries with operational processes, logistics, or project supportUsed in general office environments, administrative support roles

The Operations Administrative Assistant and Office Coordinator roles share similarities in administrative skills and work environments. However, the Operations Administrative Assistant focuses more on supporting operational functions and processes, while the Office Coordinator manages overall office activities and administrative support. Both roles are essential for smooth business operations but serve slightly different functions within an organization.

What are some common challenges faced by Operations Administrative Assistants, and how can they be addressed?

Operations Administrative Assistants often juggle multiple tasks such as scheduling, managing documentation, and supporting team communications, which can sometimes lead to competing priorities and tight deadlines. Staying organized and using effective time management strategies, like prioritizing urgent tasks and utilizing productivity software, can help alleviate these challenges. Additionally, clear communication with team members and supervisors is crucial for clarifying expectations and ensuring smooth operations. Regularly updating processes and seeking feedback can also contribute to continuous improvement in this role.
What are popular job titles related to Operations Administrative Assistant jobs in Springfield, IL? For Operations Administrative Assistant jobs in Springfield, IL, the most frequently searched job titles are:
What job categories do people searching Operations Administrative Assistant jobs in Springfield, IL look for? The top searched job categories for Operations Administrative Assistant jobs in Springfield, IL are:
What cities near Springfield, IL are hiring for Operations Administrative Assistant jobs? Cities near Springfield, IL with the most Operations Administrative Assistant job openings:
Operations Administrative Assistant jobs near you
Administrative Assistant to the Chief Communications Officer

Administrative Assistant to the Chief Communications Officer

Lincoln Land Community College

Springfield, IL • On-site

$45K - $53K/yr

Full-time

PTO

Posted 8 days ago

Job description

Position Details
Position Information
Quick Link
https://llcc.peopleadmin.com/postings/9459
Position Title
Administrative Assistant to the Chief Communications Officer
Full Time or Part Time
Full Time
Months Worked Per Year
12
Hours Worked Per Week
40
Work Schedule
Monday-Friday 8:00 AM - 5:00 PM
Remote Work Availability
No
Job Description Summary
Support the communications that inspire students, engage communities and promote opportunity!
The Administrative Assistant to the Chief Communications Officer provides direct support to the Chief Communications Officer (CCO) and other department staff on many departmental services and initiatives, including but not limited to fiscal matters, promotional items, publications, photo library, signage, contact lists, phone directory as well as assistance with general office operations. The most important impact of the position is to the college's internal and external constituents, who receive clear, accurate and helpful information in information desk interactions and to members of the PRM team with organization, scheduling, ordering and compiling reports as the team works to inform, strategically market and promote the college, its programs and activities to district residents.
As a staff member at LLCC, you can look forward to 23 paid holidays a year, including 2 weeks at the end of the calendar year and one week in March for mid-semester break; 12 Fridays off in the summer; and 5 personal days, 12 sick days, and starting with 10 vacation days per year. LLCC staff, their spouse and qualified dependent children are eligible to use the tuition waiver on credited courses. Staff can also enjoy free access to our on-campus fitness center. LLCC is a positive, team-oriented environment supportive of staff development. You can view all benefits on our website. Come join our team and experience success at LLCC!Starting salary is likely to be between $45,695 and $53,144 per year with an excellent benefits package. The person hired into this position will be placed within this range based on education, training, experience, and skills.
LLCC strives to create an inclusive workplace and environment for our students, faculty, and staff. We are seeking applicants from all backgrounds and experiences to ensure we create a diverse workforce and learning environment.
Required Qualifications
  • High school diploma or equivalent and two years of relevant experience.
  • Current computer competency.
  • Ability and desire to maintain up-to-date technical skills.
  • Strong fiscal, customer service, communication and organization skills.

Employment is contingent upon the successful completion of a criminal background check.
Preferred Qualifications
  • Associate degree.
  • Digital compliance.
  • Training in Excel.

Physical Requirements
Position Salary
Starting salary is likely to be between $45,695 and $53,144 per year with an excellent benefits package.
Requisition Detail Information
Open Date
05/21/2026
Last Day to Apply
Open Until Filled
Yes
Special Instructions to Applicants
This position will be open until filled: however, applications must be received on or before June 11, 2026 to be considered during the initial review window. Onsite interviews will begin June 29, 2026. Anticipated start date for this position is July 28, 2026.
If you have a college degree or credits, please upload copies of your transcripts to your application along with a cover letter and resume. Photocopies of transcripts are acceptable to be uploaded. Please redact (black out) any personal information such as age, gender and Social Security Number from your transcripts or other documents you intend to share with us before you upload them to your application.
If you do not have transcripts to upload at the time of submission, please mail them to the address below and instead upload a Word document as your transcripts that indicates you will have transcripts sent directly to us. Please contact the Human Resources office at 217-786-2752 if you have any questions.
Lincoln Land Community College
ATTN: Human Resources
P.O. Box 19256
Springfield, IL 62794
Job Duties
Description of Job Duty
Interact with and inform prospective students, visitors, faculty, staff and current students at the Information Desk in A. Lincoln Commons. Research and provide accurate information on all aspects of the college daily to individuals who email the college via the website (info@llcc.edu) along with phone and walk-in inquiries. Track these emails, calls and questions for analysis. Manage department phone response messaging. Monitor A. Lincoln Commons.
Essential Duty?
Yes
Description of Job Duty
Assist Chief Communications Officer with financial planning, preparing a weekly budget update and coordinating payment of marketing/promotional and office invoices. Provide quotes and ordering details for college promotional/display and award items for other departments.
Essential Duty?
Yes
Description of Job Duty
Order and process PRM office supplies, promotional items, and employee nametags and business cards. Verify and update department inventory records. Make arrangements for PRM staff professional development, including arranging for two crisis communications tabletop exercises a year. Keep emergency go-bags updated. Coordinate office meeting space and travel arrangements.
Essential Duty?
Yes
Description of Job Duty
Manage publication samples by organizing materials produced, serving as point person on delivered items and organizing delivery to the end user(s). Monitor dates of materials to schedule updated reviews. Manage a folder of files designated print-ready for print shop.
Essential Duty?
Yes
Description of Job Duty
Organize and maintain the PRM photo and video library, ensuring consistent naming conventions and tags for searchability.
Essential Duty?
Yes
Description of Job Duty
Prepare, collect, distribute and maintain departmental records and reports, including weekly reports on LLCC presence in print, broadcast and social media, and regular reports on PRM Key Performance Indicators. Send reminders about stalled PRM work order tickets.
Essential Duty?
Yes
Description of Job Duty
Proofread documents. Research hometowns and preferred names.
Essential Duty?
Yes
Description of Job Duty
Liaise with Student Life to learn of upcoming student activities and create weekly list of activities for website and social media writing coordinator. Assist with social media photography as needed.
Essential Duty?
Yes
Description of Job Duty
Maintain calendar of events for website. Produce interior signage for events, college holidays/closings and other identified needs. Coordinate assembly and placement of external signage for events.
Essential Duty?
Yes
Description of Job Duty
Maintain media and emergency communication contact lists and mailing lists. Check office mail and coordinate office mailings.
Essential Duty?
Yes
Description of Job Duty
Assist with scheduling content creation interviews for CCO and communications manager and individuals for photo/video shoots, recruiting student participants and coordinating clothing and class schedules. Meet with new employees and gather New Employee LincIn Article Form information; send information to Communications Manager.
Essential Duty?
Yes
Description of Job Duty
Working with Human Resources, prepare and maintain the campus phone/email directory and produce monthly updates. Compile, format and proof KUDOS award nominations and manage printing and distribution.
Essential Duty?
Yes
Description of Job Duty
Compile minutes for PRM and External Stakeholders Team meetings. Maintain and upload documents to the PRM and Quality Council online portal pages.
Essential Duty?
Yes
Description of Job Duty
Perform other duties as assigned.
Essential Duty?
No

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