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Operations Administrative Assistant Jobs in Chicago, IL

727 Marketing Firm

Administrative Assistant

Park Forest, IL

$17.50 - $23.50/hr

... Assistant. This position is perfect for someone who thrives in a fast-paced environment, has ... Administrative Operations Responsibilities * Manage and coordinate daily calendar appointments ...

CWF Restoration

Administrative Assistant

Elmhurst, IL · On-site

$40K - $55K/yr

If you thrive in a fast-paced and dynamic environment and enjoy supporting the smooth operation of an organization, then we invite you to apply for the Administrative Assistant position at CWF ...

Addison Group

Administrative Assistant

Chicago, IL · On-site

$22 - $25/hr

Job Title : Administrative Assistant Industry: Healthcare Location: Northside of Chicago, IL ... This role is ideal for someone who enjoys keeping operations organized, managing multiple ...

Diverzify Pro, LLC

Administrative Assistant

Itasca, IL

$17.50 - $23.50/hr

Provide administrative support to ensure efficient operation of the office. * Answer and direct phone calls in a polite and professional manner. * Assist in organizing and scheduling appointments ...

The LaSalle Group

Administrative Assistant

Wood Dale, IL · On-site

$25 - $30/hr

As the Administrative Assistant , you'll support executive leadership, keep day-to-day office operations running smoothly and help coordinate everything from meetings and travel to company events. If ...

Diverzify

Administrative Assistant

Itasca, IL · On-site

$17.50 - $23.50/hr

Provide administrative support to ensure efficient operation of the office. * Answer and direct phone calls in a polite and professional manner. * Assist in organizing and scheduling appointments ...

Frontline Source Group

Administrative Assistant

Chicago, IL

$18.50 - $25/hr

Company Profile National Nonprofit Organization Administrative Assistant Role Support the daily administrative operations of the Foundation. Serve as a first point of contact by phone, email, and in ...

Diverzify

Administrative Assistant

Itasca, IL · On-site

$17.50 - $23.50/hr

Provide administrative support to ensure efficient operation of the office. * Answer and direct phone calls in a polite and professional manner. * Assist in organizing and scheduling appointments ...

City of Chicago

ADMINISTRATIVE ASSISTANT

Chicago, IL · On-site

$51K/yr

ADMINISTRATIVE ASSISTANT Job Number: 417047 Description BID/JOB ANNOUNCEMENT Administrative ... The position is responsible for supporting daily administrative operations, payroll coordination ...

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All JobsOperations Administrative JobsOperations Administrative Assistant JobsOperations Administrative Assistant Jobs in Chicago, IL

Operations Administrative Assistant information

See Chicago, IL salary details

$14

$24

$38

How much do operations administrative assistant jobs pay per hour?

As of Aug 30, 2026, the average hourly pay for operations administrative assistant in Chicago, IL is $24.05, according to ZipRecruiter salary data. Most workers in this role earn between $18.85 and $26.01 per hour, depending on experience, location, and employer.

What is an operations administrative assistant?

Operations Administrative Assistants are professionals who support the daily functions of an organization’s operations team. They handle a variety of administrative tasks such as scheduling meetings, managing files, coordinating communication among departments, and assisting with reporting and data entry. Their role ensures that the operations department runs smoothly and efficiently, helping to resolve issues quickly and maintain productivity. These assistants often serve as a vital link between management, staff, and external partners.

What skills and qualifications are needed to be an operations administrative assistant?

To thrive as an Operations Administrative Assistant, you need strong organizational abilities, attention to detail, proficiency in office administration, and typically a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic database management systems is commonly required. Excellent time management, communication, and problem-solving skills help you efficiently support teams and handle multiple priorities. These skills ensure smooth daily operations, accurate record-keeping, and effective coordination within the organization.

What are common challenges faced by operations administrative assistants and how can they be addressed?

Operations Administrative Assistants often juggle multiple tasks such as scheduling, managing documentation, and supporting team communications, which can sometimes lead to competing priorities and tight deadlines. Staying organized and using effective time management strategies, like prioritizing urgent tasks and utilizing productivity software, can help alleviate these challenges. Additionally, clear communication with team members and supervisors is crucial for clarifying expectations and ensuring smooth operations. Regularly updating processes and seeking feedback can also contribute to continuous improvement in this role.

What is the difference between Operations Administrative Assistant vs Office Coordinator?

AspectOperations Administrative AssistantOffice Coordinator
Primary RoleSupports operational functions, manages administrative tasks related to business processesOversees daily office operations, manages administrative support for office environment
Required SkillsAdministrative skills, basic knowledge of operations, communicationOrganizational skills, multitasking, communication, customer service
Work EnvironmentCorporate offices, business settingsOffice settings, administrative departments
Common UsageUsed in industries with operational processes, logistics, or project supportUsed in general office environments, administrative support roles

The Operations Administrative Assistant and Office Coordinator roles share similarities in administrative skills and work environments. However, the Operations Administrative Assistant focuses more on supporting operational functions and processes, while the Office Coordinator manages overall office activities and administrative support. Both roles are essential for smooth business operations but serve slightly different functions within an organization.

What are popular job titles related to Operations Administrative Assistant jobs in Chicago, IL?

For Operations Administrative Assistant jobs in Chicago, IL, the most frequently searched job titles are:

What job categories do people searching Operations Administrative Assistant jobs in Chicago, IL look for?

The top searched job categories for Operations Administrative Assistant jobs in Chicago, IL are:

What cities near Chicago, IL are hiring for Operations Administrative Assistant jobs?

Cities near Chicago, IL with the most Operations Administrative Assistant job openings:

Operations Administrative Assistant jobs near you
Infographic showing various Operations Administrative Assistant job openings in Chicago, IL as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 12% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $50,030 per year, or $24.1 per hour.

IT Assistant / Operations Administrative Assistant

Chicago, IL • On-site

NextStep
See more jobs at NextStepexternal

$18.50 - $25/hr

Other

Medical, Retirement, PTO

Posted 6 days ago

Job description

IT Assistant / Operations Administrative Assistant, Chicago, IL

The IT Assistant / Operations Administrative Assistant will serve as the in-house IT assistant to the Lead Engineer for growing 50+-employee firm, including resolving user-specific and basic networking issues, managing relationship with external IT vendor, and suggesting and implementing technology-related business-improvement projects. Ability to troubleshoot and solve straight-forward problems that do not have SOPs required. Company requires a full COVID-19 vaccine (as defined by the Center for Disease Control and Prevention (CDC)) or an approved exemption as an accommodation. Position requires 3 days Onsite and 2 days Remote, with occasional after-hours and weekend work.

IT Assistant/ Operations Administrative Assistant Responsibilities:

  • Identify and resolve basic issues in office networking environment, including internet connectivity, file server and VPN availability, access to networked peripherals such as printers/fax/copiers.
  • Work with external IT provider to ensure infrastructure networking and computing systems remain available.
  • Interacting with management and staff to provide analytical and technical assistance for continuous improvement of IT solutions (including but not limited to automating data collection or entry; website design; basic coding/scripting).
  • Setup and prepare offices with IT equipment.
  • Assist with routine local technical projects and deployment of software updates/support.
  • Work with the IT Lead to maintain or create policies, procedures, and processes (e.g., relating to data and network security, hardware/software usage; selection and replacement of computing equipment etc.).
  • Assist IT Lead with managing external IT vendor relationships, tickets, and projects.
  • Website maintenance and updates
  • Warranty equipment management
  • Software support and product research
  • IT inventory management; disposal; destruction
  • Assist with internal control matrix for SOC and scheduled SOC tasks
  • Maintain Emergency Contact Portal and IT Policy Handbook
  • Assist with conflict checks and related software
  • Assist OPS team with office coverage and supplies.
  • Other Administrative functions as needed.

IT Assistant / Operations Administrative Assistant Qualifications:

  • 1+ years of IT experience with client, server, and network service delivery.
  • 2+ years or experience with networking concepts such VPN environments, Multi-Factor Authentication (MFA).
  • 2+ years of experience of troubleshooting in a multi-user environment.
  • 2+ years of experience in a professional environment.
  • 2+ years of experience in PC and MAC troubleshooting.

Preferred Qualifications:

  • Bachelor's degree in computer science or IT related field is a plus.
  • Industry relevant certifications such as: CompTIA, Network+, Cisco/CCNA, Linux.
  • Ability to explain complex IT concepts in simple terms.
  • Ability to manage high priority projects.
  • Excellent written and verbal communication skills.
  • Proven ability to work successfully with limited supervision.
  • Graphic Design skills are a plus.

Benefits include medical insurance, retirement plan, PTO, etc. Salary: 80K+ DOE.

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