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Operations Administrative Assistant Jobs in Reno, NV

Everline Resort & Spa

Administrative Assistant

CA · On-site

$24 - $26/hr

Overview Everline Resort & Spa is seeking a highly organized and service-driven Administrative Assistant to support our Engineering department while also providing while also providing administrative

Horiba Instruments

Administrative Assistant

Reno, NV · On-site

Are you looking for an exciting career in the semiconductor industry? Semiconductors are the key evolving components in the industry today. HORIBA has kept its sights keenly focused on this micro

Uline

Senior Administrative Assistant

Reno, NV

Senior Administrative Assistant Reno Branch 8800 Military Road, Reno, NV 89506 Are you meticulous with superior organizational skills? As a Senior Administrative Assistant, you'll support Uline's

Medix

Administrative Assistant

Reno, NV · On-site

$19 - $21/hr

You are applying for a position through Medix, a staffing agency. The actual posting represents a position at one of our clients. Job Summary Our client is seeking an Administrative Assistant to play

ULINE

Senior Administrative Assistant

Reno, NV

Senior Administrative Assistant Reno Branch 8800 Military Road, Reno, NV 89506 Are you meticulous with superior organizational skills? As a Senior Administrative Assistant, you'll support Uline's

Uline

Senior Administrative Assistant

Reno, NV

Senior Administrative Assistant Reno Branch 8800 Military Road, Reno, NV 89506 Are you meticulous with superior organizational skills? As a Senior Administrative Assistant, you'll support Uline's

ULINE

Senior Administrative Assistant

Reno, NV · On-site

Senior Administrative Assistant Reno Branch 8800 Military Road, Reno, NV 89506 Are you meticulous with superior organizational skills? As a Senior Administrative Assistant, you'll support Uline's

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All JobsOperations Administrative JobsOperations Administrative Assistant JobsOperations Administrative Assistant Jobs in Reno, NV

Operations Administrative Assistant information

See Reno, NV salary details

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How much do operations administrative assistant jobs pay per hour?

As of Aug 11, 2026, the average hourly pay for operations administrative assistant in Reno, NV is $23.26, according to ZipRecruiter salary data. Most workers in this role earn between $18.22 and $25.14 per hour, depending on experience, location, and employer.

How much does an operations administrative assistant get paid?

The average salary for an operations administrative assistant typically ranges from $35,000 to $50,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in larger organizations can earn higher wages. Benefits such as health insurance and paid time off are often included.

What is an operations administrative assistant?

Operations Administrative Assistants are professionals who support the daily functions of an organization’s operations team. They handle a variety of administrative tasks such as scheduling meetings, managing files, coordinating communication among departments, and assisting with reporting and data entry. Their role ensures that the operations department runs smoothly and efficiently, helping to resolve issues quickly and maintain productivity. These assistants often serve as a vital link between management, staff, and external partners.

What skills and qualifications are needed to be an operations administrative assistant?

To thrive as an Operations Administrative Assistant, you need strong organizational abilities, attention to detail, proficiency in office administration, and typically a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic database management systems is commonly required. Excellent time management, communication, and problem-solving skills help you efficiently support teams and handle multiple priorities. These skills ensure smooth daily operations, accurate record-keeping, and effective coordination within the organization.

What is the difference between Operations Administrative Assistant vs Office Coordinator?

AspectOperations Administrative AssistantOffice Coordinator
Primary RoleSupports operational functions, manages administrative tasks related to business processesOversees daily office operations, manages administrative support for office environment
Required SkillsAdministrative skills, basic knowledge of operations, communicationOrganizational skills, multitasking, communication, customer service
Work EnvironmentCorporate offices, business settingsOffice settings, administrative departments
Common UsageUsed in industries with operational processes, logistics, or project supportUsed in general office environments, administrative support roles

The Operations Administrative Assistant and Office Coordinator roles share similarities in administrative skills and work environments. However, the Operations Administrative Assistant focuses more on supporting operational functions and processes, while the Office Coordinator manages overall office activities and administrative support. Both roles are essential for smooth business operations but serve slightly different functions within an organization.

What does an operations administrative assistant do?

An operations administrative assistant provides administrative support to ensure efficient business operations. They handle tasks such as scheduling, data entry, correspondence, and document management, often using office software like Microsoft Office. Strong organizational skills and attention to detail are essential for this role.

What are common challenges faced by operations administrative assistants and how can they be addressed?

Operations Administrative Assistants often juggle multiple tasks such as scheduling, managing documentation, and supporting team communications, which can sometimes lead to competing priorities and tight deadlines. Staying organized and using effective time management strategies, like prioritizing urgent tasks and utilizing productivity software, can help alleviate these challenges. Additionally, clear communication with team members and supervisors is crucial for clarifying expectations and ensuring smooth operations. Regularly updating processes and seeking feedback can also contribute to continuous improvement in this role.
What are popular job titles related to Operations Administrative Assistant jobs in Reno, NV? For Operations Administrative Assistant jobs in Reno, NV, the most frequently searched job titles are:
What job categories do people searching Operations Administrative Assistant jobs in Reno, NV look for? The top searched job categories for Operations Administrative Assistant jobs in Reno, NV are:
What cities near Reno, NV are hiring for Operations Administrative Assistant jobs? Cities near Reno, NV with the most Operations Administrative Assistant job openings:
Operations Administrative Assistant jobs near you
Infographic showing various Operations Administrative Assistant job openings in Reno, NV as of August 2026, with employment types broken down into 84% Full Time, 12% Part Time, 1% Temporary, and 3% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $48,385 per year, or $23.3 per hour.

Operations Administrative Assistant

MEI Rigging & Crating

Sparks, NV • On-site

Other

This job post has expired today. Applications are no longer accepted.

Job description

Position Summary:
The Operations Administrative Assistant performs multiple and varying tasks in support of general warehouse, crating, and operational areas. The Ops Admin Assistant may help support sales or accounting functions as necessary for regional office needs, including collections, assisting with job quotes and booked jobs, and pending/ongoing projects. Some office support, such as answering or responding to customer or vendor inquiries, record-keeping, and information dissemination may also be necessary.
Essential Job Duties and Responsibilities:
  • Assist or complete job-related quotes requiring immediate attention while salespeople are in the field or otherwise unavailable.
  • Perform collection duties and document all collection related communication.
  • Obtain purchase orders and ensure vendor receipt of same, and other necessary closing transactions.
  • Generate daily paperwork, such as work orders, purchase orders, etc., and ensure that all pertinent information is noted, and all necessary documents are attached.
  • Communicating with customers as requested regarding change orders, storage confirmations, new customer information packets, etc.
  • Coordinate sales order requirements (equipment, customer, labor) and communications with dispatch for digital job board.
  • Coordinate with site safety professionals to organize and manage safety certification training & compliance.
  • Administers the job packet process from collection of job packet documents through preparing packets for final review and submission to accounting admin. for customer invoicing.
  • Create, update, and maintain documents and spreadsheets related to customers, project costs and special projects.
  • Interact with customers, drivers, vendors, auditors, and visitors in a manner that is consistent with MEI's values.
  • Research and collaborate with regional operations team to build awareness and understanding of customer needs and expectations to aid in delivering the highest level of quality service.
  • Utilize customer service approach to communicate and follow up with customers regarding final confirmation or coordination of job site work by making pre-calls the prior day to being onsite as well as job completion courtesy calls.
  • Provide backup for incoming phone calls or assisting walk-in customers as needed.
  • Capture job utilization information from dispatch and operations team in sale scheduling software; assist in scheduling equipment and labor; enter/reconcile hours (including overtime) to time and attendance systems (ADP) hours daily.
  • Warehouse data entry of incoming/outgoing truckloads for storage into company data portal and Excel. Maintenance of storage logs and filing. Compile & organize crating and warehouse handling packets, daily workorder time slips, and Bill of Lading (BOL's) for Sales Admin team to invoice customers. Assist with monthly storage and inventory reporting.
  • Identify work order discrepancies and communicate with appropriate stakeholders for resolution.
  • Facilitate master tracking of open jobs and customer information to be used for forecasting and communications.
  • Coordinate and track the vetting and badging of employees for site access per customer and job requirements.
  • Utilize analytical skills to track procurement and distribute information for operational needs.
  • Perform all other duties as necessary and assigned.
Minimum Qualifications (Experience, Skills, and Education):
  • HS Diploma or GED equivalent necessary; higher education (associate degree) strongly preferred.
  • Two (2) years of experience in fast paced construction industry environment preferred.
  • A minimum of 2 years' experience working in Microsoft Office Suite to include Word, Excel, Outlook and PowerPoint
  • Excellent written and oral communication skills; strong interpersonal skills and ability to build positive relations with internal and external stakeholders, and all levels of staff.
  • Excellent organizational skills, is detail oriented, and has superior time management skills; able to work independently or with minimal supervision.
  • Effectively able to maintain discretion and confidentiality of employee and customer information as appropriate.
  • Ability to multi-task and process multiple activities successfully
  • Demonstrated ability to work under deadlines and time frames effectively with a customer service demeanor.
  • HazMat regulation knowledge and working experience strongly preferred.
  • TSA certification or ability to pass TSA Background check required.
  • Problem Solving aptitude required.
  • Valid driver's license or the ability to attain.

Physical Requirements and Working Conditions:
Work is typically performed in a normal, climate-controlled environment involving frequent use of hands / arms and manual dexterity. Extended periods of seated work using a computer, telephone, and standard office equipment. The Operations Administrative Assistant may stand or walk as needed. Occasional exposure to normal warehouse environment including accessing low-lit areas. Will periodically work outdoors with exposure to inclement weather and uneven terrain.
Additional Requirements:
Must be able to work in a high functioning team environment. Display the highest levels of honesty, integrity, and professionalism. Take pride in your work and in the company. Communicate openly and strive for peak performance in daily tasks. Know and deliver the quality service MEI's customers have come to expect.
Disclaimer: This job description is intended to summarize the type and level of work performed by the Operations Administrative Assistant, and is not an exhaustive list of all duties, responsibilities, and/or requirements. MEI reserves the right to change or modify this job description or the essential duties of the job, as necessary.
MEI is an Equal Opportunity, M/F/Disabled/Vet Preferred Employer.

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