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Operations Administrative Assistant Jobs in Oregon

Shepherds House Ministries

Administrative Assistant

Bend, OR · On-site

$19 - $25.50/hr

The Administrative Assistant serves as a key point of coordination for program operations, communication, scheduling, and administrative workflow. Strategic Work Expectations: * Shall strive for and ...

Shepherds House Ministries

Administrative Assistant

Bend, OR · On-site

$19 - $25.50/hr

The Administrative Assistant serves as a key point of coordination for program operations, communication, scheduling, and administrative workflow. Strategic Work Expectations: * Shall strive for and ...

City of Astoria

Administrative Assistant

Astoria, OR

$18.25 - $24.50/hr

SUMMARY The Public Works Operations division is seeking a part-time Administrative Assistant to provide additional administrative support for day-to-day operations during implementation of new ...

New

Capstone

Administrative Assistant

Bend, OR · On-site

$19.75 - $26.75/hr

This role is essential to keeping daily office operations running smoothly and providing excellent ... Proven experience as an administrative assistant or in a similar role * Strong organizational ...

City of Astoria

Administrative Assistant

Astoria, OR · On-site

$25.75 - $31.30/hr

SUMMARY The Public Works Operations division is seeking a part-time Administrative Assistant to provide additional administrative support for day-to-day operations during implementation of new ...

City of Astoria

Administrative Assistant

Astoria, OR · On-site

$25.75 - $31.30/hr

SUMMARYThe Public Works Operations division is seeking a part-time Administrative Assistant to provide additional administrative support for day-to-day operations during implementation of new ...

New

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All JobsOperations Administrative JobsOperations Administrative Assistant JobsOperations Administrative Assistant Jobs in Oregon

Operations Administrative Assistant information

See Oregon salary details

$14

$24

$39

How much do operations administrative assistant jobs pay per hour?

As of Aug 31, 2026, the average hourly pay for operations administrative assistant in Oregon is $24.67, according to ZipRecruiter salary data. Most workers in this role earn between $19.33 and $26.68 per hour, depending on experience, location, and employer.

What is an operations administrative assistant?

Operations Administrative Assistants are professionals who support the daily functions of an organization’s operations team. They handle a variety of administrative tasks such as scheduling meetings, managing files, coordinating communication among departments, and assisting with reporting and data entry. Their role ensures that the operations department runs smoothly and efficiently, helping to resolve issues quickly and maintain productivity. These assistants often serve as a vital link between management, staff, and external partners.

What skills and qualifications are needed to be an operations administrative assistant?

To thrive as an Operations Administrative Assistant, you need strong organizational abilities, attention to detail, proficiency in office administration, and typically a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic database management systems is commonly required. Excellent time management, communication, and problem-solving skills help you efficiently support teams and handle multiple priorities. These skills ensure smooth daily operations, accurate record-keeping, and effective coordination within the organization.

What are common challenges faced by operations administrative assistants and how can they be addressed?

Operations Administrative Assistants often juggle multiple tasks such as scheduling, managing documentation, and supporting team communications, which can sometimes lead to competing priorities and tight deadlines. Staying organized and using effective time management strategies, like prioritizing urgent tasks and utilizing productivity software, can help alleviate these challenges. Additionally, clear communication with team members and supervisors is crucial for clarifying expectations and ensuring smooth operations. Regularly updating processes and seeking feedback can also contribute to continuous improvement in this role.

What is the difference between Operations Administrative Assistant vs Office Coordinator?

AspectOperations Administrative AssistantOffice Coordinator
Primary RoleSupports operational functions, manages administrative tasks related to business processesOversees daily office operations, manages administrative support for office environment
Required SkillsAdministrative skills, basic knowledge of operations, communicationOrganizational skills, multitasking, communication, customer service
Work EnvironmentCorporate offices, business settingsOffice settings, administrative departments
Common UsageUsed in industries with operational processes, logistics, or project supportUsed in general office environments, administrative support roles

The Operations Administrative Assistant and Office Coordinator roles share similarities in administrative skills and work environments. However, the Operations Administrative Assistant focuses more on supporting operational functions and processes, while the Office Coordinator manages overall office activities and administrative support. Both roles are essential for smooth business operations but serve slightly different functions within an organization.

What are popular job titles related to Operations Administrative Assistant jobs in Oregon?

For Operations Administrative Assistant jobs in Oregon, the most frequently searched job titles are:

What job categories do people searching Operations Administrative Assistant jobs in Oregon look for?

The top searched job categories for Operations Administrative Assistant jobs in Oregon are:

What cities in Oregon are hiring for Operations Administrative Assistant jobs?

Cities in Oregon with the most Operations Administrative Assistant job openings:

Operations Administrative Assistant jobs near you
Infographic showing various Operations Administrative Assistant job openings in Oregon as of August 2026, with employment types broken down into 82% Full Time, 13% Part Time, 1% Temporary, 3% Contract, and 1% Nights. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $51,308 per year, or $24.7 per hour.

Clinic Operations Administrative Assistant

NEIGHBORHOOD HEALTH CENTER

Tigard, OR • On-site

$22.33 - $31.29/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 4 days ago

Job description

Who We Are:
Neighborhood Health Center is a non-profit organization local to Portland, OR serving underserved patients in the areas of primary care, internal medicine, dental services and more. Our patient-centered approach to care honors the unique needs and circumstances of each individual patient. NHC sees people, not problems, and recognizes that the time spent as a patient in a doctors office is only one factor in a persons overall health. Our leading edge, integrated clinical teams work in partnership with patients, their families, and the communities we serve to provide whole-person care, prevention, and ongoing support.
NHC is an Equal Opportunity Employer. We celebrate differences in the workplace and do not discriminate in employment opportunities or practices on the basis of race, color, religion, gender (sex), national origin, age, veteran status, sexual orientation, gender identity, disability, genetic information or any other characteristic protected by law.
Why work with us?
  • We are a non-profit organization, passionate about providing the underserved population with medical and dental services across the greater Portland area, committed to making a difference daily.
  • We offer our employees a competitive compensation and benefits package which includes 20 days of PTO (based on full time employment), 9 paid holidays, health/dental/vision insurance, quarterly wellness reimbursements, generous 401k retirement plan with employer match, employer paid disability insurance, EAP and life insurance.
  • Our employees voted NHC a Top Workplace in 2020, 2021, 2022, 2023, 2024 and 2025!

Job Title: Clinic Operations Administrative Assistant
Department: Admin
Reports To: Sr Executive Assistant / Administrative Supervisor
Work Type: Hybrid / Admin Office
Classification: Full-Time, Non-Exempt
Language Differential: Ineligible
SUMMARY
The Clinic Operations Administrative Assistant provides advanced administrative and operational support to the primary care and dental clinics. This position will report directly to the Senior Executive Assistant and provide support and accountability to the Director of Primary Care Operations, the Director of Dental Program Operations, and other operational leaders as assigned. The Clinic Operations Administrative Assistant is responsible for coordinating complex administrative, clinical, and operational activities, including calendar coordination, meeting minutes, Epic in-basket coverage planning, meal coordination, and project support, all while working under minimal supervision.
Essential Job Duties
  • Provides advanced, day-to-day administrative and operational support.
  • Responsible for scheduling meetings, soliciting and creating agendas and minutes, and collecting and distributing various reports for meetings, including action-item tracking and follow-up on deliverables to ensure accountability.
  • Independently manage complex calendars and competing priorities for multiple leaders; proactively resolve scheduling conflicts.
  • Epic In basket coverage planning and coordination to ensure operational continuity.
  • Provider template creation and template change coordination, including validation to ensure accuracy and operational readiness.
  • Respond to routine daily correspondence and non-routine communications requiring discretion and judgment.
  • Meal coordination for meetings and logistical support for trainings, meetings, and operational workgroups.
  • Drafts and edits correspondence as needed, including provider and clinic communications such as letters and operational updates.
  • Patient communication, i.e., letters or other mailers.
  • Completes projects and special assignments in a timely manner, as directed, independently managing timelines and escalating barriers early.
  • Assists Clinic Managers as needed and supports cross-functional teams across Primary Care and Dental Operations.
  • Works closely with the administrative team.
  • Coordinate and assist with event planning and clinic-related trainings and operational initiatives.
  • Support provider onboarding, training, Epic access coordination, and operational workgroups.
  • Assist with data collection, validation, reporting, and dashboard maintenance for operational and access metrics.
  • Provide front desk or coverage support as needed to ensure continuity of services.
  • Maintain strict confidentiality and comply with HIPAA and organizational policies.
  • Performs other related duties as assigned and required.
  • Tracks project tasks, milestones, and deadlines to help ensure work stay on schedule.
  • Coordinates information and deliverables across team members and departments.
  • Supports process improvements by gathering feedback, updating workflows, and documenting procedures.

Education and/or Experience
  • A high school diploma, or equivalent, is required.
  • A minimum of two years of office administrative experience, including at least one year in healthcare, is required, preferably in a clinical or operational setting.
  • Proficiency in office and administrative duties is required.
  • Epic experience preferred.

Knowledge, Skills, Abilities & Behaviors
  • Demonstrates professionalism, confidentiality, and helpfulness while in this role, including sound judgment when handling sensitive clinical and provider information
  • Positive attitude, strong organizational skills, and a commitment to exceeding expectations while managing multiple competing priorities independently.
  • Excellent communicator, comfortable multi-tasking, and able to take initiative.
  • Highly punctual and dependable.
  • High level of accuracy and attention to detail.
  • Ability to maintain discretion with sensitive or confidential information.
  • Ability to work under the direction of multiple people while balancing competing operational demands.
  • Intermediate or higher proficiency of MS Office Suite (Outlook, Word, Excel and PowerPoint) and Adobe Acrobat.
  • Ability to effectively manage multiple tasks, sometimes with conflicting deadlines.
  • Ability to work independently and within a team setting.
  • Familiarity with video conferencing applications and software.
  • Excellent grammar, spelling, and proofreading skills.
  • Excellent written and verbal communication skills.
  • Ability to work flexible hours occasionally as needed.

WORKING CONDITIONS
  • Regularly sit while working on the computer; use hands and fingers to handle, control or feel objects tools or controls; repeat the same movements when entering data; ability to differentiate between colors, shades, and brightness; read from a computer screen for extended periods of time.
  • Frequently stand and walk around the office to gather supplies, required to do filing, use office equipment, or collaborate with employees.
  • Occasionally stand, stoop and lift or move objects, equipment and supplies weighing approximately 20-25 pounds up to 40-50 pounds.
  • The noise level in the work environment is usually moderate.

Neighborhood Health Center Employment Offers are contingent on successful completion of reference checks, background checks, drug screening for illegal substances, Tuberculosis, and any position-specific credentialing or licensure requirements.

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