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Operations Administrative Assistant Jobs in Arizona

LHH US

Operations Administrative Assistant

Tucson, AZ · On-site

$19 - $21/hr

Operations Administrative Assistant About the Role We are seeking a detail-oriented and proactive Operations Administrative Assistant to support in the administration and management of fiduciary and ...

LHH US

Operations Administrative Assistant

Tucson, AZ

$19 - $21/hr

Operations Administrative Assistant About the Role We are seeking a detail-oriented and proactive Operations Administrative Assistant to support in the administration and management of fiduciary and ...

Wexford Health Sources

Administrative Assistant

Camp Verde, AZ · On-site

$17.25 - $23.25/hr

Administrative Assistant SCHEDULE: Part-Time Monday-Tuesday 6AM-4PM FACILITY: Yavapai County ... Camp Verde, AZ Are you ready to support healthcare operations where your organization and attention ...

Cook Financial Group, LLC

Administrative Assistant

Gilbert, AZ · On-site

$16.25 - $22/hr

The firm emphasizes efficiency, accuracy, and service excellence in all operational and administrative processes. Role Description The Administrative Assistant is a part-time, on-site role based in ...

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Operations Administrative Assistant information

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$12

$21

$34

How much do operations administrative assistant jobs pay per hour?

As of Sep 1, 2026, the average hourly pay for operations administrative assistant in Arizona is $21.74, according to ZipRecruiter salary data. Most workers in this role earn between $17.02 and $23.51 per hour, depending on experience, location, and employer.

What is an operations administrative assistant?

Operations Administrative Assistants are professionals who support the daily functions of an organization’s operations team. They handle a variety of administrative tasks such as scheduling meetings, managing files, coordinating communication among departments, and assisting with reporting and data entry. Their role ensures that the operations department runs smoothly and efficiently, helping to resolve issues quickly and maintain productivity. These assistants often serve as a vital link between management, staff, and external partners.

What skills and qualifications are needed to be an operations administrative assistant?

To thrive as an Operations Administrative Assistant, you need strong organizational abilities, attention to detail, proficiency in office administration, and typically a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic database management systems is commonly required. Excellent time management, communication, and problem-solving skills help you efficiently support teams and handle multiple priorities. These skills ensure smooth daily operations, accurate record-keeping, and effective coordination within the organization.

What are common challenges faced by operations administrative assistants and how can they be addressed?

Operations Administrative Assistants often juggle multiple tasks such as scheduling, managing documentation, and supporting team communications, which can sometimes lead to competing priorities and tight deadlines. Staying organized and using effective time management strategies, like prioritizing urgent tasks and utilizing productivity software, can help alleviate these challenges. Additionally, clear communication with team members and supervisors is crucial for clarifying expectations and ensuring smooth operations. Regularly updating processes and seeking feedback can also contribute to continuous improvement in this role.

What is the difference between Operations Administrative Assistant vs Office Coordinator?

AspectOperations Administrative AssistantOffice Coordinator
Primary RoleSupports operational functions, manages administrative tasks related to business processesOversees daily office operations, manages administrative support for office environment
Required SkillsAdministrative skills, basic knowledge of operations, communicationOrganizational skills, multitasking, communication, customer service
Work EnvironmentCorporate offices, business settingsOffice settings, administrative departments
Common UsageUsed in industries with operational processes, logistics, or project supportUsed in general office environments, administrative support roles

The Operations Administrative Assistant and Office Coordinator roles share similarities in administrative skills and work environments. However, the Operations Administrative Assistant focuses more on supporting operational functions and processes, while the Office Coordinator manages overall office activities and administrative support. Both roles are essential for smooth business operations but serve slightly different functions within an organization.

What are popular job titles related to Operations Administrative Assistant jobs in Arizona?

For Operations Administrative Assistant jobs in Arizona, the most frequently searched job titles are:

What job categories do people searching Operations Administrative Assistant jobs in Arizona look for?

The top searched job categories for Operations Administrative Assistant jobs in Arizona are:

What cities in Arizona are hiring for Operations Administrative Assistant jobs?

Cities in Arizona with the most Operations Administrative Assistant job openings:

Operations Administrative Assistant jobs near you
Infographic showing various Operations Administrative Assistant job openings in Arizona as of August 2026, with employment types broken down into 86% Full Time, 11% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $45,222 per year, or $21.7 per hour.

Operations Administrative Assistant

Tucson, AZ • On-site

LHH US
Human Resource Programs Administration • 10K+ employees
Learn more about LHH USexternal

$19 - $21/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 4 days ago

Job description

Operations Administrative Assistant
About the Role
We are seeking a detail-oriented and proactive Operations Administrative Assistant to support in the administration and management of fiduciary and trust accounts. This position plays a critical role in ensuring exceptional client service, accurate account administration, and compliance with trust-related policies and regulations.
The ideal candidate is highly organized, thrives in a professional financial services environment, and enjoys building relationships with clients and internal stakeholders.
Key Responsibilities
  • Provide administrative and operational support to Trust Officers in the management of trust and fiduciary accounts.
  • Open, maintain, and close trust accounts within internal trust accounting systems.
  • Serve as a liaison between Trust Officers and internal operations teams to facilitate efficient account administration.
  • Track critical deadlines, documentation requirements, and account activity to ensure timely follow-up and completion of tasks.
  • Process distributions, payments, real estate tax payments, and estimated tax payments on behalf of assigned accounts.
  • Communicate professionally with clients, beneficiaries, attorneys, CPAs, portfolio managers, and other trust-related professionals.
  • Monitor account activity and documentation to ensure compliance with company policies, procedures, and applicable regulations.
  • Maintain accurate electronic and physical account records and client files.
  • Assist with special projects, reporting, and other administrative duties as assigned.
  • Provide backup front desk and administrative support when needed.
Qualifications
Required Skills & Experience
  • Strong administrative, operational, or client service experience, preferably in financial services, banking, wealth management, legal services, accounting, or trust administration.
  • Exceptional organizational skills with the ability to manage multiple priorities and deadlines.
  • Excellent written and verbal communication skills.
  • Strong attention to detail and commitment to accuracy.
  • Ability to exercise sound judgment and maintain confidentiality.
  • Strong problem-solving and analytical abilities.
  • Ability to work independently while also collaborating effectively within a team environment.
  • Proficiency with Microsoft Office Suite and business software applications.
Pay Details: $19.00 to $21.00 per hour
Search managed by: Chris Collins
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
Military connected talent encouraged to apply
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
  • The California Fair Chance Act
  • Los Angeles City Fair Chance Ordinance
  • Los Angeles County Fair Chance Ordinance for Employers
  • San Francisco Fair Chance Ordinance
Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
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About LHH

Sourced by ZipRecruiter

LHH Recruitment Solutions is a division of the Adecco Group, the world's leading HR Solutions provider and the 7th best workplace in the world. We are an industry leader in temporary and permanent recruitment within accounting and finance. We work with premier clients, from small businesses to Global Fortune 500 companies, and we know that every opening is more than a job, and that every candidate is more than a resume. We work closely with candidates to understand their needs and apply our industry expertise to make matches for clients that drive business results. Our ability to dynamically balance your needs with the right Solutions gives clients and candidates the right fit to succeed. We are an evolving organization and take pride in a culture of trust, where we celebrate diversity, equality and inclusion. We always put our people first, drive a growth mindset and foster a collective spirit. We understand that talent and potential come from every section of society, regardless of gender, race, age, or physical ability. At the Adecco Group, we are committed to making the future work for everyone!

Industry

Human resource programs administration

Company size

10,000+ Employees

Headquarters location

Jacksonville, FL, US

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