Operations Administrative Assistant Jobs in Arizona

Join Our Team as an Administrative Assistant at Water Works Engineers!

Meet Water Works Engineers:

Water Works Engineers (WWE) is a leading civil and environmental engineering firm specializing in innovative and sustainable solutions for water infrastructure projects across the United States. For over 20 years, we have excelled in planning, designing, and implementing projects involving the treatment, storage, and conveyance of drinking water, recycled water, and wastewater. With offices in Scottsdale, AZ; Redding, Roseville, San Mateo, San Diego, and Los Angeles, CA; Star, ID; Albuquerque, NM; and Salt Lake City, UT, we bring an understanding and sensitivity to Western water and wastewater issues. Our expertise includes water and wastewater treatment, stormwater management, hydraulic modeling, and environmental compliance. Committed to innovation, integrity, and teamwork, we enhance the sustainability and resilience of the communities we serve.

Why this role matters:

At Water Works Engineers, our Administrative Assistants are essential to creating an organized, professional, and welcoming workplace where employees, clients, vendors, and visitors feel supported from the moment they walk through the door. As the first point of contact for our Scottsdale office, you will play a key role in keeping daily operations running smoothly while supporting engineers, project managers, and administrative staff across a wide variety of responsibilities. This role is ideal for someone who enjoys variety, takes initiative, and thrives in a fast-paced, team-oriented environment. From coordinating meetings and office events to preparing professional documents, supporting project teams, and helping maintain efficient office operations, no two days are exactly alike. Your organization, attention to detail, and willingness to jump in wherever needed will have a direct impact on the success of our team and the experience of everyone who interacts with our office. If you're someone who enjoys being the person others can count on, takes pride in creating order out of busy days, and wants to make a meaningful contribution to a collaborative engineering firm, we'd love to meet you.

Your daily impact:

• Provide general administrative support to engineers, project managers, and administrative staff.
• Serve as the first point of contact for guests, vendors, and deliveries while maintaining a professional and welcoming office environment.
• Prepare, format, proofread, and organize technical documents, reports, specifications, and project files.
• Assist with project-related administrative tasks, scheduling, meeting coordination, office supply inventory and purchasing, and internal and external communications.
• Support accounting activities, including accounts payable and receivable functions.
• Coordinate office events, meetings, and local outreach activities, including career fairs and conferences.
• Perform occasional local errands, including transporting office materials and supporting business needs.

What you bring to the table:

• High school diploma or equivalent required; additional administrative professional training is highly valued.
• 2-5 years of administrative experience, preferably in a technical, engineering, or professional services environment.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with SharePoint, Adobe InDesign, Microsoft Project, Access, Photoshop, or similar tools is a plus.
• Experience in formatting professional documents, reports, presentations, and other business communications is highly valued.
• Strong written and verbal communication skills with close attention to detail in grammar, punctuation, and formatting.
• Demonstrated ability to stay organized, handle multiple priorities, and meet deadlines in a fast-paced, dynamic environment.
• High level of discretion when handling confidential and sensitive information.
• Proactive, team-oriented mindset with a focus on supporting a positive and collaborative work environment.
• Valid driver's license and reliable transportation required.

Unlock Your Benefits Potential:

On day one, as a full-time employee, Water Works Engineers employees enjoy a comprehensive benefits package to enhance their well-being and financial stability on their first employment day, which includes:

• Paid Time Off: Eight paid holidays annually, with paid time off (PTO) accrual based on role.
• 401K Retirement Plan: Company match of 100% on the first 6% of your salary, with immediate eligibility.
• Health Insurance: Fully covered for employee-only plans, with the company contributing significantly towards family coverage.
• Dental and Vision Insurance: Fully covered for employees, with affordable options for family coverage.
• Life and Disability Insurance: Provided at no cost.
• Additional Benefits: Health Care Flexible Spending Account, Adoption Assistance, Employee Assistance Program, and Commuter Benefits.

Water Works Engineers fosters a supportive environment where your contributions are valued, and your career can thrive.

Rewards for Your Expertise

Competitive compensation commensurate with experience, with the potential to earn performance-based bonuses. (Contact HR for location-specific details).

Why work with us:

Are you tired of feeling stuck in your current role, having limited growth opportunities, being behind the scenes with little visibility, or feeling like your contributions go unnoticed? If so, join our team at Water Works Engineers! In this role, you'll be a key part of a collaborative office environment where your organizational skills, attention to detail, and proactive support make a real impact every day. As part of a smaller, highly successful firm, you'll enjoy meaningful responsibility, cross-team collaboration, and the opportunity to grow alongside professionals who value your contributions. Here, your work matters, your efforts are recognized, and you'll thrive in an environment that values teamwork, consistency, and excellence.

Join us today: If you are a passionate and dedicated engineer ready to make a significant impact, we want to hear from you! Apply today!

Water Works Engineers embraces Equal Employment Opportunity and is committed to fostering a diverse workforce. EOE, Minorities, Females, Vets, and disabled candidates are encouraged to apply.

To protect our applicants from job scams, please be cautious of fraudsters posing as Water Works Engineers employees or recruiters. We never request sensitive personal information, such as Social Security numbers or bank details, via text, instant message, or unsecured methods, nor do we require advance payments for equipment or fees. Official communications from Water Works Engineers will only come from emails ending in @wwengineers.com'. Visit ftc.gov/jobscams for tips on avoiding and reporting job scams.