Operations Coordinatorย
- Department: Agency Operationsย
- Location: Los Angeles, CA
Position Summaryย
Theย Operationsย Coordinator provides essential operational support to the West region.ย Reporting directly to the Managing Director, this role manages scheduling, documentation, resourcing, and communication that keep production activities organized and teams functional.ย Theย coordinator supportsย smooth workflows,ย strongย cross department communication, andย effective systems management.ย
Beyondย logistics,ย theย Coordinator'sย presence, energy, and initiativeย directly impact culture for the region.ย Through thoughtfully designed meetings andย events, and day-to-day interactions, they create moments that bring teams together, foster connection, and build a thriving, collaborative culture where people want to work.ย
Key Responsibilitiesย
Leadership Supportย
- Manage scheduling, travel booking, and expense tracking for regional leadershipย
- Execute ad hoc projects and reporting as neededย
Systems Managementย
- Oversee time tracking, expense submission, and freelance booking systemsย
- Manage internal workflows and process documentationย
Culture & Team Buildingย
- Coordinateย largeย regional meetings and events designed to strengthen connectivity and team cohesionย
- Cultivate a positive, inclusive environment through intentional engagement and celebration of team milestonesย
- Be an energizing presence that supports team morale and cross-functional relationshipsย
Operations & Coordinationย
- Maintain key operations documentsย & tools:ย emailย lists,ย vendor lists, equipment inventoryย
- Manage software licenses, security permissions, and collaboration toolsย
People & Facilitiesย
- Support onboarding and offboarding of full-time and freelance staffย
- Coordinate IT setup, seat allocation, and system accessย
- Support facilities, real estate, and supplies coordinationย
Qualificationsย
- 1-2 years in production, project coordination, or creative operationsย
- Proven organizational and documentation skillsย
- Proficiencyย in Microsoft Office and digital tools (Excel, PPT, Teams)ย
- Experience with production workflows and tools (Workfront,ย Airtable, Jira, or similar)ย
- Strong attention to detail and follow-throughย
- Ability to manage multiple priorities in a fast-paced environmentย
- Excellent cross-functional communication skillsย
- Natural ability to connect with people and bring positive energy to a teamย
Core Competenciesย
- Production Logistics & Trackingย
- Cross-Functional Communicationย
- Culture Building & Team Engagementย
- Interpersonal Skills & Presenceย
Pay Range: $50,000-$60,000 + overtime eligibleย
The annual salary band for this role may vary depending on the candidate's experience,ย location,ย remitย and responsibilities.ย Learn more aboutย ourย benefitsย here.ย