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Operation Admin Jobs (NOW HIRING)

ezHIRE

Operations Administrator

Bradenton, FL · On-site

$50K - $70K/yr

Operations Administrator Industry: Marine Logistics, Terminal Operations & Port ServicesLocation: Manatee, Florida | Primarily On-Site The OpportunityA growing marine logistics and terminal ...

Mathnasium of El Paso

Operations Admin

El Paso, TX · On-site

$10 - $14/hr

We are looking for an Admin Coordinator to help us reach our mission! Part-time hours with a flexible schedule! Responsibilities: * Respond to customer inquiries, coordinate appointments, reach out ...

Robert Half

Operations Administrator

San Diego, CA · On-site

$22 - $24/hr

Operations Administrator Robert Half's client, a financial services organization, is seeking an Operations Administrator to support agent onboarding, licensing, and contracting processes in San Diego ...

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Operation Admin information

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$63

How much do operation admin jobs pay per hour?

As of Sep 12, 2026, the average hourly pay for operation admin in the United States is $29.44, according to ZipRecruiter salary data. Most workers in this role earn between $19.95 and $32.21 per hour, depending on experience, location, and employer.

What is an operation admin?

Operation Admins, also known as Operations Administrators, are professionals responsible for supporting the day-to-day administrative functions within an organization’s operations department. Their duties often include managing schedules, maintaining records, coordinating meetings, and assisting with logistics to ensure smooth workflow. They act as a bridge between different departments, helping to implement policies and procedures efficiently. Strong organizational, communication, and multitasking skills are essential for success in this role.

What are the key skills and qualifications needed to thrive as an operation admin?

To thrive as an Operations Admin, you need strong organizational abilities, attention to detail, and proficiency in office administration, usually supported by a relevant associate's or bachelor's degree. Familiarity with office software such as Microsoft Office Suite, database management systems, and sometimes ERP platforms is typically required. Excellent communication, time management, and problem-solving skills help you excel in coordinating tasks and supporting team operations. These skills and qualities are crucial for ensuring smooth daily operations and efficient workflow within an organization.

What are some typical challenges an operation admin might face in a fast-paced workplace, and how can they effectively manage them?

Operation Admins often deal with juggling multiple tasks, managing tight deadlines, and coordinating between various departments. Staying organized and prioritizing tasks is essential to ensure smooth daily operations. Utilizing effective communication skills and leveraging productivity tools can help manage workloads and resolve issues promptly. Adapting to sudden changes or urgent requests is also common, so flexibility and proactive problem-solving are key traits for success in this role.

What is the difference between Operation Admin vs Office Coordinator?

AspectOperation AdminOffice Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsHigh school diploma; administrative or secretarial certifications beneficial
Work EnvironmentCorporate offices, manufacturing plants, logistics centersOffice settings, reception areas, administrative departments
Employer & Industry UsageBusinesses across industries managing operations and logisticsOrganizations coordinating daily office activities and communication
Common Search & ComparisonOperation Admin vs Office Coordinator

Operation Admin and Office Coordinator roles often overlap in administrative tasks, but Operation Admins typically focus more on supporting operational processes and logistics, while Office Coordinators handle daily office management and communication. Both roles require strong organizational skills and administrative experience, but their primary focus areas differ based on the company's needs.

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What states have the most Operation Admin jobs?

States with the most job openings for Operation Admin jobs include:

What are popular job titles related to Operation Admin jobs?

For Operation Admin jobs, the most frequently searched job titles are:

Operation Admin jobs near you
Infographic showing various Operation Admin job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 13% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $61,235 per year, or $29.4 per hour.

Operations Admin Systems Specialist

Sacramento, CA • Hybrid

GrowthWise Search Partners
Recruiting and Staffing Services • 1 - 10 employees
Learn more about GrowthWise Search Partnersexternal

$70K - $80K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 12 days ago

Job description

Operations Admin Systems Specialist

If you're the person who naturally becomes the technology expert, enjoys making systems more efficient, and loves finding better ways to organize information and improve processes, this opportunity could be your perfect fit.

Help shape how a forward-thinking CPA firm operates by modernizing workflows, managing information across multiple technology platforms, and driving AI and automation initiatives that make the business smarter, faster, and more efficient. You'll work alongside a collaborative, high-performing team that embraces emerging technology, continuous improvement, and innovation.

If you are energized by solving operational challenges, connecting systems, and leveraging technology to eliminate manual work, you will feel right at home here.

Operations Admin Systems Specialist – Your Job Duties

You will own the operational processes that keep the firm running efficiently (primarily serving the tax department). You will manage information across multiple technology platforms, improve workflows, and ensure client information from initial intake through deliverables are accurate and completed on time.

You will:

  • Coordinate the tax return process across multiple software platforms, ensuring work moves smoothly from document receipt through final electronic filing
  • Manage client documents, maintain accurate records, and keep workflow status updated across all systems
  • Assemble tax returns for review, process electronic filing authorizations, and perform final quality control reviews before returns are filed
  • Monitor tax deadlines, filing status, extensions, and client deliverables to ensure work is completed accurately and on time
  • Serve as a primary point of contact for client document requests, secure client portals, and return status updates
  • Assist clients with document uploads, client portals, and electronic signature tools
  • Document workflows, identify opportunities for process improvements, and support implementation of new technology, AI, and automation tools
  • Support onboarding of new clients while maintaining accurate information across multiple technology platforms
  • Support the operations team and ops leader with special projects that streamline, automate and improve firm operations

Operations Admin Systems Specialist – You Have (Required Skills, Experience & Team Fit)

You have:

  • Prior experience working in a technology driven role where you regularly work across multiple software platforms and systems
  • Confidence learning new technology quickly. You enjoy figuring out new systems and are energized by leveraging technology and AI to improve efficiency
  • Exposure to working in an ERP system – keeping systems and databases updated and running
  • Flexibility with change - process improvement motivates you instead of frustrating you
  • Exceptional attention to detail. You naturally catch inconsistencies, errors, and missing information before anyone else does
  • Ability to work full time in the Natomas office Monday through Friday

You might have:

  • Prior experience using secure client portals or document sharing systems to exchange information with clients
  • Prior experience working in a professional services environment supporting business clients (ex: CPA or tax firm, law firm, financial advisory firm, consulting firm, architecture or engineering firm, public relations firm, IT services company, financial services firm)
  • Experience using Zapier, APIs, or other technology integrations to automate workflows and connect software platforms

Operations Admin Systems Specialist – Benefits for You

Your compensation will be $70,000 to $80,000 base salary, depending on your experience, plus performance based incentive bonus.

You will be provided with comprehensive medical, dental and vision insurance, paid time off and retirement plan, and professional development budget to continue to develop your skills.

You will work full time in the Natomas, Sacramento office where you will collaborate directly with a team that values innovation, continuous improvement, and finding better ways to serve clients. During tax season and other peak periods, some overtime will be expected as the team works together to meet important client deadlines.

As an added perk, you will enjoy every other Friday off during June and July, giving you additional time to recharge during the summer months.